Common use of Email Use Clause in Contracts

Email Use. The Parties agree the following conditions regarding access and use of the Agency’s e- mail system for internal Union business: a. Union Officers and Stewards shall have authorization to post short e-mail message notices to Agency union members only. b. E-mail messages shall be limited to: meeting announcements of time, date, location and general content or agenda of Union meetings or functions; or, internal Union officer elections and Union appointments. c. The use of e-mail for Union business shall consist of one-way communication between the Union and members, that is, there shall be no use of e-mail for interactive communication. Each e-mail message sent shall include the statement: “DO NOT RESPOND to this message; this is a non-interactive message.” prominently displayed at the beginning of the message. (Note: listing recipients in the “Bcc” address block instead of the “To” block will prevent inadvertent reply to all messages.) d. E-mail shall not be used to lobby, solicit, recruit, persuade or advocate for or against any political candidate, ballot measure, legislative ▇▇▇▇ or law, or to initiate or coordinate strikes, walkouts, work stoppages, or activities that violate the collective bargaining agreement. e. E-mail shall not contain false, unlawful, offensive or derogatory statements against any person, organization or group of persons. Statements shall not contain profanity, vulgarity, sexual content, character slurs, threats or threats of violence. The content of e-mail shall not contain rude or hostile references to race, marital status, age, gender, sexual orientation, religious or political beliefs, national origin, health or disability. f. It is understood that the use of e-mail for Union business is not private, privileged or confidential, and that the news media or others may be able to obtain copies of e-mail either sent or received on Agency computers. Further, the agency reserves the right to trace, review, audit, access, intercept, recover or monitor its e-mail system without notice. g. The Union use of e-mail will not adversely affect the use of the Agency’s computer system for agency business. h. The Agency will not incur any costs for Union e-mail usage including printing of e-mails. The Agency has no obligation to provide access to e-mail where it is not currently available. i. Use of e-mail for internal Union business shall be done on the Union Officer or ▇▇▇▇▇▇▇’▇ own time and not on Agency time. Employees reading Union business e-mail shall do so on their own time and not on Agency time. j. Nothing in this Article shall be construed to abridge any rights of the Agency to control its e-mail system, its uses or information. The use of the e-mail system is subject to compliance with the Agency’s policies and the

Email Use. The Parties agree the following conditions regarding access and use of the Agency’s e- mail system for internal Union business: a. a) Union Officers and Stewards shall have authorization to post short e-mail message notices to Agency union members only. b. b) E-mail messages shall be limited to: meeting announcements of time, date, location and general content or agenda of Union meetings or functions; or, internal Union officer elections and Union appointments. c. c) The use of e-mail for Union business shall consist of one-way communication between the Union and members, that is, there shall be no use of e-mail for interactive communication. Each e-mail message sent shall include the statement: “DO NOT RESPOND to this message; this is a non-interactive message.” prominently displayed at the beginning of the message. (Note: listing recipients in the “Bcc” address block instead of the “To” block will prevent inadvertent reply to all messages.) d. d) E-mail shall not be used to lobby, solicit, recruit, persuade or advocate for or against any political candidate, ballot measure, legislative ▇▇▇▇ bill or law, or to initiate or coordinate strikes, walkouts, work stoppages, or activities that violate the collective bargaining agreement. e. e) E-mail shall not contain false, unlawful, offensive or derogatory statements against any person, organization or group of persons. Statements shall not contain profanity, vulgarity, sexual content, character slurs, threats or threats of violence. The content of e-e- mail shall not contain rude or hostile references to race, marital status, age, gender, sexual orientation, religious or political beliefs, national origin, health or disability. f. f) It is understood that the use of e-mail for Union business is not private, privileged or confidential, and that the news media or others may be able to obtain copies of e-mail either sent or received on Agency computers. Further, the agency reserves the right to trace, review, audit, access, intercept, recover or monitor its e-mail system without notice. g. g) The Union use of e-mail will not adversely affect the use of the Agency’s computer system for agency business. h. h) The Agency will not incur any costs for Union e-mail usage including printing of e-mails. The Agency has no obligation to provide access to e-mail where it is not currently available. i. i) Use of e-mail for internal Union business shall be done on the Union Officer or ▇▇▇▇▇▇▇’▇ own time and not on Agency time. Employees reading Union business e-mail shall do so on their own time and not on Agency time. j. j) Nothing in this Article shall be construed to abridge any rights of the Agency to control its e-mail system, its uses or information. The use of the e-mail system is subject to compliance with the Agency’s policies and thethe Department of Administrative Services policy on Acceptable Use of State Electronic Information Systems. k) The Union will hold the Employer harmless against any lawsuits, claims, complaints or other legal or administrative actions where action is taken against the Union or its agents regarding any communications or effect of any communications as a result of the use of e-mail for union purposes. This Article no longer applies if the Agency changes its e-mail system or discontinues its use, and the Agency will have no obligation to the Union or to the employees to provide access to the e-mail.

Email Use. The Parties agree the following conditions regarding access and use of the Agency’s e- mail system for internal Union business: a. a) Union Officers and Stewards shall have authorization to post short e-mail message notices to Agency union members only. b. b) E-mail messages shall be limited to: meeting announcements of time, date, location and general content or agenda of Union meetings or functions; or, internal Union officer elections and Union appointments. c. c) The use of e-mail for Union business shall consist of one-way communication between the Union and members, that is, there shall be no use of e-mail for interactive communication. Each e-mail message sent shall include the statement: “DO ―DO NOT RESPOND to this message; this is a non-interactive message.” prominently message.‖ Prominently displayed at the beginning of the message. (Note: listing recipients in the “Bcc” ―Bcc‖ address block instead of the “To” ―To‖ block will prevent inadvertent reply to all messages.) d. d) E-mail shall not be used sued to lobby, solicit, recruit, persuade or advocate for or against any political candidate, ballot measure, legislative ▇▇▇▇ or law, or to initiate or coordinate strikes, walkouts, work stoppages, or activities that violate the collective bargaining agreement. e. e) E-mail shall not contain false, unlawful, offensive or derogatory statements against any person, organization or group of persons. Statements shall not contain profanity, vulgarity, sexual content, character slurs, threats or threats of violence. The content of e-e- mail shall not contain rude or hostile references to race, marital status, age, gender, sexual orientation, religious or political beliefs, national origin, health or disability. f. f) It is understood that the use of e-mail for Union business is not private, privileged or confidential, and that the news media or others may be able to obtain copies of e-mail either sent or received on Agency computers. Further, the agency reserves the right to trace, review, audit, access, intercept, recover or monitor its e-mail system without notice. g. g) The Union use of e-mail will not adversely affect the use of the Agency’s computer system for agency business. h. h) The Agency will not incur any costs for Union e-mail usage including printing of e-mails. The Agency has no obligation to provide access to e-mail where it is not currently available. i. i) Use of e-mail for internal Union business shall be done on the Union Officer or ▇▇▇▇▇▇▇’▇ own time and not on Agency time. Employees reading Union business e-mail shall do so on their own time and not on Agency time. j. j) Nothing in this Article shall be construed to abridge any rights of the Agency to control its e-mail system, its uses or information. The use of the e-mail system is subject to compliance with the Agency’s policies and thethe Department of Administrative Services policy on Acceptable Use of State Electronic Information Systems. k) The Union will hold the Employer harmless against any lawsuits, claims, complaints or other legal or administrative actions where action is taken against the Union or its agents regarding any communications or effect of any communications as a result of the use of e- mail for union purposes. This Article no longer applies if the Agency changes its e-mail system or discontinues its use, and the Agency will have no obligation to the Union or to the employees to provide access to the e-mail.

Email Use. The Parties agree the following conditions regarding access and use of the Agency’s e- e-mail system for internal Union business: a. Union Officers and Stewards shall have authorization to post short e-mail message notices to Agency union members only. b. E-mail messages shall be limited to: meeting announcements of time, date, location and general content or agenda of Union meetings or functions; or, internal Union officer elections and Union appointments. c. The use of e-mail for Union business shall consist of one-way communication between the Union and members, that is, there shall be no use of e-mail for interactive communication. Each e-mail message sent shall include the statement: “DO NOT RESPOND to this message; this is a non-interactive message.” prominently displayed at the beginning of the message. (Note: listing recipients in the “Bcc” address block instead of the “To” block will prevent inadvertent reply to all messages.) d. E-mail shall not be used to lobby, solicit, recruit, persuade or advocate for or against any political candidate, ballot measure, legislative ▇▇▇▇ or law, or to initiate or coordinate strikes, walkouts, work stoppages, or activities that violate the collective bargaining agreement. e. E-mail shall not contain false, unlawful, offensive or derogatory statements against any person, organization or group of persons. Statements shall not contain profanity, vulgarity, sexual content, character slurs, threats or threats of violence. The content of e-mail shall not contain rude or hostile references to race, marital status, age, gender, sexual orientation, religious or political beliefs, national origin, health or disability. f. It is understood that the use of e-mail for Union business is not private, privileged or confidential, and that the news media or others may be able to obtain copies of e-mail either sent or received on Agency computers. Further, the agency reserves the right to trace, review, audit, access, intercept, recover or monitor its e-mail system without notice. g. The Union use of e-mail will not adversely affect the use of the Agency’s computer system for agency business. h. The Agency will not incur any costs for Union e-mail usage including printing of e-e- mails. The Agency has no obligation to provide access to e-mail where it is not currently available. i. Use of e-mail for internal Union business shall be done on the Union Officer or ▇▇▇▇▇▇▇’▇ own time and not on Agency time. Employees reading Union business e-mail shall do so on their own time and not on Agency time. j. Nothing in this Article shall be construed to abridge any rights of the Agency to control its e-mail system, its uses or information. The use of the e-mail system is subject to compliance with the Agency’s policies and thethe Department of

Email Use. The Parties agree the following conditions regarding access and use of the Agency’s e- mail system for internal Union business: a. Union Officers and Stewards shall have authorization to post short e-mail message notices to Agency union members only. b. E-mail messages shall be limited to: meeting announcements of time, date, location and general content or agenda of Union meetings or functions; or, internal Union officer elections and Union appointments. c. The use of e-mail for Union business shall consist of one-way communication between the Union and members, that is, there shall be no use of e-mail for interactive communication. Each e-mail message sent shall include the statement: “DO NOT RESPOND to this message; this is a non-interactive message.” prominently displayed at the beginning of the message. (Note: listing recipients in the “Bcc” address block instead of the “To” block will prevent inadvertent reply to all messages.) d. E-mail shall not be used to lobby, solicit, recruit, persuade or advocate for or against any political candidate, ballot measure, legislative ▇▇▇▇ or law, or to initiate or coordinate strikes, walkouts, work stoppages, or activities that violate the collective bargaining agreement. e. E-mail shall not contain false, unlawful, offensive or derogatory statements against any person, organization or group of persons. Statements shall not contain profanity, vulgarity, sexual content, character slurs, threats or threats of violence. The content of e-mail shall not contain rude or hostile references to race, marital status, age, gender, sexual orientation, religious or political beliefs, national origin, health or disability. f. It is understood that the use of e-mail for Union business is not private, privileged or confidential, and that the news media or others may be able to obtain copies of e-mail either sent or received on Agency computers. Further, the agency reserves the right to trace, review, audit, access, intercept, recover or monitor its e-mail system without notice. g. The Union use of e-mail will not adversely affect the use of the Agency’s computer system for agency business. h. The Agency will not incur any costs for Union e-mail usage including printing of e-mails. The Agency has no obligation to provide access to e-mail where it is not currently available. i. Use of e-mail for internal Union business shall be done on the Union Officer or ▇▇▇▇▇▇▇’▇ own time and not on Agency time. Employees reading Union business e-mail shall do so on their own time and not on Agency time. j. Nothing in this Article shall be construed to abridge any rights of the Agency to control its e-mail system, its uses or information. The use of the e-mail system is subject to compliance with the Agency’s policies and thethe Department of Administrative Services policy on Acceptable Use of State Electronic Information Systems. k. The Union will hold the Employer harmless against any lawsuits, claims, complaints or other legal or administrative actions where action is taken against the Union or its agents regarding any communications or effect of any communications as a result of the use of e-mail for union purposes. This Article no longer applies if the Agency changes its e-mail system or discontinues its use, and the Agency will have no obligation to the Union or to the employees to provide access to the e-mail.

Email Use. The Parties agree the following conditions regarding access and use of the Agency’s e- mail system for internal Union business: a. a) Union Officers and Stewards shall have authorization to post short e-mail message notices to Agency union members only. b. b) E-mail messages shall be limited to: meeting announcements of time, date, location and general content or agenda of Union meetings or functions; or, internal Union officer elections and Union appointments. c. c) The use of e-mail for Union business shall consist of one-way communication between the Union and members, that is, there shall be no use of e-mail for interactive communication. Each e-mail message sent shall include the statement: “DO NOT RESPOND to this message; this is a non-interactive message.” prominently displayed at the beginning of the message. (Note: listing recipients in the “Bcc” address block instead of the “To” block will prevent inadvertent reply to all messages.) d. d) E-mail shall not be used to lobby, solicit, recruit, persuade or advocate for or against any political candidate, ballot measure, legislative ▇▇▇▇ or law, or to initiate or coordinate strikes, walkouts, work stoppages, or activities that violate the collective bargaining agreement. e. e) E-mail shall not contain false, unlawful, offensive or derogatory statements against any person, organization or group of persons. Statements shall not contain profanity, vulgarity, sexual content, character slurs, threats or threats of violence. The content of e-e- mail shall not contain rude or hostile references to race, marital status, age, gender, sexual orientation, religious or political beliefs, national origin, health or disability. f. f) It is understood that the use of e-mail for Union business is not private, privileged or confidential, and that the news media or others may be able to obtain copies of e-mail either sent or received on Agency computers. Further, the agency reserves the right to trace, review, audit, access, intercept, recover or monitor its e-mail system without notice. g. g) The Union use of e-mail will not adversely affect the use of the Agency’s computer system for agency business. h. h) The Agency will not incur any costs for Union e-mail usage including printing of e-mails. The Agency has no obligation to provide access to e-mail where it is not currently available. i. i) Use of e-mail for internal Union business shall be done on the Union Officer or ▇▇▇▇▇▇▇’▇ own time and not on Agency time. Employees reading Union business e-mail shall do so on their own time and not on Agency time. j. j) Nothing in this Article shall be construed to abridge any rights of the Agency to control its e-mail system, its uses or information. The use of the e-mail system is subject to compliance with the Agency’s policies and thethe Department of Administrative Services policy on Acceptable Use of State Electronic Information Systems. k) The Union will hold the Employer harmless against any lawsuits, claims, complaints or other legal or administrative actions where action is taken against the Union or its agents regarding any communications or effect of any communications as a result of the use of e- mail for union purposes. This Article no longer applies if the Agency changes its e-mail system or discontinues its use, and the Agency will have no obligation to the Union or to the employees to provide access to the e-mail.