Common use of Engineering Support Services Clause in Contracts

Engineering Support Services. Throughout the contract term, TKE will provide the following services in support of MSWD’s Engineering Department: • Prepare and maintain a project schedule identifying the critical path for expeditious project completion. • Conduct and attend design kick-off meeting with all stakeholders. • Schedule and conduct Project Development Team (PDT) meetings and other necessary meetings; prepare agendas and minutes; and distribute to all applicable entities (not just attendees) within three (3) working days. • Schedule, facilitate, and attend public meetings, as necessary. • Provide progress reports monthly or as deemed required. • Compose all correspondences to keep the project on schedule. • Check all contracts documents to ensure compliance with the MSWD standards and and funding requirements, as required. • Prepare all submittals in accordance agency requirements, as required. • Prepare reimbursement requests and invoices to funding agencies, as required. • Prepare agreements and Purchase Orders. • Coordinate with and prepare inter-agency agreements. • Coordinate with funding agencies and prepare reports, update funding reports, and grant applications as necessary for project funding. • Prepare project update write-ups. • Prepare project estimates and budgets. • Issue all necessary Notices to Proceed (NTP). • Review and process all invoices (MSWD staff will approve). • Compose Requests for Proposal (RFP), Notices Inviting Proposals (NIP), and Scopes of Services to retain other related design services, construction, such as Design Review, Surveying, Inspection, Geotechnical, Material Testing, etc.; coordinate and schedule these services; and review proposals as necessary. • Maintain all project files in accordance with MSWD format. • Facilitate, coordinate, and oversee the ongoing daily actions required to completely provide the full level of intended service and ensure that the project meets all applicable Federal, State, and local requirements. • Oversee and ensure that all measures of the specific project’s scope of services are completed in a timely and professional manner with an emphasis on providing MSWD with a high- quality project. • Act as a liaison between MSWD and all project stakeholders on order to accomplish the full project services intended by MSWD. • Ensure that all appropriate communication, correspondence, and reports are completed on an ongoing basis in a timely manner to the satisfaction of the MSWD. • Prepare MSWD Broad of Directors staff reports, presentations, and associated documentation. • Utility correspondence letters and e-mails. • Federal, State and local correspondence.