Common use of Event Management Services Clause in Contracts

Event Management Services. The Concessionaire will provide special event services for appropriate events that will be operated according to the following: 1) Identify, evaluate, recommend, and recruit special events to be held in the Park including weddings, receptions, family reunions, business meetings and conferences, consumer shows and other park-friendly events or activities as pre-approved, in writing, by the Department (“Events”). 2) Obtain pre-approval, in writing, from the Department for the type of event, location, date, time, and duration for all Events. 3) Coordinate all Events through the Department to ensure availability of adequate Facilities including event space and parking. 4) Manage all aspects of the Event planning process including booking and scheduling of Events; establishing appropriate fees for Event-related services, cleaning of Facilities and space used for Events (such fee schedule will be pre- approved by the Department); arranging for external vendors; and arranging for adequate parking. 5) Manage all aspects of conducting Events, including set up and removal of all tables, chairs, and other equipment to be used for the Events; coordinating external vendors, security, and safety; ensure compliance with the Americans with Disabilities Act; obtain additional temporary facilities as needed; and clean up after the Events have concluded. 6) Ensure all Facilities and spaces are cleaned and returned to their original condition within four hours of the completion of each Event, unless otherwise pre-approved, in writing, by the Department. 7) Manage and adequately document third party vendors, including, but not limited to catering, entertainment, and rental equipment vendors. 8) Provide and manage marketing and promotion efforts for all Events booked by the Concessionaire. The Concessionaire will submit to the Department all proposed advertising, brochures, and signs for pre-approval, in writing, by the Department. 9) Provide proper signage for each Event to ensure proper identification of the Event, and appropriate traffic flow for the Event guests and general Park visitors. Event signage must be pre-approved by the Department. Concessionaire will maintain all signage to standards acceptable to the Department. 10) Ensure each Event has adequate staffing for proper management, security, and access to Facilities. 11) Department will be able to access Facilities when not in use for Special Events. 12) This Agreement will not preclude Department personnel, the Park’s Citizen Support Organization (“CSO”), or visitors from hosting their own Special Events within the Park, should they so desire, so long as there is no conflict with Special Events previously booked by Concessionaire. 13) The Concessionaire agrees that when the Facilities are not in use by the Concessionaire, the Department and/or the CSO may use the Facilities for Park related functions at no cost. In addition, the Department and CSO are exempt from mandatory use of Concessionaire’s Services.

Event Management Services. The Concessionaire will provide special event services for appropriate events that will be operated according to the following: 1) Identify, evaluate, recommend, and recruit special events to be held in the Park including weddings, receptions, family reunions, business meetings and conferences, consumer shows and other park-friendly events or activities as pre-approved, in writing, by the Department (“Events”). 2) Obtain pre-approval, in writing, from the Department for the type of event, location, date, time, and duration for all Events. 3) Coordinate all Events through the Department to ensure availability of adequate Facilities including event space and parking. 4) Manage all aspects of the Event planning process including booking and scheduling of Events; establishing appropriate fees for Event-related services, cleaning of Facilities and space used for Events (such fee schedule will be pre- pre-approved by the Department); arranging for external vendors; and arranging for adequate parking. 5) Manage all aspects of conducting Events, including set up and removal of all tables, chairs, and other equipment to be used for the Events; coordinating external vendors, security, and safety; ensure compliance with the Americans with Disabilities Act; obtain additional temporary facilities as needed; and clean up after the Events have concluded. 6) Ensure all Facilities and spaces are cleaned and returned to their original condition within four hours of the completion of each Event, unless otherwise pre-approved, in writing, by the Department. 7) Manage and adequately document third party vendors, including, but not limited to catering, entertainment, and rental equipment vendors. 8) Provide and manage marketing and promotion efforts for all Events booked by the Concessionaire. The Concessionaire will submit to the Department all proposed advertising, brochures, and signs for pre-approval, in writing, by the Department. 9) Provide proper signage for each Event to ensure proper identification of the Event, and appropriate traffic flow for the Event guests and general Park visitors. Event signage must be pre-approved by the Department. Concessionaire will maintain all signage to standards acceptable to the Department. 10) Ensure each Event has adequate staffing for proper management, security, and access to Facilities. 11) Department will be able to access Facilities when not in use for Special Events. 12) This Agreement will not preclude Department personnel, the Park’s Citizen Support Organization (“CSO”), or visitors from hosting their own Special Events within the Park, should they so desire, so long as there is no conflict with Special Events previously booked by Concessionaire. 13) The Concessionaire agrees that when the Facilities are not in use by the Concessionaire, the Department and/or the CSO may use the Facilities for Park related functions at no cost. In addition, the Department and CSO are exempt from mandatory use of Concessionaire’s Services.

Event Management Services. The Concessionaire will provide special event services for appropriate events that will be operated according to the following: 1) Identify, evaluate, recommend, and recruit special events to be held in the Park including weddings, receptions, family reunions, business meetings and conferences, consumer shows and other park-friendly events or activities as pre-approved, in writing, by the Department (“Events”). 2) Obtain pre-approval, in writing, from the Department for the type of event, location, date, time, and duration for all Events. 3) Coordinate all Events through the Department to ensure availability of adequate Facilities including event space and parking. 4) Manage all aspects of the Event planning process including booking and scheduling of Events; establishing appropriate fees for Event-related services, cleaning of Facilities and space used for Events (such fee schedule will be pre- approved by the Department); arranging for external vendors; and arranging for adequate parking. 5) Manage all aspects of conducting Events, including set up and removal of all tables, chairs, and other equipment to be used for the Events; coordinating external vendors, security, and safety; ensure compliance with the Americans DEP Agreement No. CA-XXXX with Disabilities Act; obtain additional temporary facilities as needed; and clean up after the Events have concluded. 6) Ensure all Facilities and spaces are cleaned and returned to their original condition within four hours of the completion of each Event, unless otherwise pre-approved, in writing, by the Department. 7) Manage and adequately document third party vendors, including, but not limited to catering, entertainment, and rental equipment vendors. 8) Provide and manage marketing and promotion efforts for all Events booked by the Concessionaire. The Concessionaire will submit to the Department all proposed advertising, brochures, and signs for pre-approval, in writing, by the Department. 9) Provide proper signage for each Event to ensure proper identification of the Event, and appropriate traffic flow for the Event guests and general Park visitors. Event signage must be pre-approved by the Department. Concessionaire will maintain all signage to standards acceptable to the Department. 10) Ensure each Event has adequate staffing for proper management, security, and access to Facilities. 11) Department will be able to access Facilities when not in use for Special Events. 12) This Agreement will not preclude Department personnel, the Park’s Citizen Support Organization (“CSO”), or visitors from hosting their own Special Events within the Park, should they so desire, so long as there is no conflict with Special Events previously booked by Concessionaire. 13) The Concessionaire agrees that when the Facilities are not in use by the Concessionaire, the Department and/or the CSO may use the Facilities for Park related functions at no cost. In addition, the Department and CSO are exempt from mandatory use of Concessionaire’s Services.

Event Management Services. The Concessionaire will provide special event services for appropriate events that will be operated according to the following: 1) Identify, evaluate, recommend, and recruit special events to be held in the Park including weddings, receptions, family reunions, business meetings and conferences, consumer shows and other park-friendly events or activities as pre-pre- approved, in writing, by the Department (“Events”). 2) Obtain pre-approval, in writing, from the Department for the type of event, location, date, time, and duration for all Events. 3) Coordinate all Events through the Department to ensure availability of adequate Facilities including event space and parking. 4) Manage all aspects of the Event planning process including booking and scheduling of Events; establishing appropriate fees for Event-related services, cleaning of Facilities and space used for Events (such fee schedule will be pre- pre-approved by the Department); arranging for external vendors; and arranging for adequate parking. 5) Manage all aspects of conducting Events, including set up and removal of all tables, chairs, and other equipment to be used for the Events; coordinating external vendors, security, and safety; ensure compliance with the Americans with Disabilities Act; obtain additional temporary facilities as needed; and clean up after the Events have concluded. 6) Ensure all Facilities and spaces are cleaned and returned to their original condition within four hours of the completion of each Event, unless otherwise pre-approved, in writing, by the Department. 7) Manage and adequately document third party vendors, including, but not limited to catering, entertainment, and rental equipment vendors. 8) Provide and manage marketing and promotion efforts for all Events booked by the Concessionaire. The Concessionaire will submit to the Department all proposed advertising, brochures, and signs for pre-approval, in writing, by the Department. 9) Provide proper signage for each Event to ensure proper identification of the Event, and appropriate traffic flow for the Event guests and general Park visitors. Event signage must be pre-approved by the Department. Concessionaire will maintain all signage to standards acceptable to the Department. 10) Ensure each Event has adequate staffing for proper management, security, and access to Facilities. 11) Department will be able to access Facilities when not in use for Special Events. 12) This Agreement will not preclude Department personnel, the Park’s Citizen Support Organization (“CSO”), or visitors from hosting their own Special Events within the Park▇▇▇▇, should they so desire, so long as there is no conflict with Special Events previously booked by Concessionaire. 13) The Concessionaire agrees that when the Facilities are not in use by the Concessionaire, the Department and/or the CSO may use the Facilities for Park related functions at no cost. In addition, the Department and CSO are exempt from mandatory use of Concessionaire’s Services.

Event Management Services. The Concessionaire will provide special event services at ▇▇▇▇▇▇▇ ▇▇▇▇▇▇ Folk Culture Center State Park for appropriate events that will be operated according to the following: 1) Identify, evaluate, recommend, and recruit special events to be held in the Park including weddings, receptions, family reunions, business meetings and conferences, consumer shows and other park-friendly events or activities as pre-pre- approved, in writing, by the Department (“Events”). 2) Obtain pre-approval, in writing, from the Department for the type of event, location, date, time, and duration for all Events. 3) Coordinate all Events through the Department to ensure availability of adequate Facilities including event space and parking. 4) Manage all aspects of the Event planning process including booking and scheduling of Events; establishing appropriate fees for Event-related services, cleaning of Facilities and space used for Events (such fee schedule will be pre- approved preapproved by the Department); arranging for external vendors; and arranging for adequate parking. 5) Manage all aspects of conducting Events, including set up and removal of all tables, chairs, and other equipment to be used for the Events; coordinating external vendors, security, and safety; ensure compliance with the Americans with Disabilities Act; obtain additional temporary facilities as needed; and clean up after the Events have concluded. 6) Ensure all Facilities and spaces are cleaned and returned to their original condition within four hours of the completion of each Event, unless otherwise pre-pre- approved, in writing, by the Department. 7) Manage and adequately document third party Party vendors, including, but not limited to catering, entertainment, and rental equipment vendors. 8) Provide and manage marketing and promotion efforts for all Events booked by the Concessionaire. The Concessionaire will submit to the Department all proposed advertising, brochures, and signs for pre-approval, in writing, by the Department. 9) Provide proper signage for each Event to ensure proper identification of the Event, and appropriate traffic flow for the Event guests and general Park visitors. Event signage must be pre-approved by the Department. Concessionaire will maintain all signage to standards acceptable to the Department. 10) Ensure each Event has adequate staffing for proper management, security, and access to Facilities. 11) Department will be able to access Facilities when not in use for Special Events. 12) This Agreement will not preclude Department personnel, the Park’s Citizen Support Organization (“CSO”), or visitors from hosting their own Special Events within the Park, should they so desire, so long as there is no conflict with Special Events previously booked by Concessionaire. 13) The Concessionaire agrees that when the Facilities are not in use by the Concessionaire, the Department and/or the CSO may use the Facilities for Park related functions at no cost. In addition, the Department and CSO are exempt from mandatory use of Concessionaire’s Services.

Event Management Services. The Concessionaire will provide special event services for appropriate events that will be operated according to the following: 1) Identify, evaluate, recommend, and recruit special events to be held in the Park including weddings, receptions, family reunions, business meetings and conferences, consumer shows and other park-friendly events or activities as pre-approved, in writing, by the Department (“Events”). 2) Obtain pre-approval, in writing, from the Department for the type of event, location, date, time, and duration for all Events. 3) Coordinate all Events through the Department to ensure availability of adequate Facilities including event space and parking. 4) Manage all aspects of the Event planning process including booking and scheduling of Events; establishing appropriate fees for Event-related services, cleaning of Facilities and space used for Events (such fee schedule will be pre- approved by the Department); arranging for external vendors; and arranging for adequate parking.parking.‌ 5) Manage all aspects of conducting Events, including set up and removal of all tables, chairs, and other equipment to be used for the Events; coordinating external vendors, security, and safety; ensure compliance with the Americans with Disabilities Act; obtain additional temporary facilities as needed; and clean up after the Events have concluded.concluded.‌ 6) Ensure all Facilities and spaces are cleaned and returned to their original condition within four hours of the completion of each Event, unless otherwise pre-approved, in writing, by the Department. 7) Manage and adequately document third party vendors, including, but not limited to catering, entertainment, and rental equipment vendors. 8) Provide and manage marketing and promotion efforts for all Events booked by the Concessionaire. The Concessionaire will submit to the Department all proposed advertising, brochures, and signs for pre-approval, in writing, by the Department. 9) Provide proper signage for each Event to ensure proper identification of the Event, and appropriate traffic flow for the Event guests and general Park visitors. Event signage must be pre-approved by the Department. Concessionaire will maintain all signage to standards acceptable to the Department. 10) Ensure each Event has adequate staffing for proper management, security, and access to Facilities. 11) Department will be able to access Facilities when not in use for Special Events.. DRAFT 12) This Agreement will not preclude Department personnel, the Park’s Citizen Support Organization (“CSO”), or visitors from hosting their own Special Events within the Park, should they so desire, so long as there is no conflict with Special Events previously booked by Concessionaire. 13) The Concessionaire agrees that when the Facilities are not in use by the Concessionaire, the Department and/or the CSO may use the Facilities for Park related functions at no cost. In addition, the Department and CSO are exempt from mandatory use of Concessionaire’s Services.

Event Management Services. The Concessionaire will shall provide special event services for appropriate events that will be operated according to the following: 1) Identify, evaluate, recommend, and recruit special events to be held in Event Management Services at the Park including weddingsincluding, receptionsbut not limited to, family reunionsproactively recruiting and scheduling events, business meetings and conferencescatering, consumer shows event-related equipment rentals and other park-friendly events or activities as similar services with pre-approvedapproval, in writing, by the Department Park Manager. Events may include, but are not limited to: concerts, weddings, reunions, conventions, meetings, memorials or other appropriate special events (“EventsEvent”).. The Concessionaire shall: 2) 1). Obtain pre-approval, in writing, from by the Department Park Manager for the type of eventEvent, location, date, time, time and duration for all Events. 3) Coordinate all Events through the Department to ensure availability of adequate Facilities including event space and parking. 4) 2). Manage all aspects of the Event planning Events management process including booking including, but not limited to: recruiting and scheduling of Eventsevents; establishing appropriate fees for Event-related services, cleaning ; 3). Cleaning of Facilities all facilities and space used utilized for Events (such fee schedule will be pre- approved by the Department)Events; arranging for external vendors; and arranging for ensuring adequate parking; etc. 5) 4). Manage all aspects of conducting Events, including including, but not limited to: set up and removal of all tables, chairs, and other equipment to be used for the Eventsequipment; coordinating external vendors, ; security, and ; safety; ensure compliance with the Americans with Disabilities Act; obtain additional temporary facilities as neededfacilities, if necessary; and clean up after the Events have concludedup; etc. 6) 5). Ensure all Facilities are cleaned, presentable and spaces are cleaned safe for public use by 8:00 a.m. the following day, and returned to their original condition within four 24 hours of the completion of after each Event, unless otherwise pre-approved, in writing, by the DepartmentPark Manager. 7) 6). Manage and adequately document third party vendors, including, but not limited to to: catering, entertainment, and rental equipment vendorsequipment, etc. 8) Provide and manage marketing and promotion efforts for all Events booked by the Concessionaire7). The Concessionaire will submit to the Department all proposed advertising, brochures, and signs for pre-approval, in writing, by the Department. 9) Provide proper signage for each Event to ensure proper identification of the Event, and appropriate traffic flow for the Event guests and general Park visitors. Event signage must be pre-approved by the Department. Concessionaire will maintain all signage to standards acceptable to the Department. 10) Ensure each Event has adequate staffing for proper management, securitysafety, security and access to Facilities. 11) Department 8). The Concessionaire may be required to utilize Park employees to provide Park security for Events held during or after hours at the Park. For each Event, the Concessionaire will be able provide direct payment to access Facilities when not in use for Special Eventsthe Park. 12) 9). After hours Events in the Park shall not be booked for periods in excess of four hours following the close of the Concessionaire’s operating hours unless pre-approved, in writing, by the Park Manager. 10). This Agreement will shall not preclude Department personnel, the Park’s Citizen Support Organization (“CSO”), or visitors from hosting utilizing the Park for their own Special Events within the Park, should they so desire, special event so long as there is no conflict with Special Events previously booked by Concessionairethe event does not require reserving a space within the Park or detract from other visitors’ experiences. 13) 11). The Concessionaire agrees that when the Facilities are not in use shall collect a wedding/special event fee according to a fee schedule as determined by the Concessionaire, Department. The Concessionaire shall collect and pass through the Department and/or applicable wedding/special event fee directly to the CSO may use the Facilities Park for Park related functions at no cost. In addition, the Department and CSO are exempt from mandatory use of Concessionaire’s Servicesdeposit.