Facility Transition Plan. The Contractor shall establish a facility transition plan to ensure Facilities, their RPIE, and infrastructure systems are effectively managed. The facility transition plan shall identify all training, equipment, and information needed to optimally operate and maintain Facilities/RPIE/systems until the MMP is fully implemented, and include a plan to acquire such training, equipment, and information. The facility transition plan will define the maintenance organization and provide a realistic plan for developing it. Contractor shall deliver the initial facility transition plan to the Regional Manager within sixty (60) Days of the Effective Date. The Contractor shall provide an updated facility transition plan to the Regional Manager whenever a new Facility is added to the list of Facilities in Exhibit I, at least thirty (30) Days before the applicable Transition Date. The facility transition plan shall include the following elements: Maintenance manpower requirements. Number of employees, if any dedicated full time to the Facility. Maintenance organizational chart. Maintenance policy manual that defines authority and responsibilities. Minimum skill level requirements for each position on the maintenance staff. Approach to providing maintenance to the Facility. List of the special tools and equipment that must be procured for the Facility. Bill of Materials that are to be stocked and available for the Facility. List of items to be maintained by outside maintenance organizations. Plan to transition alarm systems, building automation systems, and other electronic monitoring systems. Facility access procedures for Contractor personnel to gain access to the Facility, including issuance of keys, identification cards, etc. Plan to work with and around hazardous materials such as asbestos, lead-based paint, etc. Initial Facilities Within sixty (60) Days of the Effective Date. Subsequently-added Facilities At least thirty (30) Days prior to the Transition Date for that Facility Master Maintenance Plan (MMP). The objective of the MMP is to ensure that maintenance, operations, and capital improvement planning are practiced so as to reduce the life cycle costs of Facility ownership while maintaining industry and AOC standards. The MMP shall be comprehensive and dynamic, accounting for the current condition of each Facility and allowing for changes in maintenance practices and procedures over the life of each Facility. The Contractor shall develop and implement the MMP, effectively charting a course for maintenance actions for each Facility for at least two (2) years and identifying major repairs needed in a three to five (3-5) year time frame. The MMP shall define how the Contractor will perform maintenance and shall provide metrics to track maintenance performance. The MMP shall define how Facilities will be assessed to determine both maintenance and capital investment requirements. The MMP shall include, for each Facility: Roof Management. The MMP must include the types of roof material, describe roof condition, and outline short and long term maintenance and replacement needs. Water Management. The MMP must address water management, including a cross-connection control and backflow prevention program. Hazardous Materials. The MMP must include a hazardous waste management plan to identify, sample, and analyze waste streams from new and on-going processes. The plan must provide for the collection and disposal of hazardous materials separately from household and office wastes. The plan shall provide ninety (90) Day accumulation points for Courts. The initial MMP shall be completed in three (3) phases with each phase submitted to the Regional Manager for approval. Contractor shall submit an initial Facility and system assessment within sixty (60) Days of the Full Performance Date. Contractor shall submit a draft MMP within ninety (90) Days of the Full Performance Date. Contractor shall submit a final MMP within one-hundred twenty (120) Days of the Full Performance Date. Contractor shall submit an updated MMP every two (2) years on the anniversary of the Full Performance Date. The Contractor shall issue an amendment to the MMP any time a new Facility is added to the list of Facilities in Exhibit I. Initial Assessment Within sixty (60) Days of the Full Performance Date Final Draft Within ninety (90) Days of the Full Performance Date Final Plan Within one-hundred twenty (120) Days of the Full Performance Date Biennial Update Every two (2) years on the anniversary of the Full Performance Date Facility and System Assessment. The Contractor shall evaluate the condition of all Facility and system infrastructures and associated assets by assessing the technical condition, evaluating the repair priorities, and developing both short-term (twelve to eighteen (12-18) months) and long-range (three to five (3-5) years) infrastructure investment programs to support advocacy in the state budget process. All Facilities and infrastructure shall be assessed using the AOC-provided condition assessment software. The Contractor will be required to update AOC-provided assessment computer programs. Facility and Infrastructure Plan. The Contractor shall conduct annual surveys of Facilities and infrastructure to determine required maintenance, improvement, alteration, and modification. Contractor shall use Facility survey results to plan maintenance, repair, and improvement projects. Preventative Maintenance Plan.
Appears in 1 contract
Sources: Standard Agreement
Facility Transition Plan. The Contractor shall establish a facility transition plan to ensure Facilities, their RPIE, and infrastructure systems are effectively managed. The facility transition plan shall identify all training, equipment, and information needed to optimally operate and maintain Facilities/RPIE/systems until the MMP is fully implemented, and include a plan to acquire such training, equipment, and information. The facility transition plan will define the maintenance organization and provide a realistic plan for developing it. Contractor shall deliver the initial facility transition plan to the Regional Manager within sixty (60) Days of the Effective Date. The Contractor shall provide an updated facility transition plan to the Regional Manager whenever a new Facility is added to the list of Facilities in Exhibit I, at least thirty (30) Days before the applicable Transition Date. The facility transition plan shall include the following elements: Maintenance manpower requirements. Number of employees, if any dedicated full time to the Facility. Maintenance organizational chart. Maintenance policy manual that defines authority and responsibilities. Minimum skill level requirements for each position on the maintenance staff. Approach to providing maintenance to the Facility. List of the special tools and equipment that must be procured for the Facility. Bill of Materials that are to be stocked and available for the Facility. List of items to be maintained by outside maintenance organizations. Plan to transition alarm systems, building automation systems, and other electronic monitoring systems. Facility access procedures for Contractor personnel to gain access to the Facility, including issuance of keys, identification cards, etc. Plan to work with and around hazardous materials such as asbestos, lead-based paint, etc. Initial Facilities Within sixty (60) Days of the Effective Date. Subsequently-added Facilities At least thirty (30) Days prior to the Transition Date for that Facility Master Maintenance Plan (MMP). The objective of the MMP is to ensure that maintenance, operations, and capital improvement planning are practiced so as to reduce the life cycle costs of Facility ownership while maintaining industry and AOC standards. The MMP shall be comprehensive and dynamic, accounting for the current condition of each Facility and allowing for changes in maintenance practices and procedures over the life of each Facility. The Contractor shall develop and implement the MMP, effectively charting a course for maintenance actions for each Facility for at least two (2) years and identifying major repairs needed in a three to five (3-5) year time frame. The MMP shall define how the Contractor will perform maintenance and shall provide metrics to track maintenance performance. The MMP shall define how Facilities will be assessed to determine both maintenance and capital investment requirements. The MMP shall include, for each Facility: Roof Management. The MMP must include the types of roof material, describe roof condition, and outline short and long term maintenance and replacement needs. Water Management. The MMP must address water management, including a cross-connection control and backflow prevention program. Hazardous Materials. The MMP must include a hazardous waste management plan to identify, sample, and analyze waste streams from new and on-going processes. The plan must provide for the collection and disposal of hazardous materials separately from household and office wastes. The plan shall provide ninety (90) Day accumulation points for Courts. The initial MMP shall be completed in three (3) phases with each phase submitted to the Regional Manager for approval. Contractor shall submit an initial Facility and system assessment within sixty (60) Days of the Full Performance Date. Contractor shall submit a draft MMP within ninety (90) Days of the Full Performance Date. Contractor shall submit a final MMP within one-hundred twenty (120) Days of the Full Performance Date. Contractor shall submit an updated MMP every two (2) years on the anniversary of the Full Performance Date. The Contractor shall issue an amendment to the MMP any time a new Facility is added to the list of Facilities in Exhibit I. Initial Assessment Within sixty (60) Days of the Full Performance Date Final Draft Plan Within ninety (90) Days of the Full Performance Date Final Plan Within one-hundred twenty (120) Days of the Full Performance Date Biennial Update Every two (2) years on the anniversary of the Full Performance Date Facility and System Assessment. The Contractor shall evaluate the condition of all Facility and system infrastructures and associated assets by assessing the technical condition, evaluating the repair priorities, and developing both short-term (twelve to eighteen (12-18) months) and long-range (three to five (3-5) years) infrastructure investment programs to support advocacy in the state budget process. All Facilities and infrastructure shall be assessed using the AOC-provided condition assessment software. The Contractor will be required to update AOC-provided assessment computer programs. Facility and Infrastructure Plan. The Contractor shall conduct annual surveys of Facilities and infrastructure to determine required maintenance, improvement, alteration, and modification. Contractor shall use Facility survey results to plan maintenance, repair, and improvement projects. Preventative Maintenance Plan.
Appears in 1 contract
Sources: Standard Agreement