Common use of Grievance Review Process Clause in Contracts

Grievance Review Process. 1. On at least a quarterly basis (normally on a date in March, June, September and December agreed to by the Company and the Union) representatives of the Company and the Union with full authority to resolve pending grievances submitted to the System Board shall meet in an effort to resolve such grievances. At least fourteen (14) days prior to each such Quarterly Grievance Review (“QGR”) meeting, Company and Union representatives shall agree upon the list of grievances to be discussed at the upcoming meeting. a. Grievances arising from Section 1 of this Agreement will not be required to be processed through a QGR and will be processed pursuant to Section 1 unless the Union and the Company mutually agree to submit the Section 1 grievance to the QGR. b. With respect to all other grievances, the QGR may be bypassed only if both parties agree. 2. Written material presented during the QGR meeting will be returned to the party presenting that material at the termination of the QGR meeting. 3. If a grievance which had been the subject of a QGR meeting is subsequently heard before the System Board, no reference will be made to the fact that the grievance was the subject of a QGR meeting; nor, absent mutual agreement, will there be any reference to statements made, documents provided or actions taken by QGR participants during the course of a QGR meeting, unless the party offering such statements, documents or actions would have had access or entitlement to them outside of the QGR meeting. This shall not prevent a party, in any subsequent proceeding, from referring to discussions occurring or documents exchanged during the QGR meeting for the purpose of establishing the terms of a settlement reached at a QGR meeting. 4. QGR meetings will be held in the city where the general offices of the Company are located, unless the Company and the Union mutually agree otherwise. 5. The Union shall provide the Company with notice of its necessary participants in QGR meetings sufficient to include such absences in the Flight Attendant’s preferential bid schedule. Where such notice may not reasonably be provided, necessary Union participants will be released from duty, when necessary, in order to attend QGR meetings, so long as such release will not unreasonably interfere with the operations of the Company. 6. The cost, if any, associated with meeting room expenses for QGR meetings shall be shared equally between the parties. Each party shall bear the cost and expenses of its own participants in the QGR meeting. 7. No transcript of a QGR meeting shall be taken. 8. The parties may mutually agree to have a mediator provided by the National Mediation Board assist them during the QGR process.