Common use of Ground Rules Clause in Contracts

Ground Rules. We agree to concentrate efforts in improving our work by following these ground rules: • We will respect each other by valuing individual opinions and maintaining an open mind to suggestions. • We will communicate directly with each other by telephone, mail, e-mail and more importantly in face-to-face conversations. After face-to-face conversation(s), all formal requests and/or actions discussed will be followed-up in writing. • MoDOT Project Director and/or Deputy and FHWA Transportation Engineers will work closely together to add the most value to the project and the overall program. • We will respond to e-mails and telephone calls within two days unless out of the office during that time. • We will make every effort to make sure project information has the concurrence of both MoDOT District and Central Office staff. • We will actively participate in scheduled meetings (i.e. Partnering Meetings, Quality, Materials, Progress Meetings, etc.), add value to the discussion, and refrain from personal agendas. Non-regularly scheduled meeting dates should be determined after management schedules have been considered. Other technical staff will attend as needed to discuss items of mutual interest. • We will review projects or documents thoroughly on the first submittal. For subsequent submittals, reviews and comments will focus only on the areas commented on previously and will not usually involve a re-review of the original submittal. All changes on subsequent submittals will be clearly identified. • Most timelines referenced are related to first submittals and are appropriate for a detailed and thorough review. Any subsequent submittals, in response to comments, will have a significantly reduced review time due to all material being a direct response to detailed and specific comments. • All design and construction submittals will be electronic copies. • We will revisit and revise this agreement every year and make revisions as necessary.

Ground Rules. We agree to concentrate efforts in improving our work by following these ground rules: • We will respect each other by valuing individual opinions and maintaining an open mind to suggestions. • We will communicate directly with each other by telephone, mail, e-mail and more importantly in face-to-face to face conversations. After face-to-face conversation(s), all formal requests and/or actions discussed will be followed-up in writingwriting within 5 days. • MoDOT Project Director and/or Deputy Design Liaison Engineers and FHWA Transportation Engineers will work closely together to add the most value to the project individual projects and the overall program. This should include at least one combined visit to the district to discuss miscellaneous issues and offer support, attending core team meetings together, discussing project specific items ahead of time, and sharing information to present a unified voice to the districts. • We will respond to e-mails and telephone calls within two days unless out of the office during that time. • We will participate in a regularly scheduled annual or as needed meetings co-chaired by the MoDOT State Design Engineer and FHWA PIT Leader. Other technical staff will attend as needed to discuss items of mutual interest. FHWA and MoDOT will alternate responsibilities of scheduling the meeting. • We will make every effort to make sure project information has the concurrence of both MoDOT District district and Central Office staff. • We will actively participate in scheduled meetings (i.e. Partnering Meetings, Quality, Materials, Progress Meetings, etc.)meetings, add value to the discussion, and refrain from personal agendas. Non-regularly scheduled meeting dates should be determined after management participant schedules have been considered. Other technical staff will attend as needed to discuss items of mutual interest. • We will review projects or documents thoroughly on the first submittal. For subsequent submittals, reviews and comments will focus only on the areas commented on previously and will not usually involve a re-review of the original submittal. All changes on subsequent submittals will be clearly identified. • Most timelines referenced are related to first submittals and are appropriate for a detailed and thorough reviewMoDOT uses electronic systems almost exclusively. Any subsequent submittals, in response to comments, will have a significantly reduced review time due to all material being a direct response to detailed and specific comments. • All design and construction submittals will be electronic copies. FHWA will have access to these electronic systems. • We will revisit and revise this agreement every year and make revisions as necessary.

Ground Rules. We agree to concentrate efforts in improving our work by following these ground rules: • We will respect each other by valuing individual opinions and maintaining an open mind to suggestions. • We will communicate directly with each other by telephone, mail, e-mail and more importantly in face-to-face to face conversations. After face-to-face conversation(s), all formal requests and/or actions discussed will be followed-up in writingwriting within 5 days. • MoDOT Project Director and/or Deputy Design Liaison Engineers and FHWA Transportation Engineers will work closely together to add the most value to the project individual projects and the overall program. This should include at least one combined visit to the district to discuss miscellaneous issues and offer support, attending core team meetings together, discussing project specific items ahead of time, and sharing information to present a unified voice to the districts. • We will respond to e-mails and telephone calls within two days unless out of the office during that time. • We will participate in a regularly scheduled annual or as needed meetings co-chaired by the MoDOT State Design Engineer and FHWA PIT Leader. Other technical staff will attend as needed to discuss items of mutual interest. FHWA and MoDOT will alternate responsibilities of scheduling the meeting. • We will make every effort to make sure project information has the concurrence of both MoDOT District district and Central Office staff. • We will actively participate in scheduled meetings (i.e. Partnering Meetings, Quality, Materials, Progress Meetings, etc.)meetings, add value to the discussion, and refrain from personal agendas. Non-regularly scheduled meeting dates should be determined after management participant schedules have been considered. Other technical staff will attend as needed to discuss items of mutual interest. • We will review projects or documents thoroughly on the first submittal. For subsequent submittals, reviews and comments will focus only on the areas commented on previously and will not usually involve a re-review of the original submittal. All changes on subsequent submittals will be clearly identified. • Most timelines referenced are related to first submittals and are appropriate for a detailed and thorough reviewMoDOT is moving towards all electronic systems. Any subsequent submittals, in response to comments, will have a significantly reduced review time due to all material being a direct response to detailed and specific comments. • All design and construction submittals will be electronic copies. FHWA will have access to these electronic systems. • We will revisit and revise this agreement every year and make revisions as necessary.