Common use of Handling Grievances Clause in Contracts

Handling Grievances. a. When requested by an employee, a ▇▇▇▇▇▇▇▇ Representative with permission of his supervisor, may investigate any alleged grievance in his assigned work area and assist in its presentation. b. After notifying and receiving approval of his immediate supervisor, a LACOAEHS Representative may be allowed reasonable time off during working hours without loss of time or pay to process such grievances. Such notification shall include the nature of his business for which time off is requested and the estimated time of his absence. The immediate supervisor will authorize the LACOAEHS Representative to leave his work to process such a grievance unless compelling circumstances require refusal of such permission, in which case the immediate supervisor shall inform the LACOAEHS Representative of the reasons for the denial and establish an alternate time when the LACOAEHS Representative can reasonably be expected to be released from his work assignment. The LACOAEHS Representative shall notify his supervisor upon his return to work. c. When a LACOAEHS Representative desires to contact an employee at his work location, the LACOAEHS Representative shall first contact the immediate supervisor of that employee, advise him of the nature of this business, and obtain the permission of the supervisor to meet with the employee. The immediate supervisor will make the employee available promptly unless compelling circumstances prohibit the employee's availability, in which case the supervisor will notify the LACOAEHS Representative when he can reasonably expect to contact the employee. d. A LACOAEHS Representative's interview or discussion with an employee on County time will be handled expeditiously so as not to unduly interrupt work operation. e. The time authorized for a LACOAEHS Representative to handle an employee's grievance will be recorded by the LACOAEHS Representative on forms made available by his department. The original of the form will be forwarded to the department's personnel office, and a copy retained by the LACOAEHS Representative.