Common use of HEALTH AND SAFETY FILE Clause in Contracts

HEALTH AND SAFETY FILE. The Principal Contractor shall in terms of Construction Regulation 7(1)(b) maintain a Health and Safety File on site at all times. The Health and Safety File is a file or other permanent record containing information on aspects of the construction project - which will be necessary to ensure the health and safety of any person who may be affected by the construction work. The Principal Contractor shall ensure that all other contractors open similar files in accordance with the Regulations. The Principal Contractor shall appoint a suitably qualified person to prepare the Health and Safety File and to keep it up to date for the duration of the contract. The Health and Safety file shall include at least the following information: • All Documents as required by the Act and Regulations • All reports of inspections and audits • All non-conformity reports • All working drawings, calculations and design where applicable • Detailed list of sub-contractors with contact details • List of all hazardous materials used and stored on site with Data Sheets and Materials Hazard Data sheets • All Hazard Identification and Risk Assessments carried out for the project • All Health and Safety Plans for the project. • All method statements • Minutes of all relevant meetings • Incident records, including investigations and results • Record of all appointments under the Regulations The Health & Safety File shall be handed over to the Client on completion of the contract. It must contain all the documentation as set out above, or as instructed, as well as any handed to the Principal Contractor by any contractors together with a record of all drawings, designs, materials used and other similar information concerning the completed project.

HEALTH AND SAFETY FILE. The Principal Contractor shall in terms of Construction Regulation 7(1)(b) always maintain a Health and Safety File on site at all timessite. The Health and Safety File is a file or other permanent record containing information on aspects of the construction project - which will be necessary to ensure the health and safety of any person who may be affected by the construction work. The Principal Contractor shall ensure that all other contractors open similar files in accordance with the Regulations. The Principal Contractor shall appoint a suitably qualified person to prepare the Health and Safety File and to keep it up to date for the duration of the contract. The Health and Safety file shall include at least the following information: • All Documents as required by the Act and Regulations • All reports of inspections and audits • All non-conformity reports • All working drawings, calculations and design where applicable • Detailed list of sub-contractors with contact details • List of all hazardous materials used and stored on site with Data Sheets and Materials Hazard Data sheets • All Hazard Identification and Risk Assessments carried out for the project • All Health and Safety Plans for the project. • All method statements • Minutes of all relevant meetings • Incident records, including investigations and results • Record of all appointments under the Regulations Annexure B is a list of the records to be kept on site. The Health & Safety File shall be handed over to the Client on completion of the contract. It must contain all the documentation as set out above, or as instructed, as well as any handed to the Principal Contractor by any contractors together with a record of all drawings, designs, materials used and other similar information concerning the completed project.