Common use of Human Resources File Clause in Contracts

Human Resources File. All levels of discipline will be placed in the employee’s Human Resources file. If the employee receives no further discipline within 12 months following the date of a documented verbal or written warning, the documented verbal or written warning will be removed from the employee’s HR file. If an employee receives no further discipline within 24 months following the date of a suspension notice, the suspension notice will be removed from the employee’s HR file. Suspension notices given for sexually or racially harassing behavior and/or threatened or actual physical violence must remain in the employee’s HR file for five years following the date of the notice. Employees may examine their own Human Resource file at reasonable times under the direct supervision of the employer. Permission must be secured from the supervisor if this would occur during work time.