Common use of Information in the Files Clause in Contracts

Information in the Files. a. An employee’s personnel file(s) may contain information pertaining to: hiring and onboarding, such as the application for employment, tests, and letters or statements of reference; pay and benefits; training; conduct; resume/CV; duties and job classification; performance; disciplinary action; attendance; and other relevant or necessary information specified by the University. b. Copies of disciplinary materials, upon being provided to an employee, shall be placed in the employee’s personnel file(s). The employee’s written comments, if any, regarding such letters shall be placed in their personnel file(s). c. In line with HR practices and procedures, items of a standardized nature (e.g. offer letter, salary increase notification, etc.) shall contain the date of the document’s creation and be placed in the employee’s personnel file. In line with HR practices and procedures, items of a more specific and personal nature, including any disciplinary letters or other time-sensitive documents, shall contain the date of the document’s creation, its source/author and the date it was placed in the file.

Information in the Files. a. An employee’s personnel file(s) may contain information pertaining to: to hiring and onboarding, such as the application for employment, tests, and letters or statements of reference; pay and benefits; training; conduct; resume/CV; duties and job classification; performance; disciplinary action; attendance; and other relevant or necessary information specified by the University. b. Copies of disciplinary materials, upon being provided to an employee, shall be placed in the employee’s personnel file(s). The employee’s written comments, if any, regarding such letters shall be placed in their personnel file(s). c. In line with HR practices and procedures, items of a standardized nature (e.g. offer letter, salary increase notification, etc.) shall contain the date of the document’s creation and be placed in the employee’s personnel file. In line with HR practices and procedures, items of a more specific and personal nature, including any disciplinary letters or other time-sensitive documents, shall contain the date of the document’s creation, its source/author and the date it was placed in the file.