Common use of Initial Assessment Clause in Contracts

Initial Assessment. Offerors must provide, at a minimum, an initial no cost assessment. An Initial Assessment does not guarantee an Awarded Contractor a Procuring Agency contract. An Initial Assessment shall include a review of the current print environment providing recommendations for a rationalized print environment and provide an estimate of potential future savings. This no cost assessment may occur as a part of a Vendor’s proposal to offer Managed Print Services, or may occur after contract award. The initial assessment must contain the minimum requirements listed below must identify all software and all associated costs proposed: a. Document Workflow Assessment; b. Procuring Agency’s future needs versus current practices; c. Identify cost of services, supplies and parts for fleet (exclude paper and staples); d. Identify current equipment output and Total Cost of Ownership including phone line charges for fax functionality, toner purchases, time and material calls, service agreements; e. Identifying user-to-device ratio with right device, right location and right functions; f. Preliminary estimated cost savings and efficiencies; g. Employee productivity improvements; h. Environment impact analysis; i. Documented security assessment;