Common use of Inspections and Monitoring Clause in Contracts

Inspections and Monitoring. 1. During normal business hours, all of the GRANTEE’s records relating to this Agreement shall be made available for examination by the City Council, any Committee of the City Council, the CITY and/or their representatives. 2. The GRANTEE will permit the CITY to audit, examine, and make excerpts and transcripts from such books and records, and to make audits of all payment requests, invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this Agreement. The GRANTEE shall maintain such data and records in an accessible location and condition for a period of not less than six (6) years after final payment under this Grant or until after final audit has been resolved, whichever is later. The CITY acknowledges that the documents and records presented for inspection may be the GRANTEE’s confidential information. 3. The books, records, and documents shall be subject at all reasonable times to inspection, review, or audit by the CITY, or any duly authorized agent or representative of the CITY. The CITY acknowledges that the documents and records presented for inspection may be the GRANTEE's confidential information and will adhere to the CITY’s policy regarding the handling of and access to such information, if provided to the CITY by the GRANTEE. 4. The GRANTEE shall monitor the performance of all activities undertaken pursuant to this Agreement to assure that time schedules are being met, projected outcomes are being accomplished and other performance goals, as defined in the approved Grant Proposal, attached hereto and made a part hereof which is part of this Agreement, are being achieved. 5. The GRANTEE shall inform the DCS Director, in writing, of all conditions that may negatively affect or are negatively affecting program objectives or performance as soon as they are known. These conditions include but are not limited to circumstances and problems that prevent the meeting of time schedules and goals or preclude the attainment of projected outcomes within established time periods. The disclosure shall be accompanied by a statement of the action taken or contemplated by the GRANTEE to correct the problems and the time frame within which corrective action will be taken. 6. The CITY may, at any reasonable time, make site visits to: A. Review program accomplishments and management and financial control systems; or B. Provide technical assistance. 7. On a monthly basis until the final report for this CITY funded activity is accepted by the DCS Director, the DCS Director will make a determination as to whether the GRANTEE (a) has complied with the terms of this Agreement; and (b) has the continuing capacity to complete the CITY funded activities in a timely manner. The DCS Director may withhold payments to the GRANTEE if the DCS Director determines the GRANTEE has not complied with the terms and conditions of this Agreement or the GRANTEE does not have the capacity to complete the Grant Activity in a timely manner. 8. The DCS Director may, at any time, require that the GRANTEE provide such other information as is deemed necessary by the DCS Director to enable it to fully monitor this Agreement.

Inspections and Monitoring. 1. During normal business hours, all of the GRANTEE’s records relating to this Agreement shall be made available for examination by the City Council, any Committee of the City Council, the CITY and/or their representatives. 2. The GRANTEE will permit the CITY to audit, examine, and make excerpts and transcripts from such books and records, and to make audits of all payment requests, invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this Agreement. The GRANTEE shall maintain such data and records in an accessible location and condition for a period of not less than six (6) years after final payment under this Grant or until after final audit has been resolved, whichever is later. The CITY acknowledges that the documents and records presented for inspection may be the GRANTEE’s confidential information. 3. The books, records, and documents shall be subject at all reasonable times to inspection, review, or audit by the CITY, or any duly authorized agent or representative of the CITY. The CITY acknowledges that the documents and records presented for inspection may be the GRANTEE's confidential information and will adhere to the CITY’s policy regarding the handling of and access to such information, if provided to the CITY by the GRANTEE. 4. The GRANTEE shall monitor the performance of all activities undertaken pursuant to this Agreement to assure that time schedules are being met, projected outcomes are being accomplished and other performance goals, as defined in the approved Grant Proposal, attached hereto and made a part hereof which is part of this the Agreement, are being achieved. 5. The GRANTEE shall inform the DCS Director, in writing, of all conditions that may negatively affect or are negatively affecting program objectives or performance as soon as they are known. These conditions include but are not limited to circumstances and problems that prevent the meeting of time schedules and goals or preclude the attainment of projected outcomes within established time periods. The disclosure shall be accompanied by a statement of the action taken or contemplated by the GRANTEE to correct the problems and the time frame within which corrective action will be taken. 6. The CITY may, at any reasonable time, make site visits to: A. Review program accomplishments and management and financial control systems; or B. Provide technical assistance. 7. On a monthly basis until the final report for this CITY funded activity is accepted by the DCS Director, the DCS Director will make a determination as to whether the GRANTEE (a) has complied with the terms of this Agreement; and (b) has the continuing capacity to complete the CITY funded activities in a timely manner. The DCS Director may withhold payments to the GRANTEE if the DCS Director determines the GRANTEE has not complied with the terms and conditions of this Agreement or the GRANTEE does not have the capacity to complete the Grant Activity in a timely manner. 8. The DCS Director may, at any time, require that the GRANTEE provide such other information as is deemed necessary by the DCS Director to enable it to fully monitor this Agreement.

Inspections and Monitoring. 1. During normal business hours, all of the GRANTEE’s records relating to this Agreement shall be made available for examination by the City Council, any Committee of the City Council, the CITY and/or their representatives. 2. The GRANTEE will permit the CITY to audit, examine, and make excerpts and transcripts from such books and records, and to make audits of all payment requests, invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this Agreement. The GRANTEE shall maintain such data and records in an accessible location and condition for a period of not less than six three (63) years after final payment under this Grant or until after final audit has been resolved, whichever is later. The CITY acknowledges that the documents and records presented for inspection may be the GRANTEE’s confidential information. 3. The books, records, and documents shall be subject at all reasonable times to inspection, review, or audit by the CITY, or any duly authorized agent or representative of the CITY. The CITY acknowledges that the documents and records presented for inspection may be the GRANTEE's confidential information and will adhere to the CITY’s policy regarding the handling of and access to such information, if provided to the CITY by the GRANTEE. 4. The GRANTEE shall monitor the performance of all activities undertaken pursuant to this Agreement to assure that time schedules are being met, projected outcomes are being accomplished and other performance goals, as defined in the approved Grant Proposal, attached hereto and made a part hereof which is part of this Agreement, are being achieved. 5. The GRANTEE shall inform the DCS Director, in writing, of all conditions that may negatively affect or are negatively affecting program objectives or performance as soon as they are known. These conditions include but are not limited to circumstances and problems that prevent the meeting of time schedules and goals or preclude the attainment of projected outcomes within established time periods. The disclosure shall be accompanied by a statement of the action taken or contemplated by the GRANTEE to correct the problems and the time frame within which corrective action will be taken. 6. The CITY may, at any reasonable time, make site visits to: A. Review program accomplishments and management and financial control systems; or B. Provide technical assistance. 7. On a monthly basis until the final report for this CITY funded activity is accepted by the DCS Director, the DCS Director will make a determination as to whether the GRANTEE (a) has complied with the terms of this Agreement; and (b) has the continuing capacity to complete the CITY funded activities in a timely manner. The DCS Director may withhold payments to the GRANTEE if the DCS Director determines the GRANTEE has not complied with the terms and conditions of this Agreement or the GRANTEE does not have the capacity to complete the Grant Activity in a timely manner. 8. The DCS Director may, at any time, require that the GRANTEE provide such other information as is deemed necessary by the DCS Director to enable it to fully monitor this Agreement.