Common use of Invoice Processing Clause in Contracts

Invoice Processing. The City will not accept inaccurate, illegible, or incomplete invoices (requests for payments). Invoices shall be hard copy, with original signature. Electronic or facsimile signatures are not acceptable on the invoice. 7.3.1.1 The City distributes payments on every other Friday, beginning on X/XX/XX, unless holidays dictate otherwise. Invoices must be processed to the Finance Department not later than 4:30 P.M. three days prior to the distribution day. The Public Works Department requires three workdays to process a correct, accurate, and otherwise acceptable invoice. 7.3.1.2 The City’s Project Engineer must receive an acceptable, correct invoice with required supporting documentation not later than close of business on the Wednesday, nine calendar days prior to the expected check distribution day. 7.3.1.3 For projects longer than 60 calendar days duration, each request for payment shall be accompanied by a progress schedule, effective through the invoice period. The City shall not release a payment until the contractor provides an acceptable, accurate, and updated project schedule.