Common use of Invoices and Billing Clause in Contracts

Invoices and Billing. 23.1 Individual Purchasers may agree particular billing and payment arrangements which must be stated on the IPA where different from the process detailed in this Clause 23. Such alternative arrangements shall be no more onerous than the process contained herein. 23.2 The Purchaser’s address to which invoices will be sent, and any additional information required for invoicing purposes, will be stated in the IPA. 23.3 Invoices should be submitted in arrears for each calendar month no sooner than the first Day of the next calendar month. 23.3.1 Where Providers have agreed previously with Purchasers as to the timing and phasing of payment which diverge from the requirements of this Clause 23, they may continue with these where they have been agreed as part of the tender process with a view to phased transition to procedures in accordance with Clause 23.1 above. 23.4 Valid invoices submitted by the Provider must contain, unless otherwise set out in the IPA, in respect of each Child or Young Person for whom the Purchaser is liable to make any payment: i) The Child or Young Person’s identifying number (all invoices) ii) Date of commencement of the Placement (on the initial invoice only); iii) Duration and type of any Additional Services and Extras and the applicable Supplementary Fee; iv) Dates of any hospitalisation or other Absence over 7 Days during the period of the invoice; v) If the Placement has been terminated during the period of the invoice(s) the date of such termination; vi) The period of charge for the Placement and any Supplementary Fees if the period of charge is different; vii) The total Fee due for the period of the invoice for each Child or Young Person including a breakdown of the Fee into the Agreed Fee and Supplementary Fees. 23.5 Payment by the Purchaser will not imply acceptance by the Purchaser that the Placement has been satisfactorily performed. 23.6 The Purchaser will make payment of any valid, undisputed invoices no later than thirty (30) Days after receipt. 23.7 Should the Provider submit an invoice to the Purchaser which is apparently inaccurate or not in accordance with this Clause 23, the Purchaser may dispute the invoice by giving Notice to the Provider stating the reason for the dispute. The Purchaser may make part payment for any undisputed part of the invoice, but shall not be required to make any payment until a valid, undisputed invoice is received. 23.8 Should the Provider become aware that any invoice is not accurate; the Provider shall correct the invoice by: i) Withdrawing the invoice and re-submitting an valid invoice if practical; ii) Providing a balancing entry on the next invoice; or iii) Providing a refund and credit note where no further invoices are anticipated. 23.9 The Fees are exclusive of Value Added Tax (VAT) and the amount of any VAT must be shown separately on each invoice. The Purchaser will pay VAT on that part of the Fee for which the Purchaser has a liability.

Invoices and Billing. 23.1 Individual Purchasers may agree particular billing and payment arrangements which must be stated on the IPA where different from the process detailed in this Clause 23. Such alternative arrangements shall be no more onerous than the process contained herein. 23.2 The Purchaser’s address to which invoices will be sent, and any additional information required for invoicing purposes, will be stated in the IPA. 23.3 Invoices should be submitted in arrears for each calendar month no sooner than the first Day of the next calendar month. 23.3.1 Where Providers have agreed previously with Purchasers as to the timing and phasing of payment which diverge from the requirements of this Clause 23, they may continue with these where they have been agreed as part of the tender process with a view to phased transition to procedures in accordance with Clause 23.1 23.3 above. 23.4 Valid invoices submitted by the Provider must contain, unless otherwise set out in the IPA, in respect of each Child or Young Person for whom the Purchaser is liable to make any payment: i) The Child or Young Person’s identifying number (all invoices) ii) Date of commencement of the Placement Individual Service (on the initial invoice only); iii) Duration and type of any Additional Services and Extras and the applicable Supplementary Fee; iv) Dates of any hospitalisation or other Absence over 7 Days during the period of the invoice; v) If the Placement Individual Service provision has been terminated during the period of the invoice(s) the date of such termination; vi) The period of charge for the Placement or Placements made as part of the Individual Service or Placement and any Supplementary Fees if the period of charge is different; vii) The total Fee due for the period of the invoice for each Child or Young Person including a breakdown of the Fee into the Agreed Fee and Supplementary Fees. 23.5 Payment by the Purchaser will not imply acceptance by the Purchaser that the Individual Service or Placement has been satisfactorily performed. 23.6 The Purchaser will make payment of any valid, undisputed invoices no later than thirty (30) Days after receipt. 23.7 Should the Provider submit an invoice to the Purchaser which is apparently inaccurate or not in accordance with this Clause 23, the Purchaser may dispute the invoice by giving Notice to the Provider stating the reason for the dispute. The Purchaser may make part payment for any undisputed part of the invoice, but shall not be required to make any payment until a valid, undisputed invoice is received. 23.8 Should the Provider become aware that any invoice is not accurate; the Provider shall correct the invoice by: i) Withdrawing the invoice and re-submitting an valid invoice if practical; ii) Providing a balancing entry on the next invoice; or iii) Providing a refund and credit note where no further invoices are anticipated. 23.9 The Fees are exclusive of Value Added Tax (VAT) and the amount of any VAT must be shown separately on each invoice. The Purchaser will pay VAT on that part of the Fee for which the Purchaser has a liability.