Common use of Invoices; Payment Clause in Contracts

Invoices; Payment. Invoices for each Order must show the Order Number, Item Description, Quantity, Price and should itemize applicable State, and/or local taxes separately. SELLER shall include all applicable taxes in their original quote. No additional taxes or costs shall be allowed if added to invoice. If not so itemized, price will be deemed to include all such taxes and the price will not be changed as a result of SELLER’s failure to include therein any such applicable tax. Any verbiage deviating from or non-compliant with agreed upon T&Cs may result in rejected invoice. PROS V awards are exempt from Federal taxes pursuant to FAR 52.229-6. Invoices for payment shall be supported by such documents in such form as BUYER may reasonably require and shall bear such certifications as may be required by this agreement and as may be expressly stated on any Order. SELLER agrees to provide any other requested/required documentation by BUYER, at any time at no additional cost, to facilitate acceptance of asset and to ensure reliability, capability and compliance with any applicable US Government/US Air Force requirements. All payments are contingent upon acceptance by BUYER of the goods or materials supplied or the work performed hereunder and compliance with any requests for documentation. Invoices shall be due and payable within Forty-Five (45) days after BUYER’s receipt of complete SELLER’s Invoice Package (V.I.P.), so long as work or services performed conforms to the Subcontract. Payment terms start when PROS V Finance office receives all required and correct documents. All payments are subject to adjustment for shortage, penalties/administrative fees or rejection. Invoices received with anything other than requested/required information/documentation are subject to being held pending review and resubmission and/or rejected. V.I.P. shall consist of correct invoice, CoC, Proof of Shipment and completed DD-1348-1A (boxes 17-21). FMS and Purchase Order numbers, warranty period must be shown on all required/requested documentation.

Invoices; Payment. Invoices for each Order must show the Order Number, Item Description, Quantity, Price Price, and should itemize applicable State, and/or local taxes separately. SELLER shall include all applicable taxes in their original quote. No additional taxes or costs shall be allowed if added to invoice. If not so itemized, price will be deemed to include all such taxes and the price will not be changed as a result of SELLER’s failure to include therein any such applicable tax. Any verbiage deviating from or non-compliant with agreed upon T&Cs may result in rejected invoice. PROS V awards are exempt from Federal taxes pursuant to FAR 52.229-6. Invoices for payment shall be supported by such documents in such form as BUYER may reasonably require and shall bear such certifications as may be required by this agreement and as may be expressly stated on any Order. SELLER agrees to provide any other requested/required documentation by BUYER, at any time at no additional cost, to facilitate acceptance of asset and to ensure reliability, capability and compliance with any applicable US Government/US Air Force requirements. All payments are contingent upon acceptance by BUYER of the goods or materials supplied or the work performed hereunder and compliance with any requests for documentation. Invoices shall be due and payable within Forty-Five (45) days after BUYER’s receipt of complete SELLER’s Invoice Package (V.I.P.), so long as work or services performed conforms to the Subcontract. Payment terms start when PROS V Finance office receives all required and correct documents. All payments are subject to adjustment for shortage, penalties/administrative fees or rejection. Invoices received with anything other than requested/required information/documentation are subject to being held pending review and resubmission and/or rejected. V.I.P. shall consist of correct invoice, CoC, Proof of Shipment and completed DD-1348-1A (boxes 17-21). FMS and Purchase Order numbers, warranty period must be shown on all required/requested documentation.

Invoices; Payment. Invoices a. The Contractor shall submit separate invoices after each delivery or as specified in the Agreement. If partial shipments or deliveries are authorized by the District, a separate invoice must be sent for each Order shipment or delivery made. b. Invoices must show include a unique invoice number, the Order Numberpurchase order number, Item Description, Quantity, Price and should itemize applicable State, and/or local taxes separately. SELLER shall include all applicable taxes in their original quote. No additional taxes or costs shall be allowed if added to invoice. If not so itemized, price will be deemed to include all such taxes and the price will not be changed as a result of SELLERDistrict requestor’s failure to include therein any such applicable tax. Any verbiage deviating from or non-compliant with agreed upon T&Cs may result in rejected invoice. PROS V awards are exempt from Federal taxes pursuant to FAR 52.229-6. Invoices for payment shall be supported by such documents in such form as BUYER may reasonably require and shall bear such certifications as may be required by this agreement and as may be expressly stated on any Order. SELLER agrees to provide any other requested/required documentation by BUYER, at any time at no additional cost, to facilitate acceptance of asset and to ensure reliability, capability and compliance with any applicable US Government/US Air Force requirements. All payments are contingent upon acceptance by BUYER of the goods or materials supplied or the work performed hereunder and compliance with any requests for documentationname. Invoices shall be due itemized and payable transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight waybill, when applicable, shall be attached to the invoice. The Contractor’s name and, if applicable, the tax identification number on the invoice must exactly match the information in the Contractor’s registration with the District. Unless otherwise instructed in writing, the District may rely on the remittance address specified on the Contractor’s invoice. Contractor shall not include Federal Excise, State or Local Sales Tax. A copy of the District’s Tax Exemption Certificate is available upon request. c. All invoices meeting the requirements stated herein received by the District will be paid within Forty-Five thirty (4530) calendar days of the District’s acceptance of the deliverables or of the invoice, whichever is later. If payment is not timely made, interest shall accrue on the unpaid balance at the lesser of the rate specified in Texas Government Code Section 2251.025 or the maximum lawful rate; except, if payment is not timely made for a reason for which the District may withhold payment hereunder, interest shall not accrue until ten (10) calendar days after BUYER’s receipt the grounds for withholding payment have been resolved. d. Reimbursement of complete SELLER’s Invoice Package any and all expenses permitted in the Agreement is dependent upon the submission of copies of detailed receipts for said reimbursement. The District will cover only the fees and expenses specifically noted in the Agreement. Reimbursement rates for travel, car rental, and lodging expenses (V.I.P.)if noted in the Agreement) will not exceed state comptroller guidelines (▇▇▇▇▇://▇▇▇.▇▇▇.▇▇▇▇▇.▇▇.▇▇/fm/travel/travelrates.php) for travel, so long unless pre-approved by the District. The District does not reimburse for use of toll roads. The District will not reimburse for tips when reimbursing with federal grant funds. e. If partial shipments or deliveries are authorized by the District, the Contractor will be paid for the partial shipment or delivery, as work stated above, provided that the invoice matches the shipment or services performed conforms delivery. f. The District may withhold or set off the entire payment or part of any payment otherwise due the Contractor to such extent as may be necessary on account of: i. delivery of defective or non-conforming deliverables by the Contractor; ii. third party claims, which are not covered by the insurance which the Contractor is required to provide, are filed or reasonable evidence indicating probable filing of such claims; iii. failure of the Contractor to pay subcontractors, or for labor, materials or equipment; iv. damage to the Subcontractproperty of the District or the District’s agents, employees or contractors, which is not covered by insurance required to be provided by the Contractor; v. reasonable evidence that the Contractor’s obligations will not be completed within the time specified in the Agreement, and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay; vi. Payment terms start when PROS V Finance office receives failure of the Contractor to submit proper invoices with all required attachments and correct documentssupporting documentation; or vii. All failure of the Contractor to comply with any material provision of the Agreement. g. Payment will be made by check unless the Parties mutually agree to payment by credit card or electronic transfer of funds. The Contractor agrees that there shall be no additional charges, surcharges, or penalties to the District for payments are subject made by credit card or electronic funds transfer. h. The making and acceptance of final payment will constitute a waiver of all claims by the District against the Contractor, except claims (1) which have been previously asserted in writing and not yet settled, (2) arising from defective work appearing after final inspection, (3) arising from failure of the Contractor to adjustment for shortagecomply with the Agreement or the terms of any warranty specified herein, penalties/administrative fees (4) arising from the Contractor’s continuing obligations under the Agreement, including but not limited to indemnity and warranty obligations, or rejection. Invoices received with anything (5) arising under the District’s right to audit; and a waiver of all claims by the Contractor against the District other than requested/required information/documentation are subject to being held pending review those previously asserted in writing and resubmission and/or rejected. V.I.P. shall consist of correct invoice, CoC, Proof of Shipment and completed DD-1348-1A (boxes 17-21). FMS and Purchase Order numbers, warranty period must be shown on all required/requested documentationnot yet settled.

Invoices; Payment. Invoices for each Order must show the Order Number, Item Description, Quantity, Price and Price, and should itemize applicable State, and/or local taxes separately. SELLER Seller shall include all applicable taxes in their original quote. No additional taxes or costs shall be allowed if added to invoice. If not so itemized, price will be deemed to include all such taxes and the price will not be changed as a result of SELLER’s failure to include therein any such applicable tax. Any verbiage verbage deviating from or non-compliant with agreed upon T&Cs may result in rejected invoice. PROS V IV awards are exempt from Federal taxes pursuant to FAR 52.229-6. Invoices for payment shall be supported by such documents in such form as BUYER may reasonably require and shall bear such certifications as may be required by this agreement and as may be expressly stated on any Order. SELLER agrees to provide any other requested/required documentation by BUYERExcept as otherwise provided on the face of the Order, at any time at no additional cost, to facilitate acceptance of asset and to ensure reliability, capability and compliance with any applicable US Government/US Air Force requirements. All all payments are contingent upon acceptance by BUYER of the goods or materials supplied or the work performed hereunder and compliance with any requests for documentationhereunder. Invoices shall be due and payable within Forty-Five (45) days after BUYER▇▇▇▇▇’s receipt of complete SELLER’s proper Vendor Invoice Package (V.I.P.), so long as work or services performed conforms to the Subcontract. Payment terms start when PROS V Finance office receives all required and correct documents. All payments are subject to adjustment for shortage, penalties/administrative fees penalties or rejection. Invoices received with anything other than requested/required information/documentation documentation, are subject to being held pending review and resubmission and/or rejectedreview. V.I.P. shall consist of correct invoice, CoC, Proof of Shipment and completed DD-1348-1A DD-1348 (boxes 17-21). FMS and FMS, Purchase Order numbers, warranty period numbers and Authorization Tracking Number must be shown on all required/requested documentation.