Invoicing and Payments II.4.1 Pre-financing:
Fees, Invoicing and Payment 3.1.1. The fees in the applicable Purchase Document(s) represent the fees for the designated term of the license for Software and/or associated Services purchased by the Customer. 3.1.2. insightsoftware will invoice Customer for fees due under an applicable Purchase Document. Unless otherwise set forth in the Purchase Document, Customer shall pay all invoices in full within thirty (30) days of the invoice date. 3.1.3. Notwithstanding any provision to the contrary, any and all payments required to be made hereunder shall be timely made, and no payments to insightsoftware will be withheld, delayed, reduced or refunded if insightsoftware’s inability to meet any schedule or delivery requirements is caused by Customer’s failure to provide certain of its Equipment, facilities, computer resources, software programs, project management activities, personnel, business information, and other support as may be reasonably required to perform any of insightsoftware’s obligations hereunder (the “Customer Delays”). If additional work is required as a result of Customer Delays, such additional work will be billed at insightsoftware’s then-current time and material rates. 3.1.4. Unless otherwise set forth in the Order Form, during the Term, insightsoftware reserves the right to modify the fees annually by providing Customer at least sixty (60) days written notice and will provide the then-current pricing for the upcoming annual period, as applicable.
INVOICING REQUIREMENTS A. Upon acceptance of work by the Service Coordinator, the Contractor shall submit the invoice (and supporting documents where applicable) to the appropriate County department per the issued Delivery Order within thirty (30) calendar days of the acceptance. At minimum, all invoice shall contain the following information: • Correct Delivery Order number • Description of work performed to include the manufacturer name, original make and model number(s) of parts and equipment installed. • Start and ending date of the work • Location of the work • Total labor categorized per the Bid Response Form and rounded to the nearest (30) minutes • Itemized list of materials used according to the original manufacturer’s part name and part number. ▪ Unit price and quantity shall be provided on the invoice for each part • Applicable sales tax for materials purchased should be listed separately • Markdown/mark-ups for material shall be listed as a line item on the invoice. • Approved shipping charges shall be listed separately • Permit and special equipment rental cost for reimbursement (if applicable) • Invoice total B. Proof of purchase for all reimbursable expense must be submitted with the invoice showing the actual cost for all reimbursable expenses by the County, including but not limited to, parts, shipping, sales tax, permits, specialty equipment rentals, etc. The Contractor shall provide a separate service ticket for each work day as verification of actual labor spent on the project daily. C. The Contractor shall not combine charges for multiple Delivery Orders on the same invoice. Each Delivery Order must be invoiced separately. D. The County will review invoices for the required information. The County will have the authority to reject invoices based on improper invoice format and lack of supporting documents. E. The Contractor shall not invoice the County for any work not accepted by the County. Should the County received such invoices, they will be rejected. F. Unless otherwise authorized by the corresponding department in writing, delivery of invoices and back-up documentation via e-mail and/or fax is not allowed under this contract. All invoices shall be mailed or hand delivered to the appropriate Department as referenced as the “Invoice To:” location and on the Delivery Order. G. The Contractor shall submit monthly statements of unpaid invoices to each department ordering services under this contract. The Contractor shall not combine statements for different Departments utilizing this contract. • Statement date • Invoice numbers • Invoice dates • Invoice total or unpaid balance if different from invoice total • Delivery order number corresponding to each invoice listed • Balance carry forward • Cumulative outstanding balance Statements shall be sent to the corresponding Department’s, fiscal department, and the Contract Administrator by the 15th day of each month for service performed in the prior month and upon request by the County.
Invoicing and Payment All work performed by the Contractor must be approved in advance by the State. Once work has been completed, delivered and accepted by the State, invoicing can occur. The State’s payment terms are net 30 days. SOW-RFP PROJECT NAME: PRICE PROPOSAL: $ _ COMPLETION DATE: ACKNOWLEDGEMENT OF ADDENDUMS (IF APPLICABLE) 1.
Invoicing and Payment Terms [Upon written acceptance by Mercy Corps of each Services deliverable] [Upon completion of the Contract] Contractor will submit an Invoice in accordance with pricing as specified in the Contract. Mercy Corps will make payment to Contractor for all sums not in dispute within 30 days of receipt of Contractor’s invoice(s) (the “Payment Terms”).