Common use of Joint Planning and Evaluation Process Clause in Contracts

Joint Planning and Evaluation Process. ‌ IDEM and USEPA R5 both agree that it is important to clearly articulate how all the components of the performance partnership are evaluated. In order to evaluate this agreement and complete the previous one, both agencies will participate in a joint planning and evaluation process. The process timeline is as follows: Actions Deadlines 2009-2011 EnPPA Begins July 1, 2009 Final Environmental Conditions Report (2007-2009 EnPPA) Sept. 30, 2009 USEPA Evaluation of State’s Final Report (2007-2009 EnPPA) Dec. 2009 Joint Assessment Process June 2010 Joint Assessment Process Conditions Report Sept. 30, 2010 USEPA R5’s Evaluation of Report Dec. 2010 Senior Management Planning Meeting (2011-2013 EnPPA) April 2011 IDEM/USEPA Program-to-Program Meetings (2011-2013 EnPPA) April/May 2011 Workplan Negotiation (2011-2013 EnPPA) April 2011 Workplan Finalized (2011-2013 EnPPA) May 2011 Draft EnPPA Finalized (2011-2013 EnPPA) June 2011 2011-2013 EnPPA Begins July 1, 2011 2009-2011 EnPPA Final Environmental Conditions Report Sept. 30, 2011 The joint assessment process for this agreement will: • Provide general discussion, measurements of outcomes and analyze the environmental and programmatic results of each element; • Identify emerging issues, environmental trends and strategies for improvement; • Provide flexibility in both form and substance, as warranted by program performance; • Seek to eliminate duplicative or unnecessary efforts and reporting; • Respond with appropriate solutions, including redirecting goals and resources; • Encourage IDEM to find innovative program implementation alternatives, as long as the desired result is able to be measured and achieved. The success of each outcome of this agreement relies on clear, constructive communication and the commitment of IDEM and USEPA R5 to work together to implement IDEM’s Plan-Do- Check-Improve model, to solve problems and improve the programs. If any differences exist on specific issues or problems, IDEM and USEPA R5 should move quickly to resolve them at the staff level or elevate the issue through the dispute resolution process in order to gain resolution.

Joint Planning and Evaluation Process. ‌ IDEM Ohio EPA and USEPA R5 both agree that it is important to clearly articulate how all the components of the performance partnership are evaluated. In order to evaluate this agreement and complete the previous oneagreement, both agencies will participate in a joint planning and evaluation process. The process timeline is as follows: Actions Deadlines 2009-2011 EnPPA Begins July 1, 2009 Final Environmental Conditions Report (2007-2009 EnPPA) Sept. 30, 2009 USEPA Evaluation of State’s Final Report (2007-2009 EnPPA) Dec. 2009 Joint Assessment Process June 2010 Joint Assessment Process Conditions Report Sept. 30, 2010 USEPA R5’s Evaluation of Report Dec. 2010 Senior Management Planning Meeting (20112013-2015 PPA) June 2013 EnPPA) April 2011 IDEMOhio EPA/USEPA Program-to-Program Meetings (20112013-2015 PPA) August 2013 EnPPAWorkplan Negotiation (2013-2015 PPA) August 2013 Draft PPA Finalized (2013-2015 PPA) September 2013 2013-2015 PPA Begins October 1, 2013 Joint Assessment Process Meeting July 2014 Joint Assessment Process Conditions Report December 30, 2014 USEPA R5’s Evaluation of Report February 2015 2013-2015 PPA Final Environmental Conditions Report December 2015 Senior Management Planning Meeting (2015-2017 PPA) April 2015 Ohio EPA/USEPA Program-to-Program Meetings (2015-2017 PPA) April/May 2011 2015 Workplan Negotiation (20112015-2013 EnPPA2017 PPA) April 2011 Workplan 2015 Draft PPA Finalized (20112015-2013 EnPPA) May 2011 Draft EnPPA Finalized (2011-2013 EnPPA2017 PPA) June 2011 20112015 2015-2013 EnPPA 2017 PPA Begins July October 1, 2011 20092015 Joint Assessment Process Meeting July 2016 Joint Assessment Process Conditions Report December 30, 2016 USEPA R5’s Evaluation of Report February 2017 2013-2011 EnPPA 2015 PPA Final Environmental Conditions Report Sept. 30, 2011 December 2017 The joint assessment process for this agreement will: • Allow for a check in at the mid-term Joint Assessment Process Meeting to determine if revisions or additions to the document are necessary to reflect changes in Ohio EPA and USEPA needs; • Provide general discussion, measurements of outcomes and analyze the environmental and programmatic results of each element; • Identify emerging issues, environmental trends and strategies for improvement; • Provide flexibility in both form and substance, as warranted by program performance; • Seek to eliminate duplicative or unnecessary efforts and reporting; • Respond with appropriate solutions, including redirecting goals and resources; • Encourage IDEM Ohio EPA to find innovative program implementation alternatives, as long as the desired result is able to be measured and achieved. The success of each outcome of this agreement relies on clear, constructive communication and the commitment of IDEM Ohio EPA and USEPA R5 to work together to implement IDEMOhio EPA’s Plan-Do- CheckDo-Check- Improve model (now Quality Services through Partnership model), to solve problems and improve the programs. If any differences exist on specific issues or problems, IDEM Ohio EPA and USEPA R5 should move quickly to resolve them at the staff level or elevate the issue through the dispute resolution process in order to gain resolution.