Common use of Maintenance and Audit of Records Clause in Contracts

Maintenance and Audit of Records. ‌ 8.01 The Contractor shall maintain full and complete Records reflecting all of its operations related to this Contract. The Records shall be kept in accordance with generally accepted accounting prin- ciples and maintained for a minimum of three (3) years after the Contract completion date. 8.02 The City and any government-grantor agency providing funding under this Contract shall have the right at any time without notice to examine and audit all Records and other supporting data of the Contractor as the City or any agency deems necessary. a) The Contractor shall make all Records available for examination during normal business hours at its Detroit offices, if any, or alternatively at its facility nearest Detroit. The City and any government-grantor agency providing funds for the Contract shall have this right of in- spection. The Contractor shall provide copies of all Records to the City or to any such gov- ernment-grantor agency upon request. b) If in the course of such inspection the representative of the City or of another government- grantor agency should note any deficiencies in the performance of the Contractor's agreed upon performance or record-keeping practices, such deficiencies will be reported to the Con- tractor in writing. The Contractor agrees to promptly remedy and correct any such reported deficiencies within ten (10) days of notification. c) Any costs disallowed as a result of an audit of the Records shall be repaid to the City by the Contractor within thirty (30) days of notification or may be set off by the City against any funds due and owing the Contractor, provided, however, that the Contractor shall remain lia- ble for any disallowed costs exceeding the amount of the setoff. d) Each party shall pay its own audit costs. However, if the dollar amount of the total disal- lowed costs, if any, exceeds three percent (3%) of the dollar amount of this Contract, the Contractor shall pay the City's audit costs. e) Nothing contained in this Contract shall be construed or permitted to operate as any re- striction upon the powers granted to the Auditor General by the City Charter, including but not limited to the powers to audit all accounts chargeable against the City and to settle disput- ed claims. 8.03 The Contractor agrees to include the covenants contained in Sections 8.01 and 8.02 in any con- tract it has with any Subcontractor, consultant or agent whose services will be charged directly or indirectly to the City for Services performed pursuant to this Contract.

Maintenance and Audit of Records. ‌ 8.01 The Contractor shall maintain full and complete Records reflecting all of its operations related to this Contract. The Records shall be kept in accordance with generally accepted accounting prin- ciples principles and maintained for a minimum of three (3) years after the Contract completion date. 8.02 The City GLWA and any government-grantor agency providing funding under this Contract shall have the right at any time without notice to examine and audit all Records and other supporting data of the Contractor as the City GLWA or any agency deems necessary. (a) The Contractor shall make all Records available for examination during normal business hours at its Detroit offices, if any, or alternatively at its facility nearest Detroit. The City GLWA and any government-grantor agency providing funds for the Contract shall have this right of in- spectioninspection. The Contractor shall provide copies of all Records to the City GLWA or to any such gov- ernmentgovernment-grantor agency upon request. (b) If in the course of such inspection the representative of the City GLWA or of another government- government-grantor agency should note any deficiencies in the performance of the Contractor's agreed upon performance or record-keeping practices, such deficiencies will be reported to the Con- tractor Contractor in writing. The Contractor agrees to promptly remedy and correct any such reported deficiencies within ten (10) days of notification. (c) Any costs disallowed as a result of an audit of the Records shall be repaid to the City GLWA by the Contractor within thirty (30) days of notification or may be set off by the City GLWA against any funds due and owing the Contractor, provided, however, that the Contractor shall remain lia- ble liable for any disallowed costs exceeding the amount of the setoff. (d) Each party shall pay its own audit costs. However, if the dollar amount of the total disal- lowed disallowed costs, if any, exceeds three percent (3%) of the dollar amount of this Contract, the Contractor shall pay the CityGLWA's audit costs. e) Nothing contained in this Contract shall be construed or permitted to operate as any re- striction upon the powers granted to the Auditor General by the City Charter, including but not limited to the powers to audit all accounts chargeable against the City and to settle disput- ed claims. 8.03 The Contractor agrees to include the covenants contained in Sections 8.01 and 8.02 in any con- tract contract it has with any Subcontractorsubcontractor, consultant or agent whose services will be charged directly or indirectly to the City GLWA for Services performed pursuant to this Contract.

Maintenance and Audit of Records. ‌ 8.01 The 9.01 Contractor shall maintain full and complete Records reflecting all of its operations related to this Contract. The Records shall be kept subject to inspection, review, and audit by the City and any government- grantor agency. Such Records shall be maintained in accordance with generally accepted accounting prin- ciples and internal controls, and all federal, state, and local accounting principles and governmental accounting and financial reporting standards. All Records must be maintained for a minimum of three no less than five (35) years after the Contract completion datetermination of this Contract. 8.02 9.02 The City and any government-grantor agency providing funding under this Contract shall have the right at any time without with 10 days’ notice to examine and audit all Records and other supporting data of the Contractor as the City or any agency deems necessary. (a) The Contractor shall make all Records available for examination during normal business hours at its Detroit offices, if any, or alternatively at its facility nearest Detroit. The City and any government-grantor agency providing funds for the Contract shall have this right of in- spectioninspection. The Contractor shall provide copies of all Records to the City or to any such gov- ernmentgovernment-grantor agency upon request. (b) If in the course of such inspection the representative of the City or of another government- grantor agency should note any deficiencies in the performance of the Contractor's agreed upon performance or record-keeping practices, such deficiencies will be reported to the Con- tractor Contractor in writing. The Contractor agrees to promptly remedy and correct any such reported deficiencies within ten (10) days of notification. (c) Any costs disallowed as a result of an audit of the Records shall be repaid to the City by the Contractor within thirty (30) days of notification or may be set off by the City against any funds due and owing the Contractor, provided, however, that the Contractor shall remain lia- ble liable DocuSign Envelope ID: 33F2ED73-2BAD-4A8C-9089-FFC4D7D85C59 for any disallowed costs exceeding the amount of the setoff. (d) Each party shall pay its own audit costs. However, if the dollar amount of the total disal- lowed disallowed costs, if any, exceeds three percent (3%) of the dollar amount of this Contract, the Contractor shall pay the City's audit costs. (e) Nothing contained in this Contract shall be construed or permitted to operate as any re- striction restriction upon the powers granted to the Auditor General by the City Charter, including but not limited to the powers to audit all accounts chargeable against the City and to settle disput- ed disputed claims. 8.03 9.03 The Contractor agrees to include the covenants contained in Sections 8.01 9.01 and 8.02 9.02 in any con- tract contract it has with any Subcontractor, consultant or agent whose services who will be charged directly or indirectly to the City for Services performed pursuant anything related to this Contractthe Subscription Service.

Maintenance and Audit of Records. ‌ 8.01 The Contractor shall maintain full and complete Records reflecting all of its operations related to this Contract. The Records shall be kept in accordance with generally accepted accounting prin- ciples principles and maintained for a minimum of three (3) years after the Contract completion date. 8.02 The City and any government-grantor agency providing funding under this Contract shall have the right at any time without with 10 days’ notice to examine and audit all Records and other supporting data of the Contractor as the City or any agency deems necessary. (a) The Contractor shall make all Records available for examination during normal business hours at its Detroit offices, if any, or alternatively at its facility nearest Detroit. The City and any government-grantor agency providing funds for the Contract shall have this right of in- spectioninspection. The Contractor shall provide copies of all Records to the City or to any such gov- ernmentgovernment-grantor agency upon request. (b) If in the course of such inspection the representative of the City or of another government- government-grantor agency should note any deficiencies in the performance of the Contractor's agreed upon performance or record-keeping practices, such deficiencies will be reported to the Con- tractor Contractor in writing. The Contractor agrees to promptly remedy and correct any such reported deficiencies within ten (10) days of notification. (c) Any costs disallowed as a result of an audit of the Records shall be repaid to the City by the Contractor within thirty (30) days of notification or may be set off by the City against any funds due and owing the Contractor, provided, however, that the Contractor shall remain lia- ble liable for any disallowed costs exceeding the amount of the setoff. (d) Each party shall pay its own audit costs. However, if the dollar amount of the total disal- lowed disallowed costs, if any, exceeds three percent (3%) of the dollar amount of this Contract, the Contractor shall pay the City's audit costs. (e) Nothing contained in this Contract shall be construed or permitted to operate as any re- striction restriction upon the powers granted to the Auditor General by the City Charter, including but not limited to the powers to audit all accounts chargeable against the City and to settle disput- ed disputed claims. 8.03 The Contractor agrees to include the covenants contained in Sections 8.01 and 8.02 in any con- tract contract it has with any Subcontractor, consultant or agent whose services who will be charged directly or indirectly to the City for Services performed pursuant anything related to this Contractthe System.

Maintenance and Audit of Records. ‌ 8.01 The Contractor shall maintain full and complete Records reflecting all of its operations related to this Contract. The Records shall be kept in accordance with generally accepted accounting prin- ciples and maintained for a minimum of three (3) years after the Contract completion date. 8.02 The City and any government-grantor agency providing funding under this Contract shall have the right at any time without notice to examine and audit all Records and other supporting data of the Contractor as the City or any agency deems necessary. a) The Contractor shall make all Records available for examination during normal business hours at its Detroit offices, if any, or alternatively at its facility nearest Detroit. The City and any government-grantor agency providing funds for the Contract shall have this right of in- spection. The Contractor shall provide copies of all Records to the City or to any such gov- ernment-grantor agency upon request. b) If in the course of such inspection the representative of the City or of another government- grantor agency should note any deficiencies in the performance of the Contractor's agreed upon performance or record-keeping practices, such deficiencies will be reported to the Con- tractor in writing. The Contractor agrees to promptly remedy and correct any such reported deficiencies within ten (10) days of notification. c) Any costs disallowed as a result of an audit of the Records shall be repaid to the City by the Contractor within thirty (30) days of notification or may be set off by the City against any funds due and owing the Contractor, provided, however, that the Contractor shall remain lia- ble for any disallowed costs exceeding the amount of the setoff. d) Each party shall pay its own audit costs. However, if the dollar amount of the total disal- lowed costs, if any, exceeds three percent (3%) of the dollar amount of this Contract, the Contractor shall pay the City's audit costs. e) Nothing contained in this Contract shall be construed or permitted to operate as any re- striction upon the powers granted to the Auditor General by the City Charter, including but not limited to the powers to audit all accounts chargeable against the City and to settle disput- ed claims. 8.03 The Contractor agrees to include the covenants contained in Sections 8.01 and 8.02 in any con- tract it has with any Subcontractor, consultant or agent whose services will be charged directly or indirectly to the City for Services performed pursuant to this Contract.

Maintenance and Audit of Records. ‌ 8.01 The Contractor shall maintain full and complete Records reflecting all of its operations related to this Contract. The Records shall be kept in accordance with generally accepted accounting prin- ciples principles and maintained for a minimum of three (3) years after the Contract completion date. 8.02 The City and any government-grantor agency providing funding under this Contract shall have the right at any time without notice to examine and audit all Records and other supporting data of the Contractor as the City or any agency deems necessary. (a) The Contractor shall make all Records available for examination during normal business hours at its Detroit offices, if any, or alternatively at its facility nearest Detroit. The City and any government-grantor agency providing funds for the Contract shall have this right of in- spectioninspection. The Contractor shall provide copies of all Records to the City or to any such gov- ernmentgovernment-grantor agency upon request. (b) If in the course of such inspection the representative of the City or of another government- government-grantor agency should note any deficiencies in the performance of the Contractor's agreed upon performance or record-keeping practices, such deficiencies will be reported to the Con- tractor Contractor in writing. The Contractor agrees to promptly remedy and correct any such reported deficiencies within ten (10) days of notification. (c) Any costs disallowed as a result of an audit of the Records shall be repaid to the City by the Contractor within thirty (30) days of notification or may be set off by the City against any funds due and owing the Contractor, provided, however, that the Contractor shall remain lia- ble liable for any disallowed costs exceeding the amount of the setoff. (d) Each party shall pay its own audit costs. However, if the dollar amount of the total disal- lowed disallowed costs, if any, exceeds three percent (3%) of the dollar amount of this Contract, the Contractor shall pay the City's audit costs. (e) Nothing contained in this Contract shall be construed or permitted to operate as any re- striction restriction upon the powers granted to the Auditor General by the City Charter, including but not limited to the powers to audit all accounts chargeable against the City and to settle disput- ed disputed claims. 8.03 The Contractor agrees to include the covenants contained in Sections 8.01 and 8.02 in any con- tract contract it has with any Subcontractorsubcontractor, consultant or agent whose services will be charged directly or indirectly to the City for Services performed pursuant to this Contract.

Maintenance and Audit of Records. ‌ 8.01 The Contractor shall maintain full and complete Records reflecting all of its operations related to this Contract. The Records shall be kept in accordance with generally accepted accounting prin- ciples principles and maintained for a minimum of three (3) years after the Contract completion date. 8.02 The City and any government-grantor agency providing funding under this Contract shall have the right at any time without notice to examine and audit all Records and other supporting data of the Contractor as the City or any agency deems necessary. a) The Contractor shall make all Records available for examination during normal business hours at its Detroit offices, if any, or alternatively at its facility nearest Detroit. The City and any government-grantor agency providing funds for the Contract shall have this right of in- spectioninspection. The Contractor shall provide copies of all Records to the City or to any such gov- ernmentgovernment-grantor agency upon request. b) If in the course of such inspection the representative of the City or of another government- government grantor agency should note any deficiencies in the performance of the Contractor's agreed upon performance or record-keeping practices, such deficiencies will be reported to the Con- tractor Contractor in writing. The Contractor agrees to promptly remedy and correct any such reported deficiencies within ten (10) days of notification.. Docusign Envelope ID: F8DF9BBC-E7CA-4757-85C8-B6789DFF3B91 c) Any costs disallowed as a result of an audit of the Records shall be repaid to the City by the Contractor within thirty (30) days of notification or may be set off by the City against any funds due and owing the Contractor, provided, however, that the Contractor shall remain lia- ble liable for any disallowed costs exceeding the amount of the setoff. d) Each party shall pay its own audit costs. However, if the dollar amount of the total disal- lowed disallowed costs, if any, exceeds three percent (3%) of the dollar amount of this Contract, the Contractor shall pay the City's audit costs. e) Nothing contained in this Contract shall be construed or permitted to operate as any re- striction restriction upon the powers granted to the Auditor General by the City Charter, including but not limited to the powers to audit all accounts chargeable against the City and to settle disput- ed disputed claims. 8.03 The Contractor agrees to include the covenants contained in Sections 8.01 and 8.02 in any con- tract contract it has with any Subcontractor, consultant or agent whose services will be charged directly or indirectly to the City for Services performed pursuant to this Contract.

Maintenance and Audit of Records. ‌ 8.01 The 8.1 Contractor shall maintain full and complete Records reflecting all of its operations related to this Contract. The Records shall be kept subject to inspection, review, and audit by the City and the Government-Grantor Agency. Such Records shall be maintained in accordance with generally accepted accounting prin- ciples and internal controls, and all federal, state, and local accounting principles and governmental accounting and financial reporting standards, as required under 2 C.F.R. 200, Subpart D, and 31 C.F.R. Part 35(Pandemic Relief Programs). All Records must be maintained for a minimum duration no less than the later of three (3a) five (5) years after all ARPA Funds have been expended or returned to the Contract completion dateCity and/or the Government-Grantor Agency, as the same may be extended by the Treasury, and (b) December 31, 2031. 8.02 8.2 The City and any governmentGovernment-grantor agency Grantor Agency providing funding under this Contract shall have the right at any time without notice to examine and audit all Records and other supporting data of the Contractor as the City or any agency Government-Grantor Agency deems necessary. a) The Contractor shall make all Records available for examination during normal business hours at its Detroit offices, if any, or alternatively at its facility nearest Detroit. The City and any government-grantor agency providing funds for the Contract shall have this right of in- spection. The Contractor shall provide copies of all Records to the City or to any such gov- ernmentGovernment-grantor agency Grantor Agency upon request. b) If in the course of such inspection the representative of the City or of another government- grantor agency Government-Grantor Agency should note any deficiencies in the performance of the Contractor's agreed upon performance or record-keeping practices, such deficiencies will be reported to the Con- tractor Contractor in writing. The Contractor agrees to promptly remedy and correct any such reported deficiencies within ten (10) days of notification. c) Any costs disallowed as a result of an audit of the Records shall be repaid to the City by the Contractor within thirty (30) days of notification or may be set off by the City against any funds due and owing the Contractor, provided, however, that the Contractor shall remain lia- ble liable for any disallowed costs exceeding the amount of the setoff. d) Each party shall pay its own audit costs. However, if the dollar amount of the total disal- lowed disallowed costs, if any, exceeds three percent (3%) of the dollar amount expended by the City pursuant to this Contract through the date of this Contractsuch audit, the Contractor shall pay the City's audit costs. e) Nothing contained in this Contract shall be construed or permitted to operate as any re- striction restriction upon the powers granted to the Auditor General by the City Charter, including but not limited to the powers to audit all accounts chargeable against the City and to settle disput- ed disputed claims. 8.03 f) In accordance with 2 C.F.R. § 200.337 (a) “Records of non-Federal entities”, the Government- Grantor Agency, Inspectors General, the Comptroller General of the United States, and the pass- through entity (including, but not limited to the City), or any of their authorized representatives, shall have the right of access to any documents, papers, or other records of the Contractor which are pertinent to the ARPA Funds, in order to make audits, examinations, excerpts, and transcripts. The foregoing right also includes timely and reasonable access to the Contractor’s personnel for the purpose of interview and discussion related to such documents. g) The rights of access in this Section 8.2 are not limited to the required retention period set forth in Section 8.1, but shall continue for such longer period as the Records are retained. h) The Contractor shall, upon request by the City, provide to the City all data and information as necessary to allow the City to meet the City's reporting obligations to the Government-Grantor Agency, including but not limited to data and information needed by the City for closeout submissions, if any, to the Government-Grantor Agency. 8.3 The Contractor agrees to include the covenants contained in Sections 8.01 8.1 and 8.02 8.2 in any con- tract contract it has with any Subcontractor, consultant consultant, or agent whose services will be charged directly or indirectly to the City for Services performed pursuant to this Contract.