Common use of Manager’s Response to a Room Block Request Clause in Contracts

Manager’s Response to a Room Block Request. Subject to the provisions of 3.01(b), within five (5) Business Days after receipt of a Room Block Request, Manager will provide a written offer to commit rooms in response to the Room Block Request (“Room Block Commitment”); provided, however, (i) if the number of days covered by the Room Block Request would result in the Required Room Block Days being exceeded, Manager shall not be required to issue such Room Block Commitment for the proposed dates, (ii) if the days and alternate days requested by the Potential Convention Center Customer are not available because of the size of the proposed room block exceeds the Required Room Block Size on any given night and the Hotel is able to accommodate the Potential Convention Center Customer’s request for a Room Block Commitment on other dates that are available during the Booking Period, Manager shall not be required to issue such Room Block Commitment for the requested dates, and (iii) the Room Block Request must have been received by Manager at least three hundred sixty-five (365) days prior to the first day for which the applicable Room Block is to be provided. Each Room Block Commitment shall include (a) room rates for the Event, with the understanding that such rates shall be no greater than the Permitted Rate; and (b) such information as Manager customarily provides to meeting planners. Manager shall also include a provision in a Room Block Commitment, which permits Manager to increase rates from the rate quoted in current year dollars in the Room Block Commitment to the Permitted Rate that would apply in the year of the Event. Manager agrees to work cooperatively in assisting the Sales Representative in meeting deadlines for Room Block Commitments. Notwithstanding the foregoing, Manager will provide a Room Block Commitment in excess of the Required Room Block Days and the Required Room Block Size once per Operating Year, provided (i) a Sales Representative makes the Room Block Request only for an extraordinary Event taking up at least 75% of the function space (as measured in square feet of floor area) at the Convention Center, and (ii) space is available in the Hotel for the requested dates. If a Sales Representative makes such request and an insufficient number of rooms are available in the Hotel to provide said Room Block Commitment, then the parties agree to work in good faith to try to accommodate the Room Block Request if possible. Although Manager shall have no obligation to issue a Room Block Commitment with respect to Room Block Requests received by Manager less than three hundred sixty-five (365) days prior to the first day for which the applicable Room Block is to be provided, the parties shall work together in good faith to try to accommodate the Room Block Request if possible. If the amount of function space in the Convention Center is materially expanded following the date of this Agreement, the parties and Manager shall cooperate in good faith to agree upon an appropriate adjustment to the percentage of the function space in the Convention Center constituting an “Event.” Although neither party shall be obligated to consider an event to be held at the Convention Center as an “Event” if it does not fall within the parameters set forth in the definition of such term, the parties shall in good faith consider any reasonable request made by the other party or Manager to qualify such an event as an “Event”.