Common use of Measurement and Evaluation Clause in Contracts

Measurement and Evaluation. Grantee will communicate, monitor and track progress, demonstrate impact, document lessons learned, and be accountable and transparent to Metro, partners and benefiting communities by doing the following: • Review the Multiple Accounts Evaluation (MAE) framework at the beginning of the grant cycle, prioritize measurement efforts, collect qualitative and quantitative project data, and incorporate it into the tasks and deliverables throughout the grant cycle. Quarterly Reports: These reports are required by all grantees, to be delivered by the dates listed in ZoomGrants. Quarterly reports should contain: • Qualitative Data: The purpose of qualitative data is to help illustrate the impact of a project (the how and why), based on background information, descriptive text and visuals. Stakeholder engagement can be vital part of the qualitative process. We encourage grantees to engage with stakeholders or seek advice from RTO on this topic. If the project includes conducting a survey, contact RTO staff for assistance and provide a report to RTO grant manager at least two weeks before official release. • Quantitative Data: The purpose of quantitative data is to help illustrate the impact of a project based on comparable values. When calculating vehicle miles reduced, emissions reduced, gas savings or other numeric MAE metrics, use tools provided by RTO to ensure consistent methods. If collecting automated data (for example, bike/ped counters), contact RTO staff regarding format, data cleaning, and shareability. • Data can be collected internally or from outside sources, and creative reports, visuals, and stories are encouraged. Use of past Metro reports as sources is also encouraged. Quantitative data should be combined with qualitative data to create a well-rounded project summary. See the ZoomGrants Library for more help, or contact RTO for more information. End of Year One Check In: No later than one year after the grant begins, the grantee shall update the RTO grant manager with details confirming that the groundwork is set for this grant project to deliver measured results (for example, a baseline survey has been conducted). End of grant project report: Grantee shall produce a final project report and the RTO Story Form in a timely manner. These products shall be consistent with initial grant application and the MAE framework outcomes highlighted in the scope of work.