Common use of Meeting Procedures Clause in Contracts

Meeting Procedures. a. The party requesting the meeting shall submit a written agenda of the suggested topic(s) to be discussed at least fifteen (15) workdays prior to convening the meeting except where an emergent situation warrants a waiver of this period. There must be mutual agreement upon topics to be placed on the agenda for the meeting. b. These meetings will be held during normal business hours with administrative leave provided for attendance at the meeting and for reasonable time traveling to and from the meeting for bargaining unit employees. Approval for this leave will not be arbitrarily denied. This administrative leave shall not exceed eight (8) hours, or their regular, full day’s pay if the employee’s regular schedule differs from the standard eight (8) hours, nor shall it result in the earning or accrual of overtime compensation. Any expenses incurred by Union representatives associated with these meetings will not be reimbursed by the State. c. Upon request from either party, copies of any minutes, if taken, from each meeting will be forwarded to the Union and the Department's respective Human Resource office within ten (10) working days of the meeting.