Notification of Change to Personnel File Sample Clauses

The Notification of Change to Personnel File clause requires that any updates or modifications to an employee's personnel records be formally communicated to the relevant parties. Typically, this means that when information such as job title, contact details, or employment status changes, the employer must notify the employee and ensure the personnel file is updated accordingly. This clause ensures transparency and accuracy in employment records, helping to prevent misunderstandings and maintain up-to-date documentation for both legal compliance and effective human resources management.
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Notification of Change to Personnel File. Each employee shall be notified of any changes to his or her personnel file with the following exceptions: 2.1 Letters of reference, such as those received from the employee’s former teachers and employers. 2.2 Test documents, except for the cumulative test scores. 2.3 Materials used by the employer for management planning, including external peer review documents or recommendations concerning salary increases, promotions and job assignments or other comments or ratings used for planning purposes. 2.4 Records relevant to a pending claim between the employer and employee which are subject to discovery in a lawsuit. 2.5 Security records incident to an investigation of criminal conduct or other harmful activities by an employee.
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Related to Notification of Change to Personnel File

  • Access to Personnel File Each employee shall have reasonable access to his/her personnel file for the purpose of reviewing any evaluations or formal disciplinary notations contained therein, in the presence of the Director of Personnel or designate. An employee has the right to request copies of any evaluations in this file.

  • Access to Personnel Files All employees shall be allowed access to their personnel files during normal working hours for inspection and/or copies of documents which will be provided by the Employer. Such inspection shall be made subject to prior arrangement with the Employer.

  • Access to Personnel Records Upon written request to the Chief of Police, an employee shall have access to the employee's records during normal office hours of the records custodian. Such access to personnel records shall be within a reasonable time of said request. Such request shall not interfere with the employee's regularly scheduled working hours. Review of the records shall be made in the presence of the Chief or the Chief’s designated representative.

  • Personnel File An employee, or the President of the Union, or his/her designate, with the written authority of the employee, shall be entitled to review the employee's personnel file(s), both paper and, if applicable, electronic, in the office in which the file is normally kept, in order to facilitate the investigation of a grievance. The employee or the President, as the case may be, shall give the Employer adequate notice prior to having access to such file(s).

  • Access to Personal Information by Subcontractors Supplier agrees to require any subcontractors or agents to which it discloses Personal Information under this Agreement or under any SOW to provide reasonable assurance, evidenced by written contract, that they will comply with the same or substantially similar confidentiality, privacy and security obligations with respect to such Personal Information as apply to Supplier under this Agreement or any SOW. Supplier shall confirm in writing to DXC that such contract is in place as a condition to DXC’s approval of use of a subcontractor in connection with any SOW. Upon request of DXC, Supplier will provide to DXC a copy of the subcontract or an extract of the relevant clauses. Supplier shall ensure that any failure on the part of any subcontractor or agent to comply with the Supplier obligations under this Agreement or any SOW shall be grounds to promptly terminate such subcontractor or agent. If during the term of this Agreement or any SOW, DXC determines, in its exclusive discretion, that any Supplier subcontractor or agent cannot comply with the Supplier obligations under this Agreement or with any SOW, then DXC may terminate this Agreement in whole or in part (with respect to any SOW for which such subcontractor or agent is providing services), if not cured by Supplier within the time prescribed in the notice of such deficiency.