Common use of Number of Attendees Clause in Contracts

Number of Attendees. 4.1 Subject to the provisions of Clause 4.4 herein, the Client will be responsible for payment of the Charges in respect of the number of attendees at the Event as stated in the Event Booking Form. There shall be no reduction of the Charges if the actual number of attendees at the Event is less than the number stated in the Event Booking Form. 4.2 Should the number of attendees the Client expects to attend the Event increase following signature by the Parties of the Contract, subject to the provisions of Clause 5 herein, the Charges payable by the Client for the Event shall be recalculated according to any additional services to be provided to the Client by the University. 4.3 As a fire precaution the maximum number of attendees at the Event or permitted to enter the Venue shall be as specified by the University on the Event Booking Form, and must not under any circumstance, be exceeded. 4.4 The Client must inform the University as soon as reasonably possible if the expected number of attendees due at the Event changes, and in any case no less than twelve (12) working days in advance of the Event. Where there is a significant change in expected numbers of attendees at the Event (i.e. there is going to be a thirty percent (30%) or above variation from the number specified on the Event Booking Form), the Client must notify the University in writing at least one (1) calendar month prior to the Event. 4.5 In any event, the University must be notified in writing of the final number of attendees expected by the Client to attend the Event, and final timings for the delivery of services, a minimum of eight (8) working days prior to the Event.