Common use of OC COMMUNITY RESOURCES CONTRACT REIMBURSEMENT POLICY Clause in Contracts

OC COMMUNITY RESOURCES CONTRACT REIMBURSEMENT POLICY. Further instructions regarding invoicing/reimbursements as set forth in Exhibit 1 OC Community Resources Contract Reimbursement Policy, are attached hereto and incorporated herein by reference. Budget Schedule – City of Laguna Beach Alternative Sleeping Location – FY 2018-19 A. Project Cost Budget Project Cost Budget Chart City of Laguna Beach- Alternative Sleeping Location Program Costs Supportive Services/Activity A. Funds to be used for Services B. Leveraged Resources to be used for Services C. Total Funds to be used for Services D. Number of Persons Served with Funds Requested E. Cost per Person (Column C/ Column D) Case Management Quantity: $28,700 28,700 45 Education and Instruction Quantity: Employment Services Quantity: Child Care Youth Quantity: Transportation Quantity: Transportation (see Attachment A for further description) $27,156 $27,156 45 Essential Services / Utilities (see Attachment A for further description) $70,000 $271,744 $341,744 45 Total Program Costs Budget (include all funding sources for proposed program) $125,856 $271,744 $397,600 45 $8,835.56 B. Operating Budget - FY 2018-19 Operating Costs Funds Requested Funds Leveraged Essential Services / Utilities $70,000 $271,744 Maintenance Staff (position, salary, % of time, fringe benefits) $28,700 Equipment (lease/buy) Supplies (Quantity) Sleeping Mats, Duffle Bags Transportation (Van) $27,156 Furnishings (quantity) Relocation (Number of Persons Food (perishable/non-perishable) Other operating costs: Facility Lease Other operating costs Other operating costs Total $ 397,600 Complete and Submit – (Include name and classification). Name/Staff Classification/Title 1 ▇▇▇▇ ▇▇▇▇▇▇▇ Project Manager 2 ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant City Manager Project Manager will direct the Subrecipient’s efforts in fulfilling Subrecipient’s obligations under this Contract. County of Orange Page 1 of 1 City of Laguna Beach This policy contains updated fiscal documentation requirements for contract reimbursement for OC Community Services and Housing & Community Development and Homeless Prevention. The procedures provide instructions for submitting reimbursement demand letter or invoice.

OC COMMUNITY RESOURCES CONTRACT REIMBURSEMENT POLICY. Further instructions regarding invoicing/reimbursements as set forth in Exhibit 1 – OC Community Resources Contract Reimbursement Policy, are attached hereto and incorporated herein by reference. 1. Budget Schedule Subrecipient’s Cost Proposal – City of Laguna Beach Alternative Sleeping Location – FY 2018-19Beach A. Project Cost Budget Project Cost Budget Chart City of Laguna Beach- Alternative Sleeping Location Program Costs Supportive Services/Activity A. Funds to be used for Services B. Leveraged Resources to be used for Services C. Total Funds to be used for Services D. Number of Persons Served with Funds Requested E. Cost per Person (Column C/ Column D) Case Management Quantity: $28,700 28,700 38,000 $38,000 45 Education and Instruction Quantity: Employment Services Quantity: Child Care Youth Quantity: Transportation Quantity: Transportation (see Attachment A for further description) $27,156 $27,156 45 Essential Services / Utilities (see Attachment A for further description) $70,000 75,170 $271,744 $341,744 434,844 45 Total Program Costs Budget (include all funding sources for proposed program) $125,856 140,326 $271,744 359,674 $397,600 500,000 45 $8,835.56 11,111 B. Operating Budget - FY 20182022-19 23 Operating Costs Funds Requested Funds Leveraged Essential Services / Utilities $70,000 $271,744 75,170 Maintenance Staff (position, salary, % of time, fringe benefits) $28,700 Equipment (lease/buy) Supplies (Quantity) Sleeping Mats, Duffle Bags Transportation (Van) $27,156 Furnishings (quantity) Relocation (Number of Persons Food (perishable/non-perishable) Other operating costs: Facility Lease Case Management $38,000 Other operating costs Other operating costs Sub-Total $140,326 $359,674 Total $ 397,600 Complete and Submit – (Include name and classification)500,000 1. Name/Staff Classification/Title 1 ▇▇▇▇ ▇▇▇▇▇▇▇ Staffing Plan Project Manager 2 ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant City Manager Project Manager will direct the Subrecipient’s efforts in fulfilling Subrecipient’s obligations under this Contract. County of Orange Page 1 of 1 Title: Alternative Sleeping Location - City of Laguna Beach This policy contains updated fiscal documentation requirements for contract reimbursement for Title FTE Subject: OC Community Services and Housing & Community Development and Homeless Prevention. The procedures provide instructions for submitting reimbursement demand letter or invoice.Resources Contract Reimbursement Policy

OC COMMUNITY RESOURCES CONTRACT REIMBURSEMENT POLICY. Further instructions regarding invoicing/reimbursements as set forth in Exhibit 1 – OC Community Resources Contract Reimbursement Policy, are attached hereto and incorporated herein by reference. 1. Budget Schedule Subrecipient’s Cost Proposal – City of Laguna Beach Alternative Sleeping Location – FY 2018-19Beach A. Project Cost Budget Project Cost Budget Chart City of Laguna Beach- Alternative Sleeping Location Program Costs Supportive Services/Activity A. Funds to be used for Services B. Leveraged Resources to be used for Services C. Total ▇.▇▇▇▇▇ Funds to be used for Services forServices D. Number of Persons Served with Funds Requested E. Cost per Person (Column C/ Column D) Case Management Quantity: $28,700 28,700 45 450 Education and Instruction Quantity: Employment Services Quantity: Child Care Youth Quantity: Transportation Quantity: Transportation (see Attachment A for further description) $27,156 $27,156 45 450 Essential Services / Utilities (see Attachment A for further description) $70,000 62,8007 7,270 $271,744 $341,744 45 349,014 34,544 450 Total Program Costs Budget (include all funding sources for proposed program) $125,856 397,600$412,070 450 $271,744 $397,600 45 $8,835.56 9,940.00157.1 1 B. Operating Budget - FY 20182021-19 22 Operating Costs Budget City of Laguna Beach- Emergency Shelter Operating Costs Funds Requested Funds Leveraged Essential Services / Utilities $70,000 7762,270800 $271,744 Maintenance Staff (position, salary, % of time, fringe benefits) $28,700 Equipment (lease/buy) Supplies (Quantity) Sleeping Mats, Duffle Bags Transportation (Van) $27,156 Furnishings (quantity) Relocation (Number of Persons Food (perishable/non-perishable) Other operating costs: Facility Lease Other operating costs Case Management 35,900 Other operating costs Total $ 397,600 Complete and Submit – (Include name and classification)412397,070,600 1. Name/Staff Classification/Title 1 ▇▇▇▇ ▇▇▇▇▇▇▇ Staffing Plan Project Manager 2 ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant City Manager Project Manager will direct the Subrecipient’s efforts in fulfilling Subrecipient’s obligations under this Contract. County of Orange Page 1 of 1 Title: Alternative Sleeping Location - City of Laguna Beach This policy contains updated fiscal documentation requirements for contract reimbursement for Subject: OC Community Services and Housing & Community Development and Homeless Prevention. The procedures provide instructions for submitting reimbursement demand letter or invoice.Resources Contract Reimbursement Policy

OC COMMUNITY RESOURCES CONTRACT REIMBURSEMENT POLICY. Further instructions regarding invoicing/reimbursements as set forth in Exhibit 1 – OC Community Resources Contract Reimbursement Policy, are attached hereto and incorporated herein by reference. 1. Budget Schedule Subrecipient’s Cost Proposal – City of Laguna Beach Alternative Sleeping Location – FY 2018-19Beach A. Project Cost Budget Project Cost Budget Chart City of Laguna Beach- Alternative Sleeping Location Program Costs Supportive Services/Activity A. Funds to be used for Services B. Leveraged Resources to be used for Services C. Total Funds to be used for Services D. Number of Persons Served with Funds Requested E. Cost per Person (Column C/ Column D) Case Management Quantity: $28,700 28,700 45 28,7003 5,900 $35,9002 8,700 405 Education and Instruction Quantity: Employment Services Quantity: Child Care Youth Quantity: Transportation Quantity: Transportation (see Attachment A for further description) $27,156 $27,156 45 405 Essential Services / Utilities (see Attachment A for further description) $70,000 70,0006 2,800 $271,744 $341,744 45 334,544 346,188 405 Total Program Costs Budget (include all funding sources for proposed program) $125,856 $271,744 $397,600 45 405 $8,835.56 8,835.569,940 .00 County of Orange Page 1 of 2 City of Laguna Beach OC Community Resources File # 19-23-0014-PS B. Operating Budget - FY 20182019-19 20 Operating Costs Funds Requested Funds Leveraged Essential Services / Utilities $70,000 70,00062,800 62,800 $271,744 Maintenance Staff (position, salary, % of time, fringe benefits) $28,700 Equipment (lease/buy) Supplies (Quantity) Sleeping Mats, Duffle Bags Transportation (Van) $27,156 Furnishings (quantity) Relocation (Number of Persons Food (perishable/non-perishable) Other operating costs: Facility Lease Other operating costs costsCase Management 35,900 Other operating costs Sub-Total $125,856118,6 56125,856 $271,744 Total $ 397,600 397,600390,400397,600 County of Orange Page 2 of 2 City of Laguna Beach OC Community Resources File # 19-23-0014-PS STAFFING PLAN PUBLIC SERVICES Complete and Submit – (Include name and classification). Name/StaffName/Staff Classification/Title 1 ▇▇▇▇ ▇▇▇▇▇▇▇ Project Manager 2 ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant City Manager Project Manager will direct the Subrecipient’s efforts in fulfilling Subrecipient’s obligations under this Contract. County of Orange Page 1 of 1 City of Laguna Beach This policy contains updated fiscal documentation requirements for contract reimbursement for OC Community Services and Housing & Community Development and Homeless Prevention. The procedures provide instructions for submitting reimbursement demand letter or invoice.Title

OC COMMUNITY RESOURCES CONTRACT REIMBURSEMENT POLICY. Further instructions regarding invoicing/reimbursements as set forth in Exhibit 1 – OC Community Resources Contract Reimbursement Policy, are attached hereto and incorporated herein by reference. 1. Budget Schedule Subrecipient’s Cost Proposal – City of Laguna Beach Alternative Sleeping Location – FY 2018-19Beach A. Project Cost Budget Project Cost Budget Chart City of Laguna Beach- Alternative Sleeping Location Program Costs Supportive Services/Activity A. Funds to be used for Services B. Leveraged Resources to be used for Services C. Total Funds to be used for Services D. Number of Persons Served with Funds Requested E. Cost per Person (Column C/ Column D) Case Management Quantity: $28,700 28,700 45 35,900 $35,900 40 Education and Instruction Quantity: Employment Services Quantity: Child Care Youth Quantity: Transportation Quantity: Transportation (see Attachment A for further description) $27,156 $27,156 45 40 Essential Services / Utilities (see Attachment A for further description) $70,000 62,800 $271,744 $341,744 45 334,544 40 Total Program Costs Budget (include all funding sources for proposed program) $125,856 $271,744 $397,600 45 40 $8,835.56 9,940 B. Operating Budget - FY 20182019-19 20 Operating Costs Funds Requested Funds Leveraged Essential Services / Utilities $70,000 62,800 $271,744 Maintenance Staff (position, salary, % of time, fringe benefits) $28,700 Equipment (lease/buy) Supplies (Quantity) Sleeping Mats, Duffle Bags Transportation (Van) $27,156 Furnishings (quantity) Relocation (Number of Persons Food (perishable/non-perishable) Other operating costs: Facility Lease Other operating costs Case Management $35,900 Other operating costs Total $ $397,600 Complete and Submit – (Include name and classification). Name/Staff Classification/Title 1 ▇▇▇▇ ▇▇▇▇▇▇▇ TBD Project Manager 2 ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ TBD Assistant City Manager Project Manager will direct the Subrecipient’s efforts in fulfilling Subrecipient’s obligations under this Contract. Subrecipient shall provide the name of the staff to the County within a time mutually agreed upon by the Parties but no event later than 30 days after the execution of the Contract. County of Orange Page 1 of 1 City of Laguna Beach OC Community Resources Contract # 19-23-0014-PS This policy contains updated fiscal documentation requirements for contract reimbursement for OC Community Services and Housing & Community Development and Homeless Prevention. The procedures provide instructions for submitting reimbursement demand letter or invoice.

OC COMMUNITY RESOURCES CONTRACT REIMBURSEMENT POLICY. Further instructions regarding invoicing/reimbursements as set forth in Exhibit 1 – OC Community Resources Contract Reimbursement Policy, are attached hereto and incorporated herein by reference. 1. Budget Schedule Subrecipient’s Cost Proposal – City of Laguna Beach Alternative Sleeping Location – FY 2018-19Beach A. Project Cost Budget Project Cost Budget Chart City of Laguna Beach- Alternative Sleeping Location Program Costs Supportive Services/Activity A. Funds to be used for Services B. Leveraged Resources to be used for Services C. Total Funds to be used for Services D. Number of Persons Served with Funds Requested E. Cost per Person (Column C/ Column D) Case Management Quantity: $28,700 28,700 38,000 $38,000 45 Education and Instruction Quantity: Employment Services Quantity: Child Care Youth Quantity: Transportation Quantity: Transportation (see Attachment A for further description) $27,156 $27,156 45 Essential Services / Utilities (see Attachment A for further description) $70,000 75,170 $271,744 $341,744 434,844 45 Total Program Costs Budget (include all funding sources for proposed program) $125,856 140,326 $271,744 359,674 $397,600 500,000 45 $8,835.56 11,111 B. Operating Budget - FY 2018-19 Operating Costs Funds Requested Funds Leveraged Essential Services / Utilities $70,000 $271,744 75,170 Maintenance Staff (position, salary, % of time, fringe benefits) $28,700 Equipment (lease/buy) Supplies (Quantity) Sleeping Mats, Duffle Bags Transportation (Van) $27,156 Furnishings (quantity) Relocation (Number of Persons Food (perishable/non-perishable) Other operating costs: Facility Lease Case Management $38,000 Other operating costs Other operating costs Sub-Total $140,326 $359,674 Total $ 397,600 Complete and Submit – (Include name and classification)500,000 Operating Budget - FY 2022-23 1. Name/Staff Classification/Title 1 ▇▇▇▇ ▇▇▇▇▇▇▇ Staffing Plan Project Manager 2 ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant City Manager Project Manager will direct the Subrecipient’s efforts in fulfilling Subrecipient’s obligations under this Contract. County of Orange Page 1 of 1 Title: Alternative Sleeping Location - City of Laguna Beach This policy contains updated fiscal documentation requirements for contract reimbursement for Title FTE Subject: OC Community Services and Housing & Community Development and Homeless Prevention. The procedures provide instructions for submitting reimbursement demand letter or invoice.Resources Contract Reimbursement Policy

OC COMMUNITY RESOURCES CONTRACT REIMBURSEMENT POLICY. Further instructions regarding invoicing/reimbursements as set forth in Exhibit 1 – OC Community Resources Contract Reimbursement Policy, are attached hereto and incorporated herein by reference. 1. Budget Schedule Subrecipient’s Cost Proposal – City of Laguna Beach Alternative Sleeping Location – FY 2018-19Beach A. Project Cost Budget Project Cost Budget Chart City of Laguna Beach- Alternative Sleeping Location Program Costs Supportive Services/Activity A. Funds to be used for Services B. Leveraged Resources to be used for Services C. Total Funds to be used for Services D. Number of Persons Served with Funds Requested E. Cost per Person (Column C/ Column D) Case Management Quantity: $28,700 28,700 38,000 $38,000 45 Education and Instruction Quantity: Employment Services Quantity: Child Care Youth Quantity: Transportation Quantity: Transportation (see Attachment A for further description) $27,156 $27,156 45 Essential Services / Utilities (see Attachment A for further description) $70,000 75,170 $271,744 359,674 $341,744 434,844 45 Total Program Costs Budget (include all funding sources for proposed program) $125,856 140,326 $271,744 359,674 $397,600 500,000 45 $8,835.56 11,111 B. Operating Budget - FY 20182021-19 22 Operating Costs Funds Requested Funds Leveraged Essential Services / Utilities $70,000 75,170 $271,744 359,674 Maintenance Staff (position, salary, % of time, fringe benefits) $28,700 Equipment (lease/buy) Supplies (Quantity) Sleeping Mats, Duffle Bags Transportation (Van) $27,156 Furnishings (quantity) Relocation (Number of Persons Food (perishable/non-perishable) Other operating costs: Facility Lease Other operating costs Case Management $38,000 Other operating costs Total $ 397,600 Complete and Submit – (Include name and classification)500,000 1. Name/Staff Classification/Title 1 ▇▇▇▇ ▇▇▇▇▇▇▇ Staffing Plan Project Manager 2 ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant City Manager Project Manager will direct the Subrecipient’s efforts in fulfilling Subrecipient’s obligations under this Contract. County of Orange Page 1 of 1 Title: Alternative Sleeping Location - City of Laguna Beach This policy contains updated fiscal documentation requirements for contract reimbursement for Title FTE Subject: OC Community Services and Housing & Community Development and Homeless Prevention. The procedures provide instructions for submitting reimbursement demand letter or invoice.Resources Contract Reimbursement Policy