Official Personnel File - Definition. A. There shall be one official personnel file for each employee, which file shall be maintained in the Department of Human Resources. The official personnel file may include, but will not be limited to the following documents: 1. Employment application and/or resume. 2. College transcripts. 3. Job description or Position Information Form (PIF). 4. Records relating to hiring, promotion, demotion, transfer, reassignment, layoff, compensation, education and training. 5. Letters of recognition. 6. Disciplinary documents. 7. Performance evaluations (PMPs). 8. Documents relating to separation from employment. B. All records in the official personnel file are available for the employee’s review.
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Sources: Memorandum of Understanding, Memorandum of Understanding, Memorandum of Understanding