Common use of Operation and organisation of the Project Steering Committee Clause in Contracts

Operation and organisation of the Project Steering Committee. The Project Participants must set up a Project Steering Committee in order to establish a clear decision making structure, where the following rules shall apply: The Steering Committee (later on called "SCOM"), chaired by the LP is composed by one representative from each project financing partner (later on called "SCOM Members"). The SCOM Members representing the project participants shall be appointed in written by the concerned partner, after a written request from the LP. Alternatively, the SCOM Members will be appointed by each Financing Partner representative during the kick off meeting, according to a specific point in the agenda. In this case, the appointment has to be done in writing and shall be part of the minutes prepared in line with point e). The SCOM Members have the right to be substituted in 2 ways: by appointment of deputies; or by sending substitutes to the meeting, informing the Chairperson of the SCOM not later than one working day before the meeting Representatives of Associated Strategic Partners may participate in the "SCOM" in an advisory capacity. The SCOM shall oversee the effectiveness and quality of the implementation of the DanubeAir, in accordance with the following provisions: it shall consider any relevant problem incurred during the implementation of the project and take decisions on how to solve these problems; it shall periodically review progress made towards achieving the specific targets of the project; it shall examine the results of implementation, particularly the achievement of the targets value (outputs/results) stated in the Application Form on the basis of partner reports and other documents produced by the partners, either on a regular or on ad-hoc basis; it may propose any revision or examination of the project likely to make possible the achievement of the project objectives or to improve its management, including its financial management (e.g. redistribution of activities and budget across the partnership); it approves major changes requested for the implementation of the project activities (e.g. expulsion/substitution/sanctions of a PP for underperformance, modification of activities and outputs, etc.); In case of dispute between PPs, presumption of good faith from all Parties will be privileged. Should a dispute arise between the partners, the affected parties will endeavour to find a solution on an amicable way. In cases where the disputes cannot be solved by the partners, nor by the intervention of the LP, then they are referred to the SCOM in order to reach a settlement. The SCOM will be chaired by a representative of the LP or person entitled by LP (the SCOM Chairperson). LP convenes the SCOM at least once every 6 months generally in coincidence with the project meeting date. The LP convenes the SCOM at least 30 working days before the date proposed for the meeting by e-mail, together with the proposed agenda (drawn up by him/her) and all information about the issues to be discussed. If any urgent issues arise to be addressed urgently, the SCOM may be convened by the LP even with a shorter notice. The SCOM Chairperson shall be responsible for the proper functioning of the SCOM and shall perform SCOM Chairperson’s duties (e.g. declares the opening and closing of each meeting, directs the discussion, rules on points of order, accords the right to speak, announces the decisions and summarizes them at the end of the meeting, etc.). Participation in the SCOM meetings is mandatory for all financing partners and any absence from meetings needs to be duly justified in advance to the LP (who then is in charge of communicating it to all the SCOM Members at the beginning of the meeting).

Operation and organisation of the Project Steering Committee. The Project Participants must set up a Project Steering Committee in order to establish a clear decision making structure, where the following rules shall apply: The Steering Committee (later on called "SCOM"), chaired by the LP is composed by one representative from each project financing partner (later on called "SCOM Members"). The SCOM Members representing the project participants shall be appointed in written by the concerned partner, after a written request from the LP. Alternatively, the SCOM Members will be appointed by each Financing Partner representative during the kick off meeting, according to a specific point in the agenda. In this case, the appointment has to be done in writing and shall be part of the minutes prepared in line with point e). The SCOM Members have the right to be substituted in 2 ways: by appointment of deputies; or by sending substitutes to the meeting, informing the Chairperson of the SCOM not later than one working day before the meeting Representatives of Associated Strategic Partners may participate in the "SCOM" in an advisory capacity. The SCOM shall oversee the effectiveness and quality of the implementation of the DanubeAirURBforDAN, in accordance with the following provisions: it shall consider any relevant problem incurred during the implementation of the project and take decisions on how to solve these problems; it shall periodically review progress made towards achieving the specific targets of the project; it shall examine the results of implementation, particularly the achievement of the targets value (outputs/results) stated in the Application Form on the basis of partner reports and other documents produced by the partners, either on a regular or on ad-hoc basis; it may propose any revision or examination of the project likely to make possible the achievement of the project objectives or to improve its management, including its financial management (e.g. redistribution of activities and budget across the partnership); it approves major changes requested for the implementation of the project activities (e.g. expulsion/substitution/sanctions of a PP for underperformance, modification of activities and outputs, etc.); In case of dispute between PPs, presumption of good faith from all Parties will be privileged. Should a dispute arise between the partners, the affected parties will endeavour to find a solution on an amicable way. In cases where the disputes cannot be solved by the partners, nor by the intervention of the LP, then they are referred to the SCOM in order to reach a settlement. The SCOM will be chaired by a representative of the LP or person entitled by LP (the SCOM Chairperson). LP convenes the SCOM at least once every 6 months generally in coincidence with the project meeting date. The LP convenes the SCOM at least 30 working days before the date proposed for the meeting by e-mail, together with the proposed agenda (drawn up by him/her) and all information about the issues to be discussed. If any urgent issues arise to be addressed urgently, the SCOM may be convened by the LP even with a shorter notice. The SCOM Chairperson shall be responsible for the proper functioning of the SCOM and shall perform SCOM Chairperson’s duties (e.g. declares the opening and closing of each meeting, directs the discussion, rules on points of order, accords the right to speak, announces the decisions and summarizes them at the end of the meeting, etc.). Participation in the SCOM meetings is mandatory for all financing partners and any absence from meetings needs to be duly justified in advance to the LP (who then is in charge of communicating it to all the SCOM Members at the beginning of the meeting).

Operation and organisation of the Project Steering Committee. The Project Participants must set up a Project Steering Committee in order to establish a clear decision making structure, where the following rules shall apply: The Steering Committee (later on called "SCOM"), chaired by the LP is composed by one representative from each project financing partner (later on called "SCOM Members"). The SCOM Members representing the project participants shall be appointed in written by the concerned partner, after a written request from the LP. Alternatively, the SCOM Members will be appointed by each Financing Partner representative during the kick off meeting, according to a specific point in the agenda. In this case, the appointment has to be done in writing and shall be part of the minutes prepared in line with point e). The SCOM Members have the right to be substituted in 2 ways: by appointment of deputies; or by sending substitutes to the meeting, informing the Chairperson of the SCOM not later than one working day before the meeting Representatives of Associated Strategic Partners may participate in the "SCOM" in an advisory capacity. The SCOM shall oversee the effectiveness and quality of the implementation of the DanubeAirSmart Factory Project, in accordance with the following provisions: it shall consider any relevant problem incurred during the implementation of the project and take decisions on how to solve these problems; it shall periodically review progress made towards achieving the specific targets of the project; it shall examine the results of implementation, particularly the achievement of the targets value (outputs/results) stated in the Application Form on the basis of partner reports and other documents produced by the partners, either on a regular or on ad-hoc basis; it may propose any revision or examination of the project likely to make possible the achievement of the project objectives or to improve its management, including its financial management (e.g. redistribution of activities and budget across the partnership); it approves major changes requested for the implementation of the project activities (e.g. expulsion/substitution/sanctions of a PP for underperformance, modification of activities and outputs, etc.); In case of dispute between PPs, presumption of good faith from all Parties will be privileged. Should a dispute arise between the partners, the affected parties will endeavour to find a solution on an amicable way. In cases where the disputes cannot be solved by the partners, nor by the intervention of the LP, then they are referred to the SCOM in order to reach a settlement. The SCOM will be chaired by a representative of the LP or person entitled by LP (the SCOM Chairperson). LP convenes the SCOM at least once every 6 months months, generally in coincidence with the project meeting date. The LP convenes the SCOM at least 30 working 30working days before the date proposed for the meeting by e-mail, together with the proposed agenda (drawn up by him/her) and all information about the issues to be discussed. If any urgent issues arise to be addressed urgently, the SCOM may be convened by the LP even with a shorter notice. The SCOM Chairperson shall be responsible for the proper functioning of the SCOM and shall perform SCOM Chairperson’s duties (e.g. declares the opening and closing of each meeting, directs the discussion, rules on points of order, accords the right to speak, announces the decisions and summarizes them at the end of the meeting, etc.). Participation in the SCOM meetings is mandatory for all financing partners and any absence from meetings needs to be duly justified in advance to the LP (who then is in charge of communicating it to all the SCOM Members at the beginning of the meeting).