Common use of OVERAGES AND SHORTAGES Clause in Contracts

OVERAGES AND SHORTAGES. All employees who are required to handle revenue transactions shall abide by the following procedures. (a) The Bus Drivers and Ticket Sales staff will be issued a float consisting of tickets and/or cash which is the property of GO Transit and are required to submit a completed sales report signed by the employee at the end of each shift, or as directed. The float must be maintained at its full value and used only to provide change coincident with the sale of tickets. (b) In Station Operations, unclaimed overages will be applied to offset shortages as outlined in (h). In Bus Operations, employees will be issued Cash Shortage and/or Cash Overage Vouchers depending on the circumstances. (206.06 Driver's Manual) (c) GO Transit staff are required to forward all funds accumulated during the shift to GO Transit at the end of each shift and to reimburse GO Transit for all shortages for which they are responsible as a result of ticket sales transactions. (d) A supplementary notification of a Shortage/Overage will be issued by Revenue Accounting Office for amounts of $25.00 or more whenever an overage or shortage is incurred that is not reported by the employee on his/her sales report. (e) When an employee submits a report with a shortage or overage or receives a supplementary notice from Revenue Accounting, which the employee believes he/she is not responsible for, the employee shall immediately explain the reason for the difference and request the amount be written off. The employee's supervisor will consider each request and where a fair and reasonable explanation has been given, the difference will be written off. In the event the supervisor does not grant the requested adjustment and the employee disputes his responsibility for the shortage, the matter may be grieved in accordance with the collective agreement. (f) Staff and trainees will not be responsible for shortages attributable to training. Where communal floats are in existence and shortages occur that cannot, after investigation by appropriate authorities, be attributed to a particular employee, the shortage will also be subject to the write-off procedure. (g) In Station Operations, in order to summarize overages/shortages incurred, statements will be issued monthly and overages /shortages accumulated by quarters. In Bus Operations, vouchers are issued as identified. (h) In Station Operations, at the end of each quarter (March, June, September and December), employees will be required to settle the net shortages incurred in the quarter. The net shortages for the quarter will be adjusted for any amounts disputed under the provisions of paragraph (e) and reduced by the amount of any net overage existing at the end of the previous quarter. If the resultant amount is a net shortage, it must be paid within five (5) scheduled work days unless the employee requests to pay in instalments, in which case the amount may be paid off in instalments provided that the minimum payments per pay must be the greater of $25.00 or 1/5 of the amount due. In the case of amounts not due because they are in dispute, these amounts will become payable 14 days after the resolution of the dispute unless the employee requests to pay in instalments, in which case the amount may be paid off in instalments provided that the minimum payments per pay must be the greater of $25.00 or 1/5 of the amount due. Net overage credits at the end of a quarter will be carried forward to the next quarter, and reduce to a maximum of four-hundred ($400.00) dollars annually at the close of the fiscal year (March 31). Bus Operations employees will settle accounts as issued within the five (5) scheduled work days allowed. A shortage issued to a driver must be accompanied by supporting documentation, i.e B.T.I. and/or B.I.M., detailed run report. Bus Drivers will not be required to cash in the disputed amount of a shortage until the end of the grievance procedure, excluding arbitration. (i) All outstanding amounts, including amounts in dispute, will become payable on termination. (j) Failure to make any payment when due will result in removal from duty without pay until the account is brought up to date. (k) Shortages will be paid by employees depositing the required amount as a separate deposit, showing the amount on a Miscellaneous Revenue Report. (l) Any employee acting in any revenue handling positions, who incurs an unreasonable number of overages and shortages will be subject to disciplinary action. It is understood and agreed that this Article 42.0 forms part of the Collective Agreement. However, the parties agree that this procedure shall not be subject to future negotiation, but the Employer may unilaterally amend these procedures in response to future needs of the service.

OVERAGES AND SHORTAGES. All employees who are required to handle revenue transactions shall abide by the following procedures. (a) The Bus Drivers and Ticket Sales staff will be issued a float consisting of tickets and/or cash which is the property of GO Transit and are required to submit a completed sales report signed by the employee at the end of each shift, or as directed. The float must be maintained at its full value and used only to provide change coincident with the sale of tickets. (b) In Station Operations, unclaimed overages will be applied to offset shortages as outlined in (h). In Bus Operations, employees will be issued Cash Shortage and/or Cash Overage Vouchers depending on the circumstances. (206.06 Driver's ’s Manual) (c) GO Transit staff are required to forward all funds accumulated during the shift to GO Transit at the end of each shift and to reimburse GO Transit for all shortages for which they are responsible as a result of ticket sales transactions. (d) A supplementary notification of a Shortage/Overage will be issued by Revenue Accounting Office for amounts of $25.00 or more whenever an overage or shortage is incurred that is not reported by the employee on his/her sales report. (e) When an employee submits a report with a shortage or overage or receives a supplementary notice from Revenue Accounting, which the employee believes he/she is not responsible for, the employee shall immediately explain the reason for the difference and request the amount be written off. The employee's ’s supervisor will consider each request and where a fair and reasonable explanation has been given, the difference will be written off. In the event the supervisor does not grant the requested adjustment and the employee disputes his responsibility for the shortage, the matter may be grieved in accordance with the collective agreement. (f) Staff and trainees will not be responsible for shortages attributable to training. Where communal floats are in existence and shortages occur that cannot, after investigation by appropriate authorities, be attributed to a particular employee, the shortage will also be subject to the write-off procedure. (g) In Station Operations, in order to summarize overages/overages/ shortages incurred, statements will be issued monthly and overages /shortages accumulated by quarters. In Bus Operations, vouchers are issued as identified. (h) In Station Operations, at the end of each quarter (March, June, September and December), employees will be required to settle the net shortages incurred in the quarter. The net shortages for the quarter will be adjusted for any amounts disputed under the provisions of paragraph (e) and reduced by the amount of any net overage existing at the end of the previous quarter. If the resultant amount is a net shortage, it must be paid within five (5) scheduled work days unless the employee requests to pay in instalments, in which case the amount may be paid off in instalments provided that the minimum payments per pay must be the greater of $25.00 or 1/5 of the amount due. In the case of amounts not due because they are in dispute, these amounts will become payable 14 days after the resolution of the dispute unless the employee requests to pay in instalments, in which case the amount may be paid off in instalments provided that the minimum payments per pay must be the greater of $25.00 or 1/5 of the amount due. Net overage credits at the end of a quarter will be carried forward to the next quarter, and reduce to a maximum of foursix-hundred ($400.00600.00) dollars annually at the close of the fiscal year (March 31). Bus Operations employees will settle accounts as issued within the five fourteen (514) scheduled work calendar days allowed. A shortage issued to a driver must be accompanied by supporting documentation, i.e i.e. B.T.I. and/or B.I.M., detailed run report. Bus Drivers will not be required to cash in the disputed amount of a shortage until the end of the grievance procedure, excluding arbitration. (i) All outstanding amounts, including amounts in dispute, will become payable on termination. (j) Failure to make any payment when due will result in removal from duty without pay until the account is brought up to date. (k) Shortages will be paid by employees depositing the required amount as a separate deposit, showing the amount on a Miscellaneous Revenue Report. (l) Any employee acting in any revenue handling positions, who incurs an unreasonable number of overages and shortages will be subject to disciplinary action. It is understood and agreed that this Article 42.0 forms part of the Collective Agreement. However, the parties agree that this procedure shall not be subject to future negotiation, but the Employer may unilaterally amend these procedures in response to future needs of the service.