Common use of Payment Processing Clause in Contracts

Payment Processing. a. PAYMENT TIME FRAME (NET 30 DAYS) DSHS or the Purchaser’s entity will make payment for satisfactory authorized services provided under this Contract within thirty (30) days of receipt of a complete and accurate invoice. b. PAYMENT ADJUSTMENTS Incomplete and/or inaccurate invoices will be returned to the Contractor for correction. The payment within thirty (30) days requirement will not be in effect until DSHS or the Purchaser’s entity receives a corrected invoice. All adjustments to billed Sign Language Interpreter service amounts must be completed within ninety (90) calendar days of the original date of billing by the Contractor, or as extended by the Purchaser. Overpayment or inappropriate payment related to Medicaid must comply with and are subject to CFR 42 Part 455 and WAC 182-502a-0701. c. DISALLOWED PAYMENTS DSHS or the Purchaser’s entity shall not pay for services rendered under the following circumstances: i. The Interpreter is an Employee of DSHS or of the Purchaser’s entity; or ii. The Interpreter is a Family Member of the Consumer. iii. The HCA Medicaid request was not prior authorized iv. The Interpreter is not qualified or authorized to provide services for the Customer. FEES AND RATES FOR SIGN LANGUAGE INTERPRETER REFERRAL AGENCIES REGION BOOKING FEE 1. PAYMENT FOR SERVICES a. INTERPRETER RATES i. An Interpreter’s Hourly Rate is determined by the number of years of experience post-Certification and the County where the services are rendered. ii. Interpreters will enter the new pay bracket at the beginning of each quarter, January 1st, April 1st, July 1st, and October 1st, not on their anniversary date. iii. Refer to TABLE 1, TABLE 2, TABLE 3, and TABLE 4 below for current rates. iv. An Interpreter’s years of experience are measured from the date of an approved Registry of Interpreters of the Deaf (RID) certification, or an approved Texas BEI Certification, through the present day, unless there is a lapse in membership. Any lapse in membership must be resolved with RID or BEI. v. Qualified Deaf Interpreter’s start at zero (0) years of experience when enrolling for the first time with ODHH. vi. All Appointments start with a Base Rate, which is the Interpreter’s Hourly Rate x

Payment Processing. a. PAYMENT TIME FRAME (NET 30 DAYS) DSHS or the Purchaser’s entity will make payment for satisfactory authorized services provided under this Contract within thirty (30) days of receipt of a complete and accurate invoice. b. PAYMENT ADJUSTMENTS Incomplete and/or inaccurate invoices will be returned to the Contractor for correction. The payment within thirty (30) days requirement will not be in effect until DSHS or the Purchaser’s entity receives a corrected invoice. All adjustments to billed Sign Language Interpreter service amounts must be completed within ninety (90) calendar days of the original date of billing by the Contractor, or as extended by the Purchaser. Overpayment or inappropriate payment related to Medicaid must comply with and are subject to CFR 42 Part 455 and WAC 182-502a-0701. c. DISALLOWED PAYMENTS DSHS or the Purchaser’s entity shall not pay for services rendered under the following circumstances: i. The Interpreter is an Employee of DSHS or of the Purchaser’s entity; or ii. The Interpreter is a Family Member of the Consumer. . iii. The HCA Medicaid request was not prior authorized iv. The Interpreter is not qualified or authorized to provide services for the Customer. FEES AND RATES FOR SIGN LANGUAGE INTERPRETER REFERRAL AGENCIES REGION BOOKING FEE AGENCIES 1. PAYMENT FOR SERVICESPayment for Services a. INTERPRETER RATES i. An Interpreter’s Hourly Rate is determined by the number of years of experience post-Certification and the County where the services are rendered. . ii. Interpreters will enter the new pay bracket at the beginning of each quarter, January 1st, April 1st, July 1st, and October 1st, not on their anniversary date. . iii. Refer to TABLE Table 1, TABLE Table 2, TABLE Table 3, and TABLE Table 4 below for current rates. iv. An Interpreter’s years of experience are measured from the date of an approved Registry of Interpreters of the Deaf (RID) certification, or an approved Texas BEI Certification, through the present day, unless there is a lapse in membership. Any lapse in membership must be resolved with RID or BEI. v. Qualified Deaf Interpreter’s start at zero (0) years of experience when enrolling for the first time with ODHH. vi. All Appointments start with a Base Rate, which is the Interpreter’s Hourly Rate x

Payment Processing. a. PAYMENT TIME FRAME (NET 30 DAYS) DSHS or the Purchaser’s entity will make payment for satisfactory authorized services provided under this Contract within thirty (30) days of receipt of a complete and accurate invoice. b. PAYMENT ADJUSTMENTS Incomplete and/or inaccurate invoices will be returned to the Contractor for correction. The payment within thirty (30) days requirement will not be in effect until DSHS or the Purchaser’s entity receives a corrected invoice. All adjustments to billed Sign Language Interpreter service amounts must be completed within ninety (90) calendar days of the original date of billing by the Contractor, or as extended by the Purchaser. Overpayment or inappropriate payment related to Medicaid must comply with and are subject to CFR 42 Part 455 and WAC 182-502a-0701. c. DISALLOWED PAYMENTS DSHS or the Purchaser’s entity shall not pay for services rendered under the following circumstances: i. The Interpreter is an Employee of DSHS or of the Purchaser’s entity; or ii. The Interpreter is a Family Member of the Consumer. . iii. The HCA Medicaid request was not prior authorized iv. The Interpreter is not qualified or authorized to provide services for the Customer. FEES AND RATES FOR SIGN LANGUAGE INTERPRETER REFERRAL AGENCIES REGION BOOKING FEE . 1. PAYMENT FOR SERVICESPayment for Services a. INTERPRETER RATES i. An Interpreter’s Hourly Rate is determined by the number of years of experience post-Certification and the County where the services are rendered. . ii. Interpreters will enter the new pay bracket at the beginning of each quarter, January 1st, April 1st, July 1st, and October 1st, not on their anniversary date. . iii. Refer to TABLE Table 1, TABLE Table 2, TABLE Table 3, and TABLE Table 4 below for current rates. iv. An Interpreter’s years of experience are measured from the date of an approved Registry of Interpreters of the Deaf (RID) certification, or an approved Texas BEI Certification, through the present day, unless there is a lapse in membership. Any lapse in membership must be resolved with RID or BEI. v. Qualified Deaf Interpreter’s start at zero (0) years of experience when enrolling for the first time with ODHH. vi. All Appointments start with a Base Rate, which is the Interpreter’s Hourly Rate x

Payment Processing. a. PAYMENT TIME FRAME (NET 30 DAYS) DSHS or the Purchaser’s entity will make payment for satisfactory authorized services provided under this Contract within thirty (30) days of receipt of a complete and accurate invoice. b. PAYMENT ADJUSTMENTS Incomplete and/or inaccurate invoices will be returned to the Contractor for correction. The payment within thirty (30) days requirement will not be in effect until DSHS or the Purchaser’s entity receives a corrected invoice. All adjustments to billed Sign Language Interpreter service amounts must be completed within ninety (90) calendar days of the original date of billing by the Contractor, or as extended by the Purchaser. Overpayment or inappropriate payment related to Medicaid must comply with and are subject to CFR 42 Part 455 and WAC 182-502a-0701. c. DISALLOWED PAYMENTS DSHS or the Purchaser’s entity shall not pay for services rendered under the following circumstances: i. The Interpreter is an Employee of DSHS or of the Purchaser’s entity; or ii. The Interpreter is a Family Member of the Consumer. iii. The HCA Medicaid request was not prior authorized iv. The Interpreter is not qualified or authorized to provide services for the Customer. FEES AND RATES FOR SIGN LANGUAGE INTERPRETER REFERRAL AGENCIES REGION BOOKING FEE . 1. PAYMENT FOR SERVICESPayment for Services a. INTERPRETER RATES i. An Interpreter’s Hourly Rate is determined by the number of years of experience post-Certification and the County where the services are rendered. ii. Interpreters will enter the new pay bracket at the beginning of each quarter, January 1st, April 1st, July 1st, and October 1st, not on their anniversary date. iii. Refer to TABLE Table 1, TABLE Table 2, TABLE Table 3, and TABLE Table 4 below for current rates. iv. An Interpreter’s years of experience are measured from the date of an approved Registry of Interpreters of the Deaf (RID) certification, or an approved Texas BEI Certification, through the present day, unless there is a lapse in membership. Any lapse in membership must be resolved with RID or BEI. v. Qualified Deaf Interpreter’s start at zero (0) years of experience when enrolling for the first time with ODHH. vi. All Appointments start with a Base Rate, which is the Interpreter’s Hourly Rate x

Payment Processing. a. PAYMENT TIME FRAME (NET 30 DAYS) DSHS or the Purchaser’s Purchasers entity will make payment for satisfactory authorized services provided under this Contract within thirty (30) days of receipt of a complete and accurate invoice. b. PAYMENT ADJUSTMENTS Incomplete and/or inaccurate invoices will be returned to the Contractor for correction. The payment within thirty (30) days requirement will not be in effect until DSHS or the Purchaser’s Purchasers entity receives a corrected invoice. All adjustments to billed Sign Language Interpreter service amounts must be completed within ninety (90) calendar days of the original date of billing by the Contractor, or as extended by the Purchaser. Overpayment or inappropriate payment related to Medicaid must comply with and are subject to CFR 42 Part 455 and WAC 182-502a-0701. c. DISALLOWED PAYMENTS DSHS or the Purchaser’s Purchasers entity shall not pay for services rendered under the following circumstances: i. The Interpreter is an Employee of DSHS or of the Purchaser’s Purchasers entity; or ii. The Interpreter is a Family Member of the ConsumerCustomer. iii. The HCA Medicaid request was not prior authorized authorized. iv. The Interpreter is not qualified or authorized to provide services for the Customer. FEES AND FEES/RATES FOR SIGN LANGUAGE INTERPRETER REFERRAL AGENCIES REGION BOOKING FEE 1. PAYMENT FOR SERVICESSERVICES WITH INDEPENDENT CONTRACTORS a. INTERPRETER RATES i. An Interpreter’s Hourly Rate is determined by the number of years of experience post-Certification and the County where the services are rendered. ii. Interpreters will enter the new pay bracket at the beginning of each quarter, January 1st, April 1st, July 1st, and October 1st, not on their anniversary date. iii. Refer to TABLE Table 1, TABLE Table 2, TABLE Table 3, and TABLE Table 4 below for current rates. iv. An Interpreter’s years of experience are measured from the date of an approved Registry of Interpreters of the Deaf (RID) certification, or an approved Texas BEI Certification, through the present day, unless there is a lapse in membership. Any lapse in membership must be resolved with RID or BEI. v. Qualified Deaf Interpreter’s start at zero (0) years of experience when enrolling for the first time with ODHH. vi. All Appointments start with a Base Raterate, which is the Interpreter’s Hourly Rate xx 1.5. All Appointments are scheduled for one (1) hour, even if you only need thirty (30) minutes. vii. If an Appointment lasts longer than one (1) hour, the Contractor shall invoice the Purchaser the regular Hourly Rate in fifteen (15) minute increments, by rounding up. viii. Evening, Weekend, and Holiday Rates include all hours outside of State business hours, which are Monday through Friday, 8:00 a.m. to 5:00 p.m., State Holidays are as follows: New Year’s Day, ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇ ▇▇’s birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Native American Heritage Day, and Christmas Day. b. CANCELLATION AND OTHER FEES i. Forty-eight (48) or more hours’ notice for cancellation of an Appointment by Purchaser is considered ample time and will result in no invoicing, fee, or pay for Interpreter. ii. Cancellation of an Appointment by Purchaser with less than forty-eight (48) hours’ notice will result in being billed for time reserved. iii. Supplemental fees are not paid when Appointments are cancelled. iv. Parking associated with Appointments may be billed with a valid receipt. v. Meals associated with Appointments may be billed per OFM Regulations. Meals are only associated with overnight requests. c. TRAVEL REIMBURSEMENT i. Gas mileage associated with Appointments will be billed per OFM Regulations at the start of each Appointment. ii. Travel is built into the initial Appointment time. When an Interpreter receives a request, the Interpreter shall indicate the time needed for them to do the assignment. iii. Travel is not included in Appointments that are longer than 7 hours in length. Gas mileage will be billed per OFM Regulations at the start of each Appointment. Certified Interpreters - from 1 year anniversary to the end of 5th year $64.66 $96.99 $69.66 $101.99 Certified Interpreters – from 6 year anniversary to the end of 10th year $67.84 $101.76 $72.84 $106.76 Certified Interpreters – from 11 year anniversary to the end of the 15th year $71.02 $106.53 $76.02 $111.53 Certified Interpreters – from 16 year anniversary to the end of the 20th year $75.26 $112.89 $80.26 $117.89 Certified Interpreters – with 21 years or more of experience $78.44 $117.66 $83.44 $122.66 Certified Interpreters - from 1 year anniversary to the end of 5th year $58.30 $87.45 $63.30 $92.45 Certified Interpreters – from 6 year anniversary to the end of 10th year $61.48 $92.22 $66.48 $97.22 Certified Interpreters – from 11 year anniversary to the end of the 15th year $64.66 $96.99 $69.66 $101.99 Certified Interpreters – from 16 year anniversary to the end of the 20th year $67.84 $101.76 $72.84 $106.76 Certified Interpreters – with 21 years or more of experience $71.02 $106.53 $76.02 $111.53 Certified Interpreters - from 1 year anniversary to the end of 5th year $65.58 $98.36 $103.36 Base $70.58 Hourly $108.36 Base $75.58 Hourly Add $5.00 to Base then Hourly rate Certified Interpreters – from 6 year anniversary to the end of 10th year $68.80 $103.20 $108.20 Base $73.80 Hourly $113.20 Base $78.80 Hourly Add $5.00 to Base then Hourly rate Certified Interpreters – from 11 year anniversary to the end of the 15th year $72.03 $108.04 $113.04 Base $77.03 Hourly $118.04 Base $82.03 Hourly Add $5.00 to Base then Hourly rate Certified Interpreters – from 16 year anniversary to the end of the 20th year $76.33 $114.49 $119.49 Base $81.33 Hourly $124.49 Base $86.33 Hourly Add $5.00 to Base then Hourly rate Certified Interpreters – with 21 years or more of experience $79.55 $119.33 $124.33 Base $84.55 Hourly $129.33 Base $79.55 Hourly Add $5.00 to Base then Hourly rate Certified Interpreters - from 1 year anniversary to the end of 5th year $59.13 $88.69 $93.69 Base $64.13 Hourly $98.69 Base $69.13 Hourly Add $5.00 to Base then Hourly rate Certified Interpreters – from 6 year anniversary to the end of 10th year $62.35 $93.53 $98.53 Base $67.35 Hourly $103.53 Base $72.35 Hourly Add $5.00 to Base then Hourly rate Certified Interpreters – from 11 year anniversary to the end of the 15th year $65.58 $98.36 $103.36 Base $70.58 Hourly $108.36 Base $75.58 Hourly Add $5.00 to Base then Hourly rate Certified Interpreters – from 16 year anniversary to the end of the 20th year $68.80 $103.20 $108.20 Base $73.80 Hourly $113.20 Base $78.80 Hourly Add $5.00 to Base then Hourly rate Certified Interpreters – with 21 years or more of experience $72.03 $108.04 $113.04 Base $75.03 Hourly $118.04 Base $80.03 Hourly Add $5.00 to Base then Hourly rate

Payment Processing. a. PAYMENT TIME FRAME (NET 30 DAYS) DSHS or the Purchaser’s entity will make payment for satisfactory authorized services provided under this Contract within thirty (30) days of receipt of a complete and accurate invoice. b. PAYMENT ADJUSTMENTS Incomplete and/or inaccurate invoices will be returned to the Contractor for correction. The payment within thirty (30) days requirement will not be in effect until DSHS or the Purchaser’s entity receives a corrected invoice. All adjustments to billed Sign Language Interpreter service amounts must be completed within ninety (90) calendar days of the original date of billing by the Contractor, or as extended by the Purchaser. Overpayment or inappropriate payment related to Medicaid must comply with and are subject to CFR 42 Part 455 and WAC 182-502a-0701. c. DISALLOWED PAYMENTS DSHS or the Purchaser’s entity shall not pay for services rendered under the following circumstances: i. The Interpreter is an Employee of DSHS or of the Purchaser’s entity; or ii. The Interpreter is a Family Member of the Consumer. iii. The HCA Medicaid request was not prior authorized iv. The Interpreter is not qualified or authorized to provide services for the Customer. FEES AND RATES FOR SIGN LANGUAGE INTERPRETER REFERRAL AGENCIES REGION BOOKING FEE 1. PAYMENT FOR SERVICES. a. INTERPRETER RATES i. An Interpreter’s Hourly Rate is determined by the number of years of experience post-Certification and the County where the services are rendered. ii. Interpreters will enter the new pay bracket at the beginning of each quarter, January 1st, April 1st, July 1st, and October 1st, not on their anniversary date. iii. Refer to TABLE Table 1, TABLE Table 2, TABLE Table 3, and TABLE Table 4 below for current rates. iv. An Interpreter’s years of experience are measured from the date of an approved Registry of Interpreters of the Deaf (RID) certification, or an approved Texas BEI Certification, through the present day, unless there is a lapse in membership. Any lapse in membership must be resolved with RID or BEI. v. Qualified Deaf Interpreter’s start at zero (0) years of experience when enrolling for the first time with ODHH. vi. All Appointments start with a Base Rate, which is the Interpreter’s Hourly Rate x

Payment Processing. a. PAYMENT TIME FRAME (NET 30 DAYS) DSHS or the Purchaser’s entity will make payment for satisfactory authorized services provided under this Contract within thirty (30) days of receipt of a complete and accurate invoice. b. PAYMENT ADJUSTMENTS Incomplete and/or inaccurate invoices will be returned to the Contractor for correction. The payment within thirty (30) days requirement will not be in effect until DSHS or the Purchaser’s entity receives a corrected invoice. All adjustments to billed Sign Language Interpreter service amounts must be completed within ninety (90) calendar days of the original date of billing by the Contractor, or as extended by the Purchaser. Overpayment or inappropriate payment related to Medicaid must comply with and are subject to CFR 42 Part 455 and WAC 182-502a-0701. c. DISALLOWED PAYMENTS DSHS or the Purchaser’s entity shall not pay for services rendered under the following circumstances: i. The Interpreter is an Employee of DSHS or of the Purchaser’s entity; or ii. The Interpreter is a Family Member of the Consumer. iii. The HCA Medicaid request was not prior authorized iv. The Interpreter is not qualified or authorized to provide services for the Customer. FEES AND RATES FOR SIGN LANGUAGE INTERPRETER REFERRAL AGENCIES REGION BOOKING FEE FEE 1. PAYMENT FOR SERVICES a. INTERPRETER RATES i. An Interpreter’s Hourly Rate is determined by the number of years of experience post-Certification and the County where the services are rendered. ii. Interpreters will enter the new pay bracket at the beginning of each quarter, January 1st, April 1st, July 1st, and October 1st, not on their anniversary date. iii. Refer to TABLE 1, TABLE 2, TABLE 3, and TABLE 4 below for current rates. iv. An Interpreter’s years of experience are measured from the date of an approved Registry of Interpreters of the Deaf (RID) certification, or an approved Texas BEI Certification, through the present day, unless there is a lapse in membership. Any lapse in membership must be resolved with RID or BEI. v. Qualified Deaf Interpreter’s start at zero (0) years of experience when enrolling for the first time with ODHH. vi. All Appointments start with a Base Rate, which is the Interpreter’s Hourly Rate x