Common use of Payments to Engineer Clause in Contracts

Payments to Engineer. Refer to included Attachment ‘A’. This Task Order is executed this day of , 20 . Galveston County Water Control and Improvement District No. 1 HDR Engineering, Inc. “OWNER” “ENGINEER” BY: BY: NAME: ▇▇▇ ▇▇▇▇▇▇▇ NAME: ▇▇▇▇▇ ▇▇▇▇▇▇ TITLE: Board President TITLE: Vice President ADDRESS: ▇▇▇▇ ▇▇ ▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇: ▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇, ▇▇▇. ▇▇▇ Dickinson, TX 77539 Houston, TX 77081 ATTACHMENT ‘A’ October 17, 2022 Board of Directors Galveston County Water Control and Improvement District No. 1 2750 FM 517 East Dickinson, Texas 77539 Re: Proposal for Professional Engineering Services 2022 District Bond Project – 2022 WWTP Process Control Improvements Dear Board Members: HDR Engineering, Inc. (HDR) is pleased to provide you with this fee proposal for Professional Engineering Services for the 2022 Wastewater Treatment Plant (WWTP) Process Control Improvements project. For your convenience, this proposal consists of a General Overview, Key Project Understandings, Scope of Services, Fees, Schedule, Preliminary Opinion of Probable Construction Cost, and Terms and Conditions Sections. GENERAL OVERVIEW: The Galveston County Water Control and Improvement District No. 1 (District) operates and maintains a WWTP located at ▇▇▇▇ ▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇. The WWTP has gone through many upgrades and expansions with the last major project occurring in 2003-2004. The current WWTP is permitted for a daily average effluent flow of 4.8 million gallons per day (MGD) and a two (2) hour peak effluent flow of 21.6 MGD. Under Task Order No. 4, HDR performed a conditions assessment of the WWTP which identified a number of process control components in need of upgrade or total replacement. These components include both mechanical items such as pumps, gate valves, meters, etc. and instrumentation items such as control panels and SCADA programming. Due to the magnitude of these required upgrades and/or replacements, the District included this project as part of their 2022 $5.710 Million Bond Application to the TCEQ. The TCEQ notified the District of their approval and authorization to sell bonds on December 28, 2021. The District has therefore requested this task order proposal from HDR in order to assist with the implementation of these process control improvements. KEY PROJECT UNDERSTANDINGS: HDR’s development of the Project Scope of Services is based on the following process control improvements: I. Mechanical Items • Influent Lift Stations o Installation of air release valves on both Main and South Lift Station discharge headers. ▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇, ▇▇▇▇▇ ▇▇▇, ▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇ T (▇▇▇) ▇▇▇-▇▇▇▇ F (▇▇▇) ▇▇▇-▇▇▇▇ Texas Registered Engineering Firm F-754 o Elimination of the non-working knife gate valve on the Main Lift Station combined discharge header. The gate valve will be removed and a plate will be installed to permanently seal the valve body shut at this orifice. o Installation of a variable frequency drive (VFD) to Main Lift Station Pump 3. o Installation of a new Pump 3 to the South Lift Station. The existing lift station and discharge piping is already configured for a third pump and thus the only items to be installed is the pump and guide rail system. The District will only accept Flygt submersible pumps and this work will be sole sourced to their sole vendor ▇▇▇▇ Equipment Company. o Installation of VFDs to all three (3) pumps at the South Lift Station. o Replacement of all knife gate valves and swing check valves on each individual pump discharge line at the Main and South Lift Stations. There will be a total of six (6) gate and check valve replacements at the Main Lift Station and three (3) at the South Lift Station. o Replacement of manual pressure gauges at the Main and South Lift Stations. • RAS/WAS Pump Stations o Replacement of eight (8) strap-on flow meters with new strap-on flow meters. Five (5) flow meters are at the northern RAS/WAS station and three (3) are at the southern RAS/WAS station. Local displays to be installed in an enclosed panel. o Replacement of valve actuators at both RAS/WAS Stations. There are two (2) valve actuators at each station for a total of four (4). o Installation of air relief valves at both RAS/WAS Stations. There are two (2) pump discharge lines at each station for a total of four (4) air release valves. • Flow Meters on Chlorine Contact ▇▇▇▇▇▇▇▇ 1A, 1B, and 2 o Replacement of ultrasonic flow meters on each of the three (3) chlorine contact basins. Each flow meter will be installed in a protective panel. • Other o Installation of a dissolved oxygen probe near the final ▇▇▇▇ past the blower. II. Instrumentation Items K2 Services is the SCADA system integrator for the District and all instrumentation and SCADA work will be designed and installed by them as part of this project. In order to comply with bond requirements related to project contract documents, HDR will prepare limited plans and specifications showing the general nature and overall intent of this work to be performed by K2 Services. K2 Services will be solely responsible for design and performance of their SCADA products and overall systems operation. The instrumentation work to be performed by K2 Services includes: • Influent Lift Stations o Update the pump control logic on both the Main and South Lift Stations to vary pump speeds to maintain constant level in wet well. Allow operator to set constant level snd also run in manual. o Configure Control Room VTScada panels to efficiently show all data to operator and allow operator input. • RAS/WAS Pump Stations o Install control logic on SCADA system to pace RAS flow to influent flow or chlorine contact chamber flows.

Payments to Engineer. Refer to included Attachment ‘A’. This Task Order is executed this day of , 20 . Galveston County Water Control and Improvement District No. 1 HDR Engineering, Inc. “OWNER” “ENGINEER” BY: BY: NAME: ▇▇▇ ▇▇▇▇▇▇▇ NAME: ▇▇▇▇▇ ▇▇▇▇▇▇ TITLE: Board President TITLE: Vice President ADDRESS: ▇▇▇▇ ▇▇ ▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇: ▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇, ▇▇▇. ▇▇▇ Dickinson, TX 77539 Houston, TX 77081 ATTACHMENT ‘A’ October 17, 2022 Board of Directors Galveston County Water Control and Improvement District No. 1 2750 FM 517 East Dickinson, Texas 77539 Re: Proposal for Professional Preliminary Engineering Services 2022 District Bond Project – 2022 WWTP Process Control Improvements FM 517 (FM 646 to Cemetery Road) Sanitary Sewer Replacement PER Dear Board Members: HDR Engineering, Inc. (HDR) is pleased to provide you with this fee proposal for Professional Preliminary Engineering Services to evaluate replacement options for the 2022 Wastewater Treatment Plant (WWTP) Process Control Improvements projectgravity sanitary sewer trunk main and Cemetery Road Lift Station that are along FM 517 from FM 646 to Cemetery Road. For your convenience, this proposal consists of a General Overview, Key Project Understandings, Scope of Services, Fees, Schedule, Preliminary Opinion of Probable Construction Cost, and Terms and Conditions Sections. GENERAL OVERVIEW: The Galveston County Water Control and Improvement District No. 1 (District) operates has existing water line and maintains a WWTP located at ▇▇▇▇ ▇▇sanitary sewer facilities within District owned utility easements and rights-of-way on each side of FM 517 from Cemetery Road to ▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇ just west of Interstate Highway 45. FM 517 is owned and maintained by the Texas Department of Transportation (TxDOT) and since 2016 TxDOT has been in the design process of widening FM 517 from FM 646 to Highway 35 in Alvin. This widening is expected to take anywhere from thirty (30) feet to sixty (60) feet of additional right-of-way on one or both sides of FM 517 which will impact the District’s existing water and wastewater facilities in the area. On April 6, 2022, District Staff and HDR attended a 30% Utility Coordination Meeting with TxDOT and their Design Engineer (Woolpert) to get an update on the FM 517 widening project. After this meeting, TxDOT shared their 30% design plans, roadway cross-sections and utility conflict matrix. HDR’s review of this information confirmed that the District’s existing 10-inch / 12-inch water lines, 15-inch thru 30-inch gravity sanitary sewer trunk mains, and portions of the Cemetery Road Lift Station will be impacted as a result of this widening project. District Staff and HDR have attempted multiple times since the 30% Utility Coordination Meeting to meet with TxDOT’s Design Engineer to further discuss the impacts of this widening project on the District’s facilities but the response has been that TxDOT is not ready to start this discussion. However, on August 17, 2022, District Staff and HDR attended a virtual meeting between the City of ▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇ and TxDOT and during this meeting TxDOT verbally committed that they would be responsible for relocation and replacement of District facilities that would be under the new roadway pavement. The WWTP has gone through many upgrades existing 15-inch thru 30-inch gravity sanitary sewer trunk main system along the north side of FM 517 was constructed in the early 1970’s and expansions with its service area included land that is now serviced by the last major project occurring in 2003-2004City of League City. The current WWTP slope of this trunk main system is permitted for a daily average effluent flow of 4.8 million gallons per day (MGD) also relatively flat due to it’s length and a two (2) hour peak effluent flow of 21.6 MGD. Under Task Order No. 4, HDR performed a conditions assessment of the WWTP which identified a number of process control components in need of upgrade or total replacement. These components include both mechanical items such as pumps, gate valves, meters, etc. and instrumentation items such as control panels and SCADA programming. Due to the magnitude of these required upgrades and/or replacements, the District included this project as part of their 2022 $5.710 Million Bond Application to the TCEQ. The TCEQ notified the District of their approval and authorization to sell bonds on December 28, 2021. The District has therefore requested this task order proposal from HDR in order to assist with the implementation of these process control improvements. KEY PROJECT UNDERSTANDINGS: HDR’s development of the Project Scope of Services is based on the following process control improvements: I. Mechanical Items • Influent Lift Stations o Installation of air release valves on both Main and South Lift Station discharge headers. ▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇, ▇▇▇▇▇ ▇▇▇, ▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇ T (▇▇▇) ▇▇▇-▇▇▇▇ F (▇▇▇) ▇▇▇-▇▇▇▇ Texas Registered Engineering Firm F-754 o Elimination of does not meet current Texas Commission on Environmental Quality (TCEQ) minimum design requirements. Therefore, this gravity sanitary sewer system cannot be replaced back at the non-working knife gate valve on same size and slope and thus the Main Lift Station combined discharge header. The gate valve will be removed and a plate will be installed District requested this task order proposal from HDR to permanently seal evaluate several alternatives to replace this gravity sanitary sewer system as well as the valve body shut at this orifice. o Installation of a variable frequency drive (VFD) to Main Lift Station Pump 3. o Installation of a new Pump 3 to the South Cemetery Road Lift Station. The results of this preliminary engineering evaluation will be to present this information and replacement recommendation to TxDOT for inclusion in their FM 517 widening project. SCOPE OF SERVICES: HDR will perform the following Scope of Services on this Project: Task 1: Project Management • Project Management and invoicing within the HDR project management system. Project Setup includes development of a Project Management Plan, Quality Management Plan, and Safety Plan. HDR’s Safety Plan will only be for HDR employees. • Prepare monthly invoices from project kickoff to closeout. Task 2: Preliminary Engineering Design Phase Services • Hold preliminary “kick-off” meeting with District Staff to finalize the requirements for the project and gather operational information on the existing facilities. • Research and gather existing relevant data on the Cemetery Road Lift Station and FM 517 sanitary sewer trunk main such as “as built” plans and specifications, existing utility information, etc. • Research and gather information on private utilities (i.e. gas, electrical, telephone, pipelines, etc.) within and near the vicinity of the lift station site and discharge piping is already configured sanitary sewer alignment along FM 517. • Perform field reconnaissance of the lift station site and the sanitary sewer alignment along FM 517 to obtain information on surface features and any other information that would impact relocation design and construction. • Research and gather existing relevant data on District utilities through record drawings, GIS, aerial photographs, etc. • Obtain and evaluate projected land use and sanitary sewer flow information data for both developed and undeveloped areas within the District Boundary that are serviced by the Cemetery Road Lift Station and the FM 517 sanitary sewer trunk main from Cemetery Road to FM 646. • Determine the required size of the FM 517 sanitary sewer trunk main from Cemetery Road to FM 646 based on ultimate service area and in accordance with TCEQ minimum slope requirements. • Determine the ultimate Cemetery Road Lift Station service area and anticipated current and future flow rates; prepare preliminary hydraulic calculations to assess the required improvements to the performance of the station. • Prepare and evaluate a third pump and thus the only items to be installed is the pump and guide rail system. The District will only accept Flygt submersible pumps and this work will be sole sourced to their sole vendor ▇▇▇▇ Equipment Company. o Installation maximum of VFDs to all three (3) pumps at alternatives for the South replacement and relocation of the Cemetery Road Lift Station. o Replacement Alternatives to evaluate replacement of all knife gate valves the FM 517 sanitary sewer trunk main from Cemetery Road to FM 646 in accordance with TCEQ design requirements and swing check valves on each individual pump discharge line at force main impacts to the Main and South Bayou Lakes Lift StationsStation since it discharges into the FM 517 sanitary sewer trunk main system. There • Research real estate/easement acquisition options in the event the Cemetery Road Lift Station site must be relocated or if an additional lift station will be required as a total result of six complying with TCEQ minimum sanitary sewer slope requirements. • Research flood plain status of the project area and design structures above the flood plain, if required. • Prepare Opinion of Probable Construction Cost (6OPCC) gate and check valve replacements at for all identified alternatives for the Main replacement of the Cemetery Road Lift Station and FM 517 sanitary sewer trunk main. • Hold a workshop with District Staff to discuss the various alternatives for replacement of the Cemetery Road Lift Station and FM 517 sanitary sewer trunk main, review the OPCC for each alternative and find a consensus for the final recommendations in the Preliminary Engineering Report (PER). • Prepare a Draft Preliminary Engineering Report documenting the findings of the site assessments, the replacement alternatives and associated costs, the results of the workshop with District Staff, and the recommendations to present to TxDOT for inclusion in TxDOT’s FM 517 Widening Project. • Submit up to one (1) hard copy and one (1) electronic copy in PDF of the draft PER for review by the District. • Conduct a PER briefing meeting with District staff to present and discuss the contents of the PER prior to finalizing the document. • Make any changes to the PER resulting from the PER briefing meeting. • Submit up to three (3) at hard copies and one (1) electronic copy in PDF of the South Lift Station. o Replacement of manual pressure gauges at Final Preliminary Engineering Report making this document the Main and South Lift Stationsbasis for the final design recommendations for inclusion in TxDOT’s FM 517 Widening Project. • RAS/WAS Pump Stations o Replacement of eight (8) strap-on flow meters with new strap-on flow meters. Five (5) flow meters are at the northern RAS/WAS station and three (3) are at the southern RAS/WAS station. Local displays Coordinate up to be installed in an enclosed panel. o Replacement of valve actuators at both RAS/WAS Stations. There are two (2) valve actuators at each station for a total interim meetings with TxDOT during the course of four (4). o Installation of air relief valves at both RAS/WAS Stations. There are two (2) pump discharge lines at each station for a total of four (4) air release valvesthe preliminary design process. • Flow Meters on Chlorine Contact Coordinate with other agencies such as the City of ▇▇▇▇▇▇▇▇▇ 1A, 1B, and 2 o Replacement City of ultrasonic flow meters on each League City relevant to the execution of the three (3) chlorine contact basinsproject. Each flow meter will Additional Services Other Additional Services are those services that are beyond the Scope of Services section of this proposal. Additional Services shall only be installed performed when directed by the District to HDR. These services are not considered normal or customary engineering services and may include, but not be limited to, the following: o Services resulting from significant changes in the extent of the project or its design including but not limited to changes in size, complexity, schedule, or character of construction or method of financing; and revising previously accepted studies, reports design documents or Contract Documents when such revisions are due to causes beyond HDR’s control. o Preparing documents for alternate bids outside of the original scope requested by the District or documents for out of sequence work. o Preparing to serve, or serving as a protective panel. • Other o Installation of a dissolved oxygen probe near the final ▇▇▇▇ past the blower. II. Instrumentation Items K2 Services is the SCADA system integrator consultant, or witness for the District and all instrumentation and SCADA work in any litigation, public hearing or other legal or administrative proceedings involving the Project. HDR will endeavor to appraise the District of any potential additional or extended services that may result from the above listed items, prior to HDR’s expenditure of time on such services. As previously noted, any such extended or additional services shall only be performed when directed by the District to HDR. Any appropriate engineering fee for these additional services will be designed and installed by them negotiated with the District as part an amendment to HDR’s contract, as required. HDR proposes to provide the outlined scope of this projectservices for a lump sum fee of $47,400.00. In order Refer to comply with bond requirements related to project contract documents, Attachment 1 – HDR will prepare limited plans and specifications showing the general nature and overall intent Level of this work to be performed by K2 Services. K2 Services will be solely responsible Effort Spreadsheet for design and performance of their SCADA products and overall systems operation. The instrumentation work to be performed by K2 Services includes: • Influent Lift Stations o Update the pump control logic on both the Main and South Lift Stations to vary pump speeds to maintain constant level in wet well. Allow operator to set constant level snd also run in manual. o Configure Control Room VTScada panels to efficiently show all data to operator and allow operator input. • RAS/WAS Pump Stations o Install control logic on SCADA system to pace RAS flow to influent flow or chlorine contact chamber flowsadditional information.