Preparation and Planning. Safeguarding Policies and Procedures Clear line of accountability by having a designated safeguarding lead, or a member of the senior leadership team in your organisation to take leadership responsibility for child protection arrangements, including the commissioning and/or provision of services. Up-to-date Safeguarding or Child Protection Policy, signed by the designated safeguarding lead (or the most senior person in your organisation), that is written clearly and is accessible and available to all relevant stakeholders, including children. The safeguarding arrangements include a clear referral pathway for any safeguarding concerns or allegations of abuse. Designated Safeguarding Lead (or equivalent) Mobility leaders have met with the designated safeguarding lead (or equivalent within your organisation) and have considered which arrangements need to be in place in both countries to ensure the safeguarding of all participants. Staff Safe recruitment procedures are in place to carefully screen applicants (staff and volunteers) and to help prevent unsuitable individuals working with children. This is set out in part-3 of Keeping children safe in education (KCSIE). Clear whistleblowing procedures, are suitably referenced in staff training and codes of conduct. Appropriate support, for example via the designated safeguarding lead, for staff is offered, including undertaking mandatory induction and child protection training. All staff and volunteers engaged in regulated activity with those under 18 years old have undergone an enhanced DBS with barred list information, Disclosure Scotland or AccessNI check or equivalent. Ratios of staff to students have been agreed and consideration given in respect of the age of the children, whether any of the children have special educational needs and disabilities, the nature of the Funded Activities, the experience of those accompanying participants, duration of the Mobility and overnight stays. All accompanying staff members have been informed of their roles and responsibilities and reminded of codes of conduct. Staff are aware of any known health conditions the children may have including any medication and any possible allergies. All staff have detailed information about parents’/guardians’/carers’ emergency contact details. Pre-Mobility and Planning The appropriate risk assessments have been completed and the local authority notified of the Mobility. Work has been carried out with partner educational organisations overseas to ascertain the nature of any safeguarding policies and procedures. This is to include the type of criminal record checks that have been carried out and other intelligence gathered when participants will be staying with families. Details provided of the expectations they have of host families are confirmed in writing. When feasible and where a Mobility is being arranged for the first time, or involves a significant number of new staff members, a preliminary visit ahead of a Mobility has been carried out. Where participants age 18 or over are taking part in the Mobility, this has been risk assessed and additional consideration has been given to the age of their co-participants. These participants are no longer legally categorised as children and the school/college should consider whether it is appropriate for them to be partnered with a participant under the age of 18. Consideration must be given to the need for participants to have suitable insurance. Children with Disabilities All planning for Funded Activities fully considers participants under the age of 18 or young persons with a disability (as defined by the Disability Discrimination Act). However, it may be thought unsuitable for participants with certain types of disability to be offered a homestay situation. If they are integrated in a group with children who do not have disabilities, and they are staying with families, then it is important that those who are staying in a hotel or hostel as part of the Mobility, are able to visit the family hosting one of their fellow participants on the Mobility. Information for Parents / Guardians Information has been provided to parents/ guardians/carers about how welfare concerns or instances of abuse can be reported and how these will be managed. Parents/guardians/carers of children involved in the trip have full details of participants under the age of 18 involved in the Mobility have full details of where their child is staying, a full itinerary of the Mobility and emergency contact telephone numbers. Expectations regarding behaviour of participants under 18 (which are captured in a code of conduct for staff and behaviour policy for pupils, developed by the Grant Recipient) have been communicated to parents/guardians/carers. Host Families: Every reasonable step must be taken to ensure the safety and well-being of young people when they stay with families. Selection and management of host families is crucial to ensuring the safety and protection of children. Procedures for selecting host The Mobility leader has ensured that the host organisation has a procedure in place to assess the suitability of homestays and obtained confirmation of this in writing families The selection of host families includes: Police Checks (where possible) Self-Declaration forms (where possible) Code of Conduct House rules Home visit checks Verification of family structure Suitability of sleeping arrangements Selection procedures have been communicated to parents/guardians/carers and their written agreement obtained to confirm they are satisfied with the hosting arrangements and the way in which the hosts families have been identified. Families and participants under the age of 18 have been carefully matched and consideration given to particular aspects, including gender, diet, religious belief, and additional needs. Accommodation All participants under the age of 18 have his or her own bed in a room of someone of their own gender, or a separate bedroom. All participants under the age of 18 have privacy whilst dressing, washing, and using toilet facilities.
Appears in 1 contract
Sources: Grant Funding Agreement
Preparation and Planning. Safeguarding Policies and Procedures Clear line of accountability by having a designated safeguarding lead, or a member of the senior leadership team in your organisation to take leadership responsibility for child protection arrangements, including the commissioning and/or provision of services. Up-to-date Safeguarding or Child Protection Policy, signed by the designated safeguarding lead (or the most senior person in your organisation), that is written clearly and is accessible and available to all relevant stakeholders, including children. The safeguarding arrangements include a clear referral pathway for any safeguarding concerns or allegations of abuse. Designated Safeguarding Lead (or equivalent) Mobility leaders have met with the designated safeguarding lead (or equivalent within your organisation) and have considered which arrangements need to be in place in both countries to ensure the safeguarding of all participants. Staff Safe recruitment procedures are in place to carefully screen applicants (staff and volunteers) and to help prevent unsuitable individuals working with children. This is set out in part-3 of Keeping children safe in education (KCSIEKCISE). Clear whistleblowing procedures, are suitably referenced in staff training and codes of conduct. Appropriate support, for example via the designated safeguarding lead, for staff is offered, including undertaking mandatory induction and child protection training. All staff and volunteers engaged in regulated activity with those under 18 years old have undergone an enhanced DBS with barred list information, Disclosure Scotland or AccessNI check or equivalent. Ratios of staff to students have been agreed and consideration given in respect of the age of the children, whether any of the children have special educational needs and disabilities, the nature of the Funded Activities, the experience of those accompanying participants, duration of the Mobility and overnight stays. All accompanying staff members have been informed of their roles and responsibilities and reminded of codes of conduct. Staff are aware of any known health conditions the children may have including any medication and any possible allergies. All staff have detailed information about parents’/guardians’/carers’ emergency contact details. Pre-Mobility and Planning The appropriate risk assessments have been completed and the local authority notified of the MobilityMobilty. Work has been carried out with partner educational organisations overseas to ascertain the nature of any safeguarding policies and procedures. This is to include the type of criminal record checks that have been carried out and other intelligence gathered when participants will be staying with families. Details provided of the expectations they have of host families are confirmed in writing. When feasible and where a Mobility is being arranged for the first time, or involves a significant number of new staff members, a preliminary visit ahead of a Mobility has been carried out. Where participants age 18 or over are taking part in the Mobility, this has been risk assessed and additional consideration has been given to the age of their co-co- participants. These participants are no longer legally categorised as children and the school/college should consider whether it is appropriate for them to be partnered with a participant under the age of 18. Consideration must be given to the need for participants to have suitable insurance. Children with Disabilities All planning for Funded Activities fully considers participants under the age of 18 or young persons with a disability (as defined by the Disability Discrimination Act). However, it may be thought unsuitable for participants with certain types of disability to be offered a homestay situation. If they are integrated in a group with children who do not have disabilities, and they are staying with families, then it is important that those who are staying in a hotel or hostel as part of the Mobility, are able to visit the family hosting one of their fellow participants on the Mobility. Information for Parents / Guardians Information has been provided to parents/ guardians/carers about how welfare concerns or instances of abuse can be reported and how these will be managed. Parents/guardians/carers of children involved in the trip have full details of participants under the age of 18 involved in the Mobility have full details of where their child is staying, a full itinerary of the Mobility and emergency contact telephone numbers. Expectations regarding behaviour of participants under 18 (which are captured in a code of conduct for staff and behaviour policy for pupils, developed by the Grant Recipient) have been communicated to parents/guardians/carers. Host Families: Every reasonable step must be taken to ensure the safety and well-being of young people when they stay with families. Selection and management of host families is crucial to ensuring the safety and protection of children. Procedures for selecting host families The Mobility leader has ensured that the host organisation has a procedure in place to assess the suitability of homestays and obtained confirmation of this in writing families The selection of host families includes: 🠶 Police Checks (where possible) 🠶 Self-Declaration forms (where possible) 🠶 Code of Conduct 🠶 House rules 🠶 Home visit checks 🠶 Verification of family structure 🠶 Suitability of sleeping arrangements Selection procedures have been communicated to parents/guardians/carers and their written agreement obtained to confirm they are satisfied with the hosting arrangements and the way in which the hosts families have been identified. Families and participants under the age of 18 have been carefully matched and consideration given to particular aspects, including gender, diet, religious belief, and additional needs. Accommodation All participants under the age of 18 have his or her own bed in a room of someone of their own gender, or a separate bedroom. All participants under the age of 18 have privacy whilst dressing, washing, and using toilet facilities.
Appears in 1 contract
Sources: Grant Funding Agreement