Common use of Prescheduled Overtime Clause in Contracts

Prescheduled Overtime. PRESCHEDULED OVERTIME. Prescheduled overtime is defined as overtime that could be reasonably scheduled in advance (at least 24 hours) to actually being required. When a prescheduled overtime need exists, the overtime will be posted for volunteers within the Group requiring the overtime. The posting shall specify the date, time, grade and classification, and any required certifications (e.g., solid waste, water, wastewater, etc.) needed to perform the overtime requirement. Overtime will be assigned to the employee who most closely meets the certification and grade requirements on a rotational basis. Example: if the posting requires an Operator/Maintainer, Grade 3, then preference will be given to all grade 3 employees within the Group before the overtime is filled with a higher-grade employee(s). If an overtime requirement cannot be filled within the Group requiring the overtime, and when there is adequate time (more than 8 hours), the overtime will be offered to all Groups. Employee(s) selected to fill the overtime requirement will be notified by the end of the workday prior to the overtime requirement as a minimum. If the overtime requirement cannot be filled utilizing the procedures outlined in this provision, the Department Head or his or her designee will assign the overtime to the next qualified employee on the group seniority rotational list. Employees performing prescheduled overtime shall be paid for a minimum of two (2) hours, unless the two-hour minimum coincides with their normal work hours or a call-in prior to the prescheduled assignment where the employee is already on the site and the employee shall perform duties as assigned. Example: If an employee is assigned to work prescheduled overtime one hour before the start of his normal workday, he will receive only one hour of overtime pay. No employee will receive overtime pay and straight time pay for the same hours worked. An employee will not receive a 2-hour minimum for a call-in and prescheduled overtime when they occur simultaneously when the employee is already on-site. Example. If an employee is pre-scheduled for an assignment (or other reason) and then called in for an emergency situation (or vis-versa) in the same day (12:00 a.m. – 11:59 p.m.) the employee will receive one 2 hour minimum for either the call-in or the prescheduled situation but, not for both. If the employee leaves the facility and is then called back; the employee will be paid time and a half for all hours worked during the same 24- hour period.

Prescheduled Overtime. PRESCHEDULED OVERTIME1. Prescheduled If the Department has been notified of a personnel shortage with two (2) or more hours notice before the work schedule is to start, then filling of the vacancy should first be attempted by shifting personnel from one assignment to another. All Employees within the collective bargaining unit can be considered for this purpose. 2. If it is not possible to meet service needs by such shifting, then overtime work will be required but the same must be offered in the following order: a. First, by seniority order amongst Employees of the rank of the vacancy, in the unit of the vacancy, and on the shift of the vacancy. Such is to be done by telephone canvassing of the Employees in said category who are not working on that day. (1) In the event that such an Employee not working is contacted and agrees to work the overtime, said Employee is to be informed that he MUST appear for duty no later than the regularly scheduled start of the shift (15 minute roll call period is optional depending on circumstances and the Employee’s wishes); furthermore, if his services will be needed for less than a full eight (8) hours (as in cases when he may be needed only until the power shift supervisors report for duty), then he shall be notified of same. (2) In the event the Employee contacted does not arrive at the time agreed to, an on-duty supervisor selected by seniority rotation may work overtime. If the Employee not working (the one who was called at home) arrives later, the Employee working overtime is defined as overtime that could not to be reasonably scheduled replaced by the other Employee. The other Employee will not work. b. If phone contacts do not produce an Employee willing to work, then the work can be assigned to an Employee selected in advance (at least 24 hours) to actually being requiredinverse seniority order off of a precinct-wide seniority list. When a prescheduled overtime need existsAlso, depending upon needs, the overtime will in such cases may be posted for volunteers within the Group requiring the overtime. The posting shall specify the date, time, grade and classification, and any required certifications (e.g., solid waste, water, wastewater, etc.) needed ended prior to perform the overtime requirement. Overtime will be assigned to the employee who most closely meets the certification and grade requirements on a rotational basis. Example: if the posting requires an Operator/Maintainer, Grade 3, then preference will be given to all grade 3 employees within the Group before the overtime is filled with a higher-grade employee(s). If an overtime requirement cannot be filled within the Group requiring the overtime, and when there is adequate time (more than 8 hours), the overtime will be offered to all Groups. Employee(s) selected to fill the overtime requirement will be notified by the end of the workday prior to shift with the overtime requirement as a minimum. If the overtime requirement cannot be filled utilizing the procedures outlined in this provision, the Department Head or his or her designee will assign the overtime to the next qualified employee on the group seniority rotational list. Employees performing prescheduled overtime shall be paid for a minimum of two vacancy (2) hours, unless the two-hour minimum coincides with their normal work hours or a call-in prior to the prescheduled assignment where the employee is already on the site and the employee shall perform duties as assigned. Example: If an employee is assigned to work prescheduled overtime one hour before the start of his normal workday, he will receive only one hour of overtime pay. No employee will receive overtime pay and straight time pay for the same hours worked. An employee will not receive a 2-hour minimum for a call-in and prescheduled overtime when they occur simultaneously when the employee is already on-site. Example. If an employee is pre-scheduled for an assignment (or other reason) and then called in for an emergency situation (or vis-versa) in the same day (12:00 a.m. – 11:59 p.m.) the employee will receive one see paragraph 2 hour minimum for either the call-in or the prescheduled situation but, not for both. If the employee leaves the facility and is then called back; the employee will be paid time and a half for all hours worked during the same 24- hour periodabove).