Common use of Procedure for Reimbursement Clause in Contracts

Procedure for Reimbursement. The following procedure must be used for the Officer to qualify for tuition reimbursement under this Article: (a) The Officer must submit a Tuition Reimbursement Request Form to the Police Chief or his designee prior to enrollment in the course. Approval of a course for reimbursement is dependent upon several factors including, but not limited to, the relevance of the course to the employee’s current job responsibilities or to realistically projected future job responsibilities; the course is offered by an accredited educational and trade institution and taken for credit; and the Police Department’s budget. Only one course per academic period per officer will be approved, unless otherwise authorized by the Village Manager. (b) The Police Chief or his designee will forward the Tuition Reimbursement Request Form to the Village Manager with a recommendation for approval of denial. The Village Manager will approve or deny the request, in his absolute discretion, and return a copy to the Police Chief, who shall forward that copy to the requesting employee. (c) After completion of the approved course, the Officer shall submit a copy of the course grade slip and fee slip to the Police Chief. In order to qualify for reimbursement, a grade of “C” or better is required, or “passes” if the course is taken on a pass/fail basis.