Common use of Procedures and Responsibilities Clause in Contracts

Procedures and Responsibilities. a. Employee - Employees seeking a leave of absence are required to: i. Notify the Fire Chief as far as possible in advance of the need for a leave of absence. ii. Obtain and complete an "Absence Request" form and submit it for approval to the Fire Chief (forms available from Human Resources or Supervisor). iii. Provide support documentation such as a physician's written statement, military orders, adoption papers, etc. (if applicable). iv. If approved during the leave, maintain contact with the District regarding prognosis and/or possible return date. Notify supervisor at earliest possible date of intended date of return. v. If an extension of the leave of absence becomes necessary, a written request must be submitted to the Supervisor prior to the expiration of the leave of absence. b. Supervisor- The Employee's Captain will review the "Absence Request" and forward it to the Fire Chief with his/her recommendation/comments. i. The Fire Chief will review and act upon a request for leave of absence in consideration of the following factors: 1. The purpose for which the leave is requested; 2. The length of time the Employee will be away; and 3. The effect the leave will have on the ability of the District to carry out its responsibilities. ii. The Fire Chief may approve a leave of absence without pay of five (5) calendar days or less. iii. A leave of absence without pay over five (5) calendar days must have recommendation from the Fire Chief and Human Resources Director iv. Approved requests are forwarded to the Human Resources Department for appropriate disposition. v. The Captain will ensure that a properly coded time sheet is submitted biweekly to the Finance Division during the duration of the approved leave. vi. The Fire Chief may approve twenty-four (24) hours of leave to an Employee for emergency leave, without loss of any accrued time.