PROCESS FOR REQUESTING VACATION Clause Samples

The "Process for Requesting Vacation" clause outlines the steps employees must follow to formally request time off from work. Typically, this involves submitting a written request to a supervisor or through a designated system, specifying the desired dates and ensuring adequate notice is given. The clause may also detail any approval requirements or limitations on when vacation can be taken. Its core function is to ensure that vacation requests are managed in an orderly and predictable manner, minimizing disruptions to business operations and clarifying expectations for both employees and management.
PROCESS FOR REQUESTING VACATION. 1. Requests for vacation for 52-week employees must be submitted on the appropriate form two (2) weeks in advance and must be approved by the employee’s supervisor. 2. Non-52 week employees may choose on which non-paid days during the school year to use their vacation. To choose the dates, the employee must submit in writing to the head secretary, the exact dates they would like their pay attached to. This must be submitted no later than the first Friday in October of each year. Employees will automatically receive their pay (5 days at spring break for eligible employees after completing three (3) years of service with the district, unless requesting a change. Employees who have completed seven (70) years of service are eligible for thirteen (13) paid vacation days. The exact days in which the employee desires to use these vacation days on non-scheduled work days should be requested in writing to the building head secretary by the first Friday in October. Employees that have completed seven (7) years of service with the district will automatically receive five (5) paid days during Holiday Break and five (5) paid days during Spring Break, unless requested otherwise. The remaining three (3) paid vacation days are to be requested and mutually agreed upon by the employee and the employee’s supervisor, for other non-scheduled work days throughout the school year. 3. Employees must use vacation time granted within the twelve (12) month time period unless a written request is submitted to the Assistant Superintendent for Human Resources requesting an extension for a six (6) month period. If said request is not received, those vacation days will be lost. 4. If an employee leaves the District, vacation time will be used prior to termination.
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PROCESS FOR REQUESTING VACATION. 14 F. HOLIDAYS 15
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PROCESS FOR REQUESTING VACATION. ‌ 1. Requests for vacation for 52-week employees must be submitted on the appropriate form two (2) weeks in advance and must be approved by the employee’s supervisor. 2. Non-52 week employees may choose on which non-paid days during the school year to use their vacation. To choose the dates, the employee must submit in writing to the head secretary, the exact dates they would like their pay attached to. This must be submitted no later than the first Friday in October of each year. Employees will automatically receive their pay (5 days at spring break for eligible employees after completing three (3) years of service with the district, unless requesting a change. Employees who have completed seven
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PROCESS FOR REQUESTING VACATION. 1. Requests for vacation for 52-week employees must be submitted on the appropriate form two (2) weeks in advance and must be approved by the employee’s supervisor. 2. Non-52 week employees may choose on which non-paid days during the school year to use their vacation outside of the winter and spring break. To choose the dates, the employee must submit in writing to the head secretary, the exact dates they would like their pay attached to. This must be submitted no later than the first Friday in October of each year. Employees will automatically receive their pay (5 days at spring break for eligible employees after completing three (3) years of service with the district, unless requesting a change. Employees who have completed seven (7) years of service are eligible for thirteen (13) paid vacation days. The exact days in which the employee desires to use these vacation days on non-scheduled work days, should be requested in writing to the building head secretary by the first Friday in October. Employees that have completed seven (7) years of service with the district will automatically receive five (5) paid days during winter break and five
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PROCESS FOR REQUESTING VACATION. (All classifications except Security Services Classifications) 1. All Unit Member vacation requests shall normally be granted whenever adequate coverage can be maintained. Where the District deems necessary, adequate coverage may require other Unit Members to alter their schedules or to work overtime. In that case, the agreement of the other Unit Member(s) is a prerequisite to the approval of the vacation request. 2. Additionally, efforts shall be made to enable vacation time to be taken at times mutually convenient to the employee and the District, consistent with the needs of the service and the workload of the department. The District reserves the right, prior to the start of the school year, to “black out” the first week of school where a week where vacation cannot be taken. 3. Vacations will be taken at the convenience of the District. Vacation may, with the approval of the immediate supervisor and the Assistant Superintendent of Human Resources or designee, be taken at any time during the school year. The Unit Member may be allowed to take all of their earned vacation in one unbroken period if it is the Unit Member's wish to do so and the length of the vacation will cause no problem within the department or program as determined by the supervisor and the Assistant Superintendent of Human Resources or designee. 4. A vacation request form should be completed and submitted to the immediate supervisor as far in advance of the vacation date as possible, but no later than two working days prior to the effective day. Approval must be received from the supervisor prior to starting of any vacation leave. Under unusual circumstances, the Director of Classified Human Resources or designee may permit a modification of these requirements. HAYWARD USD AND SEIU LOCAL 1021 (M&O/SAFECO UNIT) 2022 to 2025 AGREEMENT 5. Vacation leave may not be taken in units of less than one (1) hour. 6. Section F of Article 16 shall apply to all Unit Members, except those employed in Security Services classifications.
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Related to PROCESS FOR REQUESTING VACATION

  • Vacation Scheduling a) Vacations may be requested at any time of the year, subject to the restrictions below. The supervisor, or designate, will grant requests subject to operational requirements and in accordance with such vacation quotas as the Employer may set from time to time. Employees shall be advised of vacation quotas one month prior to the employees being required to submit their requests. Such quotas will not be unreasonably restrictive. b) Requests for vacation time from the Monday immediately following June 20th to the Sunday immediately following Labour Day (summer period) shall be made in writing to the Employer not later than March 1st in that year. The Employer will respond to such requests in writing by April 1st. An employee may be approved for a maximum of three (3) weeks of vacation during these peak times. c) Requests for Christmas/New Year’s vacation time between the Monday immediately following December 15th and the Sunday immediately following January 1st shall be made in writing to the Manager or designate not later than August 1st in that year. The Employer will respond to such requests in writing by September 1st. An employee may be granted a maximum of one (1) calendar week (or part thereof) over this period. d) March Break vacation requests shall be submitted to the immediate Manager or designate not later than November 1st of the preceding year. The Employer shall respond in writing by December 1st. e) In the event that the number of employees in each department or team requesting vacation for or during any part of the above peak periods exceeds the number which the Employer has determined might be permitted vacation at that time, priority will be given based on seniority as per the posted seniority list. f) Notwithstanding e) above, in granting vacation requests during peak periods, the Employer will grant requests for full weeks of vacation prior to granting requests for partial weeks of vacation, so that a request for less than one week’s vacation cannot prevent another employee from taking a full week of vacation. A full week of vacation shall be defined as Monday through Sunday. g) Requests for vacation for other periods outside of peak times shall be submitted by the employee to their immediate supervisor not less than three (3) weeks prior to the first day of the vacation period. The immediate supervisor shall reply within one (1) week from the date of the request. These requests shall be considered on the basis of first come first served. h) If a request is submitted outside of the time period outlined above or additional vacation time becomes available, it may be approved at the Employer's discretion provided no employee, who submitted in compliance with the above timelines, was denied the same time period.