Common use of Program and Services Clause in Contracts

Program and Services. WISD and the subrecipient agree to the following functions and responsibilities in order to provide high-quality, valuable preschool services under this Agreement: A. The subrecipient agrees to follow the joint recruitment process required by MDE and established by WISD. All joint recruitment efforts will be done in coordination with WISD Head Start delegates and partners. 1. The subrecipient agrees to ensure that all families begin the recruitment processing using the county-wide Preschool Interest Form system and to adhere to the recruitment and enrollment procedures provided by WISD. Recruitment of children shall be comprehensive and collaborative. 2. The subrecipient agrees to participate and support county wide joint recruitment efforts for Head Start and GSRP, to promote Head Start and GSRP services within their own service area and to distribute jointly development preschool marketing materials. 3. The subrecipient agrees that all children with disabilities and/or special needs shall be served with required accommodations and modifications as documented in the child’s Individualized Education Plan (IEP). B. The subrecipient shall permit on-site monitoring inspections by WISD or State of Michigan representatives and shall require its employees to furnish such information as, in the judgment of WISD or State of Michigan representatives, may be relevant to compliance with the Agreement and/or any directives applicable to the GSRP or to the effectiveness, legality, and achievements of the program. On-site monitoring could include both program and financial reviews. If a subrecipient is found in non-compliance the subrecipient will be placed on a compliance plan to ensure high quality preschool programming. If satisfactory improvement is not achieved, the subrecipient can risk the loss of GSRP funding in subsequent program years. C. The subrecipient shall submit financial, program, progress, evaluation, and other reports as required by WISD. The subrecipient is responsible for maintaining a student data system which includes completing all necessary information set forth by the Center for Educational Performance and Information (CEPI) and the Michigan Student Data System (MSDS) for student tracking. Additionally, the subrecipient will prepare reports in the format outlined by WISD for MSDS data submissions. WISD will be responsible for submitting all required subrecipient GSRP information into MSDS and work collaboratively with the subrecipient to ensure all data is correct and without error. D. The subrecipient shall use an approved curriculum, child assessment tool and child screening set forth by the Michigan Department of Education. Both the approved curriculum and assessment tool shall be implemented following best-practices and with fidelity. Lessons shall be structured around the needs of the child and family. The subrecipient shall, at minimum: 1. Provide the Early Childhood Specialist with access to daily lesson plans for classroom operations as requested. 2. Ensure that lesson plans address goals and objectives, including individualization. E. WISD and its GSRP subrecipients shall partner to make available quality professional development opportunities to all GSRP staff members. It is the expectation that subrecipient staff will attend relevant professional development opportunities as organized by WISD. 1. WISD shall assist in the provision of both required and requested professional development by partnering with other community-based and state-wide training providers. The subrecipient should avail its staff of these opportunities and ensure staff members have access to any training required to ensure a high-quality GSRP program. 2. WISD will assist in providing training for staff in the developmental screening tool, approved curriculum, and the approved child assessment tool. However, it is the responsibility of the subrecipient to ensure that all staff members have received training in these areas to ensure full compliance and a quality implementation of the program. 3. The subrecipient shall designate an administrative staff person to attend monthly Preschool Partnership meetings and be a primary point of contact for WISD. Attendance at all monthly Preschool Partnership meetings is a requirement for GSRP subrecipients. F. In the event of any dispute concerning the implementation or implementation of this contract, the subrecipient must notify WISD’s Supervisor of Preschool Programs in writing of the nature of the concern or dispute. WISD will make a determination to resolve the dispute within 10 business days of receiving the written dispute. If the subrecipient is not satisfied by the determination provided by WISD’s Supervisor of Preschool Programs, the written concern or dispute will be submitted to WISD’s Superintendent within 15 business days for further interpretation of the dispute.

Program and Services. WISD and the subrecipient agree to the following functions and responsibilities in order to provide high-quality, valuable preschool services under this Agreement: A. The subrecipient agrees to follow the joint recruitment process required by MDE and established by WISD. All joint recruitment efforts will be done in coordination with WISD Head Start delegates and partners. 1. The subrecipient agrees to ensure that all families begin the recruitment processing using the county-wide Preschool Interest Form system and to adhere to the recruitment and enrollment procedures provided by WISD. Recruitment of children shall be comprehensive and collaborative. 2. The subrecipient agrees to participate and support county wide joint recruitment efforts for Head Start and GSRP, to promote Head Start and GSRP services within their own service area and to distribute jointly development preschool marketing materials. 3. The subrecipient agrees that all children with disabilities and/or special needs shall be served with required accommodations and modifications as documented in the child’s Individualized Education Plan (IEP). B. The subrecipient shall permit on-site monitoring inspections by WISD or State of Michigan representatives and shall require its employees to furnish such information as, in the judgment of WISD or State of Michigan representatives, may be relevant to compliance with the Agreement and/or any directives applicable to the GSRP or to the effectiveness, legality, and achievements of the program. On-site monitoring could include both program and financial reviews. If a subrecipient is found in non-compliance the subrecipient will be placed on a compliance plan to ensure high quality preschool programming. If satisfactory improvement is not achieved, the subrecipient can risk the loss of GSRP funding in subsequent program years. C. The subrecipient shall submit financial, program, progress, evaluation, and other reports as required by WISD. The subrecipient is responsible for maintaining a student data system which includes completing all necessary information set forth by the Center for Educational Performance and Information (CEPI) and the Michigan Student Data System (MSDS) for student tracking. Additionally, the subrecipient will prepare reports in the format outlined by WISD for MSDS data submissions. WISD will be responsible for submitting all required subrecipient GSRP information into MSDS and work collaboratively with the subrecipient to ensure all data is correct and without error. D. The subrecipient shall use an approved curriculum, child assessment tool and child screening set forth by the Michigan Department of Education. Both the approved curriculum and assessment tool shall be implemented following best-practices and with fidelity. Lessons shall be structured around the needs of the child and family. The subrecipient shall, at minimum: 1. Provide the Early Childhood Specialist with access to daily lesson plans for classroom operations as requested. 2. Ensure that lesson plans address goals and objectives, including individualization. E. WISD and its GSRP subrecipients shall partner to make available quality professional development opportunities to all GSRP staff members. It is the expectation that subrecipient staff will attend relevant professional development opportunities as organized by WISD. 1. WISD shall assist in the provision of both required and requested professional development by partnering with other community-based and state-wide training providers. The subrecipient should avail its staff of these opportunities and ensure staff members have access to any training required to ensure a high-quality GSRP program. 2. WISD will assist in providing training for staff in the developmental screening tool, approved curriculum, and the approved child assessment tool. However, it is the responsibility of the subrecipient to ensure that all staff members have received training in these areas to ensure full compliance and a quality implementation of the program. 3. The subrecipient shall designate an administrative staff person to attend monthly Preschool Partnership meetings and be a primary point of contact for WISD. Attendance at all monthly Preschool Partnership meetings is a requirement for GSRP subrecipients. F. In the event of any dispute concerning the implementation or implementation of this contract, the subrecipient must notify WISD’s Supervisor of Preschool Programs in writing of the nature of the concern or dispute. WISD will make a determination to resolve the dispute within 10 business days of receiving the written dispute. If the subrecipient is not satisfied by the determination provided by WISD’s Supervisor of Preschool Programs, the written concern or dispute will be submitted to WISD▇▇▇▇’s Superintendent within 15 business days for further interpretation of the dispute.