Common use of Program Participation Requirements Clause in Contracts

Program Participation Requirements. 6.1. Vendor shall have a working telephone at each site where child care is provided. 6.2. The Vendor shall comply with all applicable federal and state laws and regulations, including, but not limited to, laws and regulations related to the licensing of or exemptions therefrom of child care providers; state regulations, policies, and guidelines for the Child Care Subsidy Program as set forth by VDSS; state and local health and safety requirements related to child care providers; and Va. Code 63.2-1509 for the reporting of suspected abuse or neglect of a child. The Vendor shall be subject to at least one annual inspection by VDSS to ensure compliance with all such laws, regulations, and policies. Such inspection may be unannounced. 6.3. The Vendor shall keep all records, including but not limited to attendance and payment records, pertaining to the children receiving child care assistance up to date and accessible to VDSS. The Vendor must make payment records available to parents upon their request for payments made on behalf of their children. 6.4. The Vendor agrees to retain all books, records, and other documents relative to this Agreement for five (5) years after final payment for auditing purposes by any local, state or federal government agency. Failure to provide records may subject the Vendor to repayment of all subsidy monies received during the period of time in question. The Vendor agrees that VDSS, its authorized agent, and/or State, Federal and local fraud investigators and auditors shall have full access to and the right to examine and/or remove any said materials during said period. If an audit or investigation is begun before the five-year retention period ends, records must be kept until the completion of the audit. Should an audit by authorized state or federal officials result in disallowance of amounts previously paid to the Vendor, the Vendor shall reimburse the VDSS upon demand. 6.5. The Vendor shall allow parents of the children served unlimited access to their own children while under the Vendor's care. 6.6. The Vendor shall allow staff from VDSS and the local department of social services unlimited access to the children in care when the vendor has a current purchase of service order (POSO) for one or more children who receive child care assistance. 6.7. The Vendor shall notify the VDSS Division of Child Care and Early Childhood Development (CCECD) immediately at (▇▇▇) ▇▇▇-▇▇▇▇ if it ceases to operate at its physical address designated herein or its legal operating status changes or becomes invalid. The Vendor shall notify the VDSS CCECD of any change in telephone number, email address or in authorized representative within 3 business days. 6.8. The Vendor shall provide the child care services under this Agreement. The Vendor shall not sell, assign, subcontract, or otherwise transfer any interest or duties and responsibilities under this Agreement. Payment for the services rendered pursuant to this Agreement shall be made only to the Vendor named in this Agreement for care provided at the location identified in this Agreement. 6.9. The Vendor shall notify the local department of social services immediately for any of the following: 6.9.1. A child receiving child care assistance does not attend on the first authorized day of care. 6.9.2. A child receiving child care assistance is officially withdrawn from enrollment. 6.9.3. A child receiving child care assistance is absent for more than five consecutive days. VDSS will only pay for up to five days of care after the last day of attendance when the child is unexpectedly withdrawn without prior notice. Payment of any fees not paid by VDSS is the responsibility of the parent. 6.9.4. The parent does not have a VA-ECC card within one week of enrollment. 6.9.5. The parent is unable or unwilling to use the VA-ECC card.

Program Participation Requirements. 6.1. Vendor shall have a working telephone at each site where child care is provided. 6.2. The Vendor shall comply with all applicable federal and state laws and regulations, including, but not limited to, laws and regulations related to the licensing of or exemptions therefrom of child care providers; state regulations, policies, and guidelines for the Child Care Subsidy Program as set forth by VDSS; state and local health and safety requirements related to child care providers; and Va. §63.2- 1509 of the Code 63.2-1509 of Virginia for the reporting of suspected abuse or neglect of a child. The Vendor shall be subject to at least one annual inspection by VDSS to ensure compliance with all such laws, regulations, and policies. Such inspection may be unannounced. 6.3. The Vendor shall keep all records, including but not limited to attendance and payment records, pertaining to the children receiving child care assistance up to date and accessible to VDSS. The Vendor must make payment records available to parents upon their request for payments made on behalf of their children. 6.4. The Vendor agrees to retain all books, records, and other documents relative to this Agreement for five (5) years after final payment for auditing purposes by any local, state or federal government agency. Failure to provide records may subject the Vendor to repayment of all subsidy monies received during the period of time in question. The Vendor agrees that VDSS, its authorized agent, and/or State, Federal and local fraud investigators and auditors shall have full access to and the right to examine and/or remove any said materials during said period. If an audit or investigation is begun before the five-year retention period ends, records must be kept until the completion of the audit. Should an audit by authorized local, state or federal officials result in disallowance of amounts previously paid to the Vendor, the Vendor shall reimburse the VDSS upon demand. 6.5. The Vendor shall allow parents of the children served unlimited access to their own children while under the Vendor's care. 6.6. The Vendor shall allow staff from VDSS and the local department of social services unlimited access to the children in care when the vendor has a current purchase of service order (POSO) for one or more children who receive child care assistance. If, after two failed attempts to conduct an unannounced subsidy inspection during the vendor’s reported days/hours of operation, and subsequent contact with VDSS staff is not made by the vendor by telephone or email within 48 hours of an attempted inspection, the subsidy record will be CLOSED and the vendor will need to reapply for vendor approval. 6.7. The Vendor shall notify the VDSS Division of Child Care and Early Childhood Development (CCECD) immediately at (▇▇▇) ▇▇▇-▇▇▇▇ if it ceases to operate at its physical address designated herein or its legal operating status changes or becomes invalid. The Vendor shall notify the VDSS CCECD of any change in name, tax identification number, address, telephone number, email address or in authorized representative within 3 business days. 6.8. The Vendor shall provide the child care services under this Agreement. The Vendor shall not sell, assign, subcontract, or otherwise transfer any interest or duties and responsibilities under this Agreement. Payment for the services rendered pursuant to this Agreement shall be made only to the Vendor named in this Agreement for care provided at the location identified in this Agreement. 6.9. The Vendor shall notify the local department of social services immediately for any of the following: 6.9.1. A child receiving child care assistance does not attend on the first authorized day of care. 6.9.2. A child receiving child care assistance is officially withdrawn from enrollment. 6.9.3. A child receiving child care assistance is absent for more than five consecutive days. VDSS will only pay for up to five days of care after the last day of attendance when the child is unexpectedly withdrawn without prior notice. Payment of any fees not paid by VDSS is the responsibility of the parent. 6.9.4. The parent does not have a VA-ECC card within one week of enrollment. . rev 04.01.2019 6.9.5. The parent is unable or unwilling to use the VA-ECC card. 6.10. All vendors must be in compliance with the inspection requirements (22 VAC 40665-470-830) found at: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇/family/cc/approved_subsidy_vendors.cgi, in addition to the regulatory requirements of their specific licensing, certifying, and/or permitting agency. Failure of the Vendor to maintain compliance shall be grounds for termination of this Agreement. 6.11. Vendors must provide the VDSS a copy of the social security card, a copy of the IRS SS4 form or a copy of the IRS 147 C notice associated with the entity’s tax filing status when applying to become a Child Care Subsidy Vendor, whenever the entity name, address or filings status changes, and whenever requested by VDSS. 7.

Program Participation Requirements. 6.1. The Vendor shall have a working telephone at each site where child care is provided. 6.2. The Vendor shall comply with all applicable federal and state laws and regulations, including, but not limited to, laws and regulations related to the licensing of or exemptions therefrom of child care providers; state regulations, policies, and guidelines for the Child Care Subsidy Program as set forth by VDSSVDSS and VDOE; state and local health and safety requirements related to child care providers; and Va. Code 63.2-1509 requirements for the reporting of suspected abuse or neglect of a childchild under Va. Code §63.2-1509. The Vendor shall be subject to at least one annual inspection by VDSS VDOE to ensure compliance with all such laws, regulations, and policies. Such inspection inspections may be unannounced. 6.3. The Vendor shall keep all recordsrecords pertaining to the children receiving child care assistance, including but not limited to attendance and payment records, pertaining to the children receiving child care assistance up to date and accessible to VDSSVDSS and VDOE. The Vendor must make payment records available to parents upon their request for payments made on behalf of their children. 6.4. The Vendor agrees to retain all books, records, and other documents relative related to this Agreement for five (5) years after final payment for auditing purposes by any local, state or federal government agency. Failure to provide records may subject the Vendor to repayment of all subsidy monies received during the period of time in questionfive year period. The Vendor agrees that VDSS, VODE, its authorized agentagent(s), and/or State, Federal Federal, and local fraud investigators and auditors shall have full access to and the right to examine and/or remove any said materials during said period. If an audit or investigation is begun before the five-year retention period ends, records must be kept until the completion of the audit. Should an audit by authorized local, state or federal officials result in disallowance of amounts previously paid to the Vendor, the Vendor shall reimburse the VDSS upon demand. 6.5. The Vendor shall allow parents of the children served unlimited access to their own children while under the Vendor's care. 6.6. The Vendor shall allow staff from VDSS VDSS, VDOE, and the local department of social services unlimited access to the children in care when the vendor Vendor has a current purchase of service order (POSO) for one or more children who receive child care assistance. If, after two failed attempts to conduct an unannounced subsidy inspection during the Vendor’s reported days/hours of operation, and subsequent contact with VDSS or VDOE staff is not made by the Vendor by telephone or email within 48 hours of an attempted inspection, the subsidy record will be CLOSED and the Vendor will need to reapply for Vendor approval. Payment to the Vendor shall not be issued for services rendered after the last day on which the Vendor’s subsidy provider status was still in good standing. 6.7. The Vendor shall notify the VDSS Division of Child Care and Early Childhood Development (CCECD) Subsidy Program Vendor Relations immediately at (▇▇▇) ▇▇▇-▇▇▇▇ if it ceases to operate at its physical address designated herein or its legal operating status changes or becomes invalid. The Vendor shall notify the VDSS CCECD and VDOE of any change in name, tax identification number, address, telephone number, email address address, or in authorized representative within 3 business daysdays of any such change by sending an email to ▇▇▇▇▇▇.▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇. 6.8. The Vendor shall provide the child care services under this Agreement. The Vendor shall not sell, assign, subcontract, or otherwise transfer any interest or duties and responsibilities under this Agreement. Payment for the services rendered pursuant to this Agreement shall be made only to the Vendor named in this Agreement for care provided at the location identified in this Agreement. 6.9. The Vendor shall notify the local department of social services immediately for of any of the following: 6.9.1. A child receiving child care assistance does not attend on the first authorized day of care. 6.9.2. A child receiving child care assistance is officially withdrawn from enrollment. 6.9.3. A child receiving child care assistance is absent for more than five consecutive days. VDSS will only pay for up to five days of care after the last day of attendance when the child is unexpectedly withdrawn without prior notice. Payment of any fees not paid by VDSS is the responsibility of the parent. 6.9.4. The parent does not have a VA-ECC card within one week of enrollment. 6.9.5. The parent is unable or unwilling to use the VA-ECC card. 6.10. The Vendor agrees to comply with the inspection requirements (8VAC20-790) in addition to the regulatory requirements of their specific licensing, certifying, and/or permitting agency. Failure of the Vendor to maintain compliance shall be grounds for termination of this Agreement. 6.11. Vendors must provide the VDSS a copy of the social security card, a copy of the IRS SS4 form or a copy of the IRS 147 C notice associated with the entity’s tax filing status when applying to become a Child Care Subsidy Vendor, whenever the entity name, address or filings status changes, and whenever requested by VDSS. 6.12. In accordance with Code of Virginia (§ 22.1-289.03), all Vendors will be required to register to participate in VQB5, Virginia’s statewide measurement and improvement system after August 1, 2023.

Program Participation Requirements. 6.1. Vendor shall have a working telephone at each site where child care is provided. 6.2. The Vendor shall comply with all applicable federal and state laws and regulations, including, but not limited to, laws and regulations related to the licensing of or exemptions therefrom of child care providers; state regulations, policies, and guidelines for the Child Care Subsidy Program as set forth by VDSS; state and local health and safety requirements related to child care providers; and Va. §63.2- 1509 of the Code 63.2-1509 of Virginia for the reporting of suspected abuse or neglect of a child. The Vendor shall be subject to at least one annual inspection by VDSS to ensure compliance with all such laws, regulations, and policies. Such inspection may be unannounced. 6.3. The Vendor shall keep all records, including but not limited to attendance and payment records, pertaining to the children receiving child care assistance up to date and accessible to VDSS. The Vendor must make payment records available to parents upon their request for payments made on behalf of their children. 6.4. The Vendor agrees to retain all books, records, and other documents relative to this Agreement for five (5) years after final payment for auditing purposes by any local, state or federal government agency. Failure to provide records may subject the Vendor to repayment of all subsidy monies received during the period of time in question. The Vendor agrees that VDSS, its authorized agent, and/or State, Federal and local fraud investigators and auditors shall have full access to and the right to examine and/or remove any said materials during said period. If an audit or investigation is begun before the five-year retention period ends, records must be kept until the completion of the audit. Should an audit by authorized local, state or federal officials result in disallowance of amounts previously paid to the Vendor, the Vendor shall reimburse the VDSS upon demand. 6.5. The Vendor shall allow parents of the children served unlimited access to their own children while under the Vendor's care. 6.6. The Vendor shall allow staff from VDSS and the local department of social services unlimited access to the children in care when the vendor has a current purchase of service order (POSO) for one or more children who receive child care assistance. If, after two failed attempts to conduct an unannounced subsidy inspection during the vendor’s reported days/hours of operation, and subsequent contact with VDSS staff is not made by the vendor by telephone or email within 48 hours of an attempted inspection, the subsidy record will be CLOSED and the vendor will need to reapply for vendor approval. 6.7. The Vendor shall notify the VDSS Division of Child Care and Early Childhood Development (CCECD) immediately at (▇▇▇) ▇▇▇-▇▇▇▇ if it ceases to operate at its physical address designated herein or its legal operating status changes or becomes invalid. The Vendor shall notify the VDSS CCECD of any change in name, tax identification number, address, telephone number, email address or in authorized representative within 3 business days. 6.8. The Vendor shall provide the child care services under this Agreement. The Vendor shall not sell, assign, subcontract, or otherwise transfer any interest or duties and responsibilities under this Agreement. Payment for the services rendered pursuant to this Agreement shall be made only to the Vendor named in this Agreement for care provided at the location identified in this Agreement. 6.9. The Vendor shall notify the local department of social services immediately for any of the following: 6.9.1. A child receiving child care assistance does not attend on the first authorized day of care. 6.9.2. A child receiving child care assistance is officially withdrawn from enrollment. 6.9.3. A child receiving child care assistance is absent for more than five consecutive days. VDSS will only pay for up to five days of care after the last day of attendance when the child is unexpectedly withdrawn without prior notice. Payment of any fees not paid by VDSS is the responsibility of the parent. 6.9.4. The parent does not have a VA-ECC card within one week of enrollment. 6.9.5. The parent is unable or unwilling to use the VA-ECC card. 6.10. The vendor agrees to comply with the inspection requirements (22 VAC 40- 665120-460) found at: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇/family/cc/approved_subsidy_vendors.cgi in addition to the regulatory requirements of their specific licensing, certifying, and/or permitting agency. Failure of the Vendor to maintain compliance shall be grounds for termination of this Agreement. 6.11. Vendors must provide the VDSS a copy of the social security card, a copy of the IRS SS4 form or a copy of the IRS 147 C notice associated with the entity’s tax filing status when applying to become a Child Care Subsidy Vendor, whenever the entity name, address or filings status changes, and whenever requested by VDSS.

Program Participation Requirements. 6.1. The Vendor shall have a working telephone at each site where child care is provided. 6.2. The Vendor shall comply with all applicable federal and state laws and regulations, including, but not limited to, laws and regulations related to the licensing of or exemptions therefrom of child care providers; state regulations, policies, and guidelines for the Child Care Subsidy Program as set forth by VDSSVDSS and VDOE; state and local health and safety requirements related to child care providers; and Va. Code 63.2-1509 for the reporting of suspected abuse or neglect of a childchild under Va. Code §63.2-1509. The Vendor shall be subject to at least one annual inspection by VDSS VDOE to ensure compliance with all such laws, regulations, and policies. Such inspection may be unannounced. 6.3. The Vendor shall keep all recordsrecords pertaining to the children receiving child care assistance, including but not limited to attendance and payment records, pertaining to the children receiving child care assistance up to date and accessible to VDSSVDSS and VDOE. The Vendor must make payment records available to parents upon their request for payments made on behalf of their children. 6.4. The Vendor agrees to retain all books, records, and other documents relative related to this Agreement for five (5) years after final payment for auditing purposes by any local, state or federal government agency. Failure to provide records may subject the Vendor to repayment of all subsidy monies received during the period of time in questionfive year period. The Vendor agrees that VDSS, VODE, its authorized agentagent(s), and/or State, Federal and local fraud investigators and auditors shall have full access to and the right to examine and/or remove any said materials during said period. If an audit or investigation is begun before the five-year retention period ends, records must be mustbe kept until the completion of the audit. Should an audit by authorized local, state or federal officials result in disallowance of amounts previously paid to the Vendor, the Vendor shall reimburse the VDSS upon demand. 6.5. The Vendor shall allow parents of the children served unlimited access to their own children while under the Vendor's care. 6.6. The Vendor shall allow staff from VDSS VDSS, VDOE, and the local department of social services unlimited access to the children in care when the vendor has a current purchase of service order (POSO) for one or more children who receive child care assistance. If, after two failed attempts to conduct an unannounced subsidy inspection duringthe vendor’s reported days/hours of operation, and subsequent contact with VDSS or VDOE staff is not made by the vendor by telephone or email within 48 hours of anattempted inspection, the subsidy record will be CLOSED and the vendor will needto reapply for vendor approval. 6.7. The Vendor shall notify the VDSS Division of Child Care and Early Childhood Development Benefit Programs (CCECDDBP) immediately at (▇▇▇) ▇▇▇-▇▇▇▇ if it ceases to operate at its physical address designated herein or its legal operating status changes or becomes invalid. The Vendor shall notify the VDSS CCECD DBP of any change in name, tax identification number, address, telephone number, email address address, or in authorized representative within 3 business days. 6.8. The Vendor shall provide the child care services under this Agreement. The Vendor shall not sell, assign, subcontract, or otherwise transfer any interest or duties and responsibilities under this Agreement. Payment for the services rendered pursuant to this Agreement shall be made only to the Vendor named in this Agreement for care provided at the location identified in this Agreement. 6.9. The Vendor shall notify the local department of social services immediately for any of the following: 6.9.1. A child receiving child care assistance does not attend on the first authorized day of care. 6.9.2. A child receiving child care assistance is officially withdrawn from enrollment. 6.9.3. A child receiving child care assistance is absent for more than five consecutive days. VDSS will only pay for up to five days of care after the last day of attendance when the child is unexpectedly withdrawn without prior notice. Payment of any fees not paid by VDSS is the responsibility of the parent. 6.9.4. The parent does not have a VA-ECC card within one week of enrollment. 6.9.5. The parent is unable or unwilling to use the VA-ECC card. 6.10. All vendors must be in compliance with the inspection requirements (8VAC20- 790) in addition to the regulatory requirements of their specific licensing, certifying, and/or permitting agency. Failure of the Vendor to maintain compliance shall begrounds for termination of this Agreement.

Program Participation Requirements. 6.1. The Vendor shall have a working telephone at each site where child care is provided. 6.2. The Vendor shall comply with all applicable federal and state laws and regulations, including, including but not limited to, to laws and regulations related to the licensing of or exemptions therefrom of child care providers; state regulations, policies, and guidelines for the Child Care Subsidy Program as set forth by VDSSVDSS and VDOE; state and local health and safety requirements related to child care providers; and Va. Code 63.2-1509 requirements for the reporting of suspected abuse or neglect of a childchild under Va. Code §63.2- 1509. The Vendor shall be subject to at least one annual inspection by VDSS VDOE to ensure compliance with all such laws, regulations, and policies. Such inspection inspections may be unannounced. 6.3. The Vendor shall keep all recordsrecords pertaining to the children receiving child care assistance, including but not limited to attendance and payment records, pertaining to the children receiving child care assistance up to date and accessible to VDSSVDSS and VDOE. The Vendor must make payment records available to parents upon their request for payments made on behalf of their children. 6.4. The Vendor agrees to retain all books, records, and other documents relative related to this Agreement for five (5) years after final payment for auditing purposes by any local, state or federal government agency. Failure to provide records may subject the Vendor to repayment of all subsidy monies received during the period of time in questionfive year period. The Vendor agrees that VDSS, VDOE, its authorized agentagent(s), and/or State, Federal Federal, and local fraud investigators and auditors shall have full access to and the right to examine and/or remove any said materials during said period. If an audit or auditor investigation is begun begins before the five-year retention period ends, records must be kept until the completion of the audit. Should an audit by authorized local, state or federal officials result in disallowance of amounts previously paid to the Vendor, the Vendor shall reimburse the VDSS upon demand. 6.5. The Vendor shall allow parents of the children served unlimited access to their own children while under the Vendor's care. 6.6. The Vendor shall allow staff from VDSS VDSS, VDOE and the local department of social services unlimited access to the children in care when the vendor Vendor has a current purchase of service order (POSO) for one or more children who receive child care assistance. If, after two failed attempts to conduct an unannounced subsidy inspection during the Vendor’s reported days/hours of operation, and subsequent contact with VDSS or VDOE staff is not made by the Vendor by telephone or email within 48 hours of an attempted inspection, the subsidy record will be CLOSED and the Vendor will need to reapply for Vendor approval. 6.7. The Vendor shall notify the VDSS Division of Child Care and Early Childhood Development Benefit Programs (CCECDDBP) immediately at (▇▇▇) ▇▇▇-▇▇▇▇ if it ceases to operate at its physical address designated herein or its legal operating status changes or becomes invalid. The Vendor shall notify the VDSS CCECD DBP of any change in name, tax identification number, address, telephone number, email address address, or in authorized representative within 3 business days. 6.8. The Vendor shall provide the child care services under this Agreement. The Vendor shall not sell, assign, subcontract, or otherwise transfer any interest or duties and responsibilities under this Agreement. Payment for the services rendered pursuant to this Agreement shall be made only to the Vendor named in this Agreement for care provided at the location identified in this Agreement. 6.9. The Vendor shall notify the local department of social services immediately for any of the following: 6.9.1. A child receiving child care assistance does not attend on the first authorized day of care. 6.9.2. A child receiving child care assistance is officially withdrawn from enrollment. 6.9.3. A child receiving child care assistance is absent for more than five consecutive days. VDSS will only pay for up to five days of care after the last day of attendance when the child is unexpectedly withdrawn without prior notice. Payment of any fees not paid by VDSS is the responsibility of the parent. 6.9.4. The parent does not have a VA-ECC card within one week of enrollment. 6.9.5. The parent is unable or unwilling to use the VA-ECC card.