Common use of Project Planning and Management Clause in Contracts

Project Planning and Management. 1.1 Prepare for and conduct a project initiation meeting. Upon conducting independent background research to familiarize ourselves with the County and its current environment, we will conduct a project initiation meeting with the County’s project team to: • Introduce key team members • Clarify project scope, goals, and objectives • Identify known project constraints • Establish timelines and tasks, as appropriate • Identify project milestones and expectations for the organizational assessment process We will discuss our approach for managing communications between BerryDunn and the County, as well as our approach to scope, risk, and resource management. We will also discuss stakeholders and/or stakeholder groups to include in the assessment process, as well as the best methods by which to engage them. These discussions will help us develop the Project Work Plan outlined in Task 1.2. 1.2 Develop a Project Work Plan and Schedule. Based on the information gathered from our project initiation meeting, as well as from those details enclosed in this statement of work, we will develop a Project Work Plan and Schedule, which will outline the tasks and timelines for the review process. The Project Work Plan and Schedule will also include agreed-upon procedures between BerryDunn and the County related to project control, including quality management and deliverable submission/acceptance management. After providing draft versions of these materials in advance, we will facilitate a work session with the County’s project team during a regularly scheduled Biweekly Project Status Meeting to review the drafts and solicit feedback. This virtual meeting will introduce the County’s project team to our document review process and provide an opportunity for the County to share input on a critical step in the process. We will incorporate the County’s feedback and finalize the documentation before distributing it in final form. Deliverable 1. Project Work Plan and Schedule