Common use of PTO Scheduling Clause in Contracts

PTO Scheduling. PTO of one (1) employee work week or more may be scheduled up to twelve (12) months in advance utilizing the following procedure: 9.5.1.1 Once every six (6) months, in January and in July, a notification for PTO requests for the following twelve (12) month period of time will be posted by the appropriate supervisor of the unit, or department, as the case may be. The posting will indicate the open dates available for PTO scheduling. All Nurses will be afforded one (1) month from the posting date for the purpose of submitting a PTO request for consideration. 9.5.1.2 Nurses desiring PTO will apply by submitting a written PTO request. A calendar shall be posted in each unit indicating approved and requested PTO usage. The Nurses will attempt to eliminate conflicting requests prior to the closing of the posting. At least, but not limited to one (1) nurse from each shift on each unit may be allowed to utilize PTO at any given time, except during periods dedicated to continuing education or scheduled medical leave. This is not intended to apply to commonly occurring medical leaves such as maternity leave, or reoccurring continuing education such as ACLS, MARS, PALS, etc. The CNO will consult with the Association, local bargaining unit President and Vice President prior to limiting PTO availability. The nurse may use PTO up to eighty (80) hours per pay period regardless of their FTE. 9.5.1.3 Within two (2) weeks after closing, the supervisor will notify the applicants for both approved and denied requests for PTO. Nurses submitting multiple requests for PTO must prioritize their requests to facilitate identification of which request will be subject to the seniority provisions below. 9.5.1.4 In the case where all of a Nurse’s requests have been denied due to conflicting requests, alternative dates may be selected by the Nurse, subject to supervisor approval or denial within two (2) weeks. It is Hospital policy that PTO requests exceeding three (3) consecutive employee workweeks must be approved by Nursing Administration. 9.5.1.5 All other PTO requests may be submitted any time after the posting periods described above in Article 9. 5.1.1 have closed, and will be approved on a first-come, first-served basis. All such requests must be submitted no less than three (3) weeks before the schedule is posted and will be approved or denied within seven (7) calendar days after the request is submitted, except that no such request will be approved more than four (4) months in advance of the requested time period. 9.5.1.6 Approval for all PTO is contingent on a reasonable expectation that the Nurse will have sufficient PTO accrued. If sufficient PTO has not been accrued, the Nurse will be placed into unpaid approved time off and will be responsible for paying the employer’s portion of their health insurance premium on a pro-rata basis for those days not covered by PTO. This will not affect the Nurse’s FTE status. 9.5.1.7 Conflicting requests for PTO are subject to seniority, except that each Nurse may utilize a seniority priority only once per calendar year. A Nurse’s seniority priority is not considered to have been utilized until a PTO request designated as a seniority priority request has been approved. Once approved, no PTO request is subject to bumping by subsequent seniority priority. 9.5.1.8 Once approved, PTO cannot be canceled by the Nurse or Hospital except in extraordinary circumstances, or by mutual agreement. As used herein, the term extraordinary circumstances means with respect to the Nurse, unforeseen

PTO Scheduling. A. PTO requests should be submitted in writing between December 1st and December 31st of one (1) employee each year. Employees may submit a 1st, 2nd and 3rd choice. Where more than the allowable number of employees have requested the same PTO, seniority shall govern. During this bidding period each Collection team shall be considered separately for seniority requests. Unsuccessful PTO bidders shall select another PTO period if they so desire before other requests of other employees are considered. B. After December 31st, PTO requests will be on a first come, first served basis. C. Requests for less than a work week or more may be scheduled up to twelve (12) months in advance utilizing the following procedure: 9.5.1.1 Once every six (6) months, in January and in July, a notification for PTO requests for the following twelve (12) month period of time will be posted by the appropriate supervisor of the unit, or department, as the case may be. The posting will indicate the open dates available for PTO scheduling. All Nurses will be afforded one (1) month from the posting date for the purpose of submitting a PTO request for considerationmade during this bidding period. 9.5.1.2 Nurses desiring PTO will apply by submitting D. A minimum of four (4) staff per team for Central, West or Southwest and a written PTO request. A calendar shall be posted in each unit indicating approved and requested PTO usage. The Nurses will attempt to eliminate conflicting requests prior to the closing minimum of the posting. At least, but not limited to one (1) nurse from each shift on each unit may be allowed to utilize PTO at any given time, except during periods dedicated to continuing education or scheduled medical leave. This is not intended to apply to commonly occurring medical leaves such as maternity leave, or reoccurring continuing education such as ACLS, MARS, PALS, etc. The CNO will consult with the Association, local bargaining unit President and Vice President prior to limiting PTO availability. The nurse may use PTO up to eighty (80) hours per pay period regardless of their FTE. 9.5.1.3 Within two (2) weeks after closing, staff per team for Eastern and Northern may be on PTO or floating holiday at any one time. E. The period from December 1st to January 31st of each year shall be treated as part of the supervisor will notify the applicants previous calendar year for both approved and denied requests scheduling purposes only. F. Requests for PTO. Nurses submitting multiple requests week(s) of PTO inclusive or adjacent to recognized holidays for PTO must prioritize their requests to facilitate identification of which request full-time employees will be subject to the seniority provisions below. 9.5.1.4 In the case where all of a Nurse’s requests have been denied due to conflicting requests, alternative dates may be selected by the Nurse, subject to supervisor approval or denial within treated as separate two-year rotations. An employee shall not take more than two (2) holiday weeks unless no one else has requested the week. Part-time and per-diem employees may submit requests for time surrounding holidays which they are not compensated for. G. Requests submitted for these weeks will be granted by seniority, provided the week has not been granted during the prior year. The exception to this will be if there are not enough requests made to use the PTO weeks. It is Hospital policy that . H. PTO requests exceeding three (3) consecutive employee workweeks must be approved by Nursing Administrationthe Collections Supervisor or designee and employee(s) will be notified. 9.5.1.5 All other I. The Employer may not cancel or reschedule PTO requests except when emergency or disaster conditions so require. The employee may be submitted any time after the posting periods described above in Article 9. 5.1.1 have closed, not cancel or reschedule PTO without reasonable cause and will be approved on a first-come, first-served basis. All such requests must be submitted no less than three (3) weeks before the schedule is posted and will be approved or denied within seven (7) calendar days after the request is submitted, except that no such request will be approved more than notice of at least four (4) months in advance of the requested time periodweeks. 9.5.1.6 Approval J. The PTO schedule shall be available to any employee requesting to see it. K. In the event an employee becomes ill or injured during her PTO and such illness or injury lasts for all PTO is contingent on at least five (5) days, she may apply for a reasonable expectation that the Nurse leave without pay, in which event such time will have sufficient PTO accrued. If sufficient PTO has not been accrued, the Nurse will be placed into unpaid approved time off and will be responsible for paying the employer’s portion of their health insurance premium on a pro-rata basis for those days not covered by charged against her PTO. This will not affect The Employer may require a doctor's certificate to verify the Nurse’s FTE statusillness or injury. Such unused PTO time may later be rescheduled on the same terms and conditions as other PTO. 9.5.1.7 Conflicting requests for PTO are subject L. Should death occur which would entitle an employee to senioritybereavement leave under Article 26, except that each Nurse may utilize a seniority priority only once per calendar year. A Nurse’s seniority priority is not considered to have been utilized until a PTO request designated as a seniority priority request has been approved. Once approved, no PTO request is subject to bumping by subsequent seniority priority. 9.5.1.8 Once approved, PTO cannot be canceled by the Nurse or Hospital except in extraordinary circumstances, or by mutual agreement. As used herein, the term extraordinary circumstances means and such bereavement leave time conflicts with respect to the Nurse, unforeseenher

PTO Scheduling. PTO of one (1) employee work week workweek or more may be scheduled up to twelve (12) months in advance utilizing the following procedure: 9.5.1.1 Once every six (6) months, in January and in July, a notification for PTO requests for the following twelve (12) month period of time will be posted by the appropriate supervisor of the unit, or department, as the case may be. The posting will indicate the open dates available for PTO scheduling. All Nurses will be afforded one one (1) month from the posting date for the purpose of submitting a PTO request for consideration. 9.5.1.2 The Nurses desiring PTO will apply by submitting a written PTO request. A calendar shall be posted in each unit indicating approved and requested PTO usage. The Nurses will attempt to eliminate conflicting requests prior to the closing of the posting. At least, but not limited to one (1) nurse from each shift on each unit may be allowed to utilize PTO at any given time, except during periods dedicated to continuing education or scheduled medical leave. This is not intended to apply to commonly occurring medical leaves such as maternity leave, or reoccurring continuing education such as ACLS, MARS, PALS, etc. The CNO will consult with the Association, local bargaining unit President and Vice President prior to limiting PTO availability. The nurse may use PTO up to eighty (80) hours per pay period regardless of their FTE.The 9.5.1.3 Within two (2) weeks after closing, the supervisor will notify the applicants for both approved and denied requests for PTO. Nurses submitting multiple requests for PTO must prioritize their requests to facilitate identification of which request will be subject to the seniority provisions below. 9.5.1.4 In the case where all of a Nurse’s requests have been denied due to conflicting requests, alternative dates may be selected by the Nurse, subject to supervisor approval or denial within two (2) weeks. It is Hospital policy that PTO requests exceeding three (3) consecutive employee workweeks must be approved by Nursing Administration. 9.5.1.5 All other PTO requests may be submitted any time after the posting periods described above in Article A rt ic l e 9. 5.1.1 have closed, and will be approved on a first-first come, first-first served basis. All such requests must be submitted no less than three (3) weeks before the schedule is posted posted, and will be approved or denied within seven (7) calendar days after the request is submitted, except that no such request will be approved more than four (4) months in advance of the requested time period. 9.5.1.6 Approval for all PTO is contingent on a reasonable expectation that the Nurse will have sufficient PTO accrued. If sufficient PTO has not been accrued, the Nurse will be placed into unpaid approved time off off, and will be responsible for paying the employer’s portion of their health insurance premium on a pro-rata basis for those days not covered by PTO. This will not affect the Nurse’s FTE status. 9.5.1.7 Conflicting requests for PTO are subject to seniority, except that each Nurse may utilize a seniority priority only once per calendar year. A Nurse’s seniority priority is not considered to have been utilized until a PTO request designated as a seniority priority request has been approved. Once approved, no PTO request is subject to bumping by subsequent seniority priority. 9.5.1.8 Once approved, PTO cannot be canceled by the Nurse or Hospital except in extraordinary circumstances, or by mutual agreement. As used herein, the term extraordinary circumstances means with respect to the Nurse, unforeseenunforeseen circumstances that make the use of PTO impossible or defeat the very purpose of the PTO; and with respect to the Hospital, means emergency circumstances that compel cancellation of PTO for non-routine staffing purposes. The nurse and the Hospital, as the case may be, shall immediately notify one another whenever extraordinary circumstances are imminent or are known to the party. The Hospital and AaNA will convene an emergency meeting of the LMC if PTO cancellations are imminent. The parties shall exercise due diligence to find a suitable replacement employee from the bargaining unit who can cover the shifts in question. In the event that PTO is cancelled by the Hospital’s actions in accordance with

PTO Scheduling. PTO of one (1) employee work week workweek or more may be scheduled up to twelve (12) months in advance utilizing the following procedure: 9.5.1.1 Once every six (6) months, in January and in July, a notification for PTO requests for the following twelve (12) month period of time will be posted by the appropriate supervisor of the unit, or department, as the case may be. The posting will indicate the open dates available for PTO scheduling. All Nurses will be afforded one one (1) month from the posting date for the purpose of submitting a PTO request for consideration. 9.5.1.2 The Nurses desiring PTO will apply by submitting a written PTO request. A calendar shall be posted in each unit indicating approved and requested PTO usage. The Nurses will attempt to eliminate conflicting requests prior to the closing of the posting. At least, but not limited to one (1) nurse from each shift on each unit may be allowed to utilize PTO at any given time, except during periods dedicated to continuing education or scheduled medical leave. This is not intended to apply to commonly occurring medical leaves such as maternity leave, or reoccurring continuing education such as ACLS, MARS, PALS, etc. The CNO will consult with the Association, local bargaining unit President and Vice President prior to limiting PTO availability. The nurse may use PTO up to eighty (80) hours per pay period regardless of their FTE.requested 9.5.1.3 Within two (2) weeks after closing, the supervisor will notify the applicants for both approved and denied requests for PTO. Nurses submitting multiple requests for PTO must prioritize their requests to facilitate identification of which request will be subject to the seniority provisions below. 9.5.1.4 In the case where all of a Nurse’s requests have been denied due to conflicting requests, alternative dates may be selected by the Nurse, subject to supervisor approval or denial within two (2) weeks. It is Hospital policy that PTO requests exceeding three (3) consecutive employee workweeks must be approved by Nursing Administration. 9.5.1.5 All other PTO requests may be submitted any time after the posting periods described above in Article 9. 5.1.1 6.1.1 have closed, and will be approved on a first-first come, first-first served basis. All such requests must be submitted no less than three (3) weeks before the schedule is posted posted, and will be approved or denied within seven (7) calendar days after the request is submitted, except that no such request will be approved more than four (4) months in advance of the requested time period.seven 9.5.1.6 Approval for all PTO is contingent on a reasonable expectation that the Nurse will have sufficient PTO accrued. If sufficient PTO has not been accrued, the Nurse will be placed into unpaid approved time off off, and will be responsible for paying the employer’s portion of their health insurance premium on a pro-rata basis for those days not covered by PTO. This will not affect the Nurse’s FTE status. 9.5.1.7 Conflicting requests for PTO are subject to seniority, except that each Nurse may utilize a seniority priority only once per calendar year. A Nurse’s seniority priority is not considered to have been utilized until a PTO request designated as a seniority priority request has been approved. Once approved, no PTO request is subject to bumping by subsequent seniority priority. 9.5.1.8 Once approved, PTO cannot be canceled by the Nurse or Hospital except in extraordinary circumstances, or by mutual agreement. As used herein, the term extraordinary circumstances means with respect to the Nurse, unforeseenunforeseen circumstances that make the use of PTO impossible or defeat the very purpose of the PTO; and with respect to the Hospital, means emergency circumstances that compel cancellation of PTO for non-routine staffing purposes. The nurse and the Hospital, as the case may be, shall immediately notify one another whenever extraordinary circumstances are imminent or are known to the party.

PTO Scheduling. PTO of one (1) employee work week workweek or more may be scheduled up to twelve (12) months in advance utilizing the following procedure: 9.5.1.1 Once every six (6) months, in January and in July, a notification for PTO requests for the following twelve (12) month period of time will be posted by the appropriate supervisor of the unit, or department, as the case may be. The posting will indicate the open dates available for PTO scheduling. All Nurses will be afforded one one (1) month from the posting date for the purpose of submitting a PTO request for consideration. 9.5.1.2 The Nurses desiring PTO will apply by submitting a written PTO request. A calendar shall be posted in each unit indicating approved and requested PTO usage. The Nurses will attempt to eliminate conflicting requests prior to the closing of the posting. At least, but not limited to least one (1) nurse from each shift on each unit may be allowed to utilize PTO at any given time, except during periods dedicated to continuing education or scheduled medical leave. This is not intended to apply to commonly occurring medical leaves such as maternity leave, or reoccurring continuing education such as ACLS, MARS, PALS, etc. The CNO will consult with the Association, local bargaining unit President and Vice President appropriate Association Officer prior to limiting PTO availability. The nurse may use PTO up to eighty (80) hours per pay period regardless of their FTE. 9.5.1.3 Within two (2) weeks after closing, the supervisor will notify the applicants for both approved and denied requests for PTO. Nurses submitting multiple requests for PTO must prioritize their requests to facilitate identification of which request will be subject to the seniority provisions below. 9.5.1.4 In the case where all of a Nurse’s requests have been denied due to conflicting requests, alternative dates may be selected by the Nurse, subject to supervisor approval or denial within two (2) weeks. It is Hospital policy that PTO requests exceeding three (3) consecutive employee workweeks must be approved by Nursing Administration. 9.5.1.5 All other PTO requests may be submitted any time after the posting periods described above in Article 9. 5.1.1 6.1.1 have closed, and will be approved on a first-first come, first-first served basis. All such requests must be submitted no less than three (3) weeks before the schedule is posted posted, and will be approved or denied within seven (7) calendar days after the request is submitted, except that no such request will be approved more than four (4) months in advance of the requested time period.seven 9.5.1.6 Approval for all PTO is contingent on a reasonable expectation that the Nurse will have sufficient PTO accrued. If sufficient PTO has not been accrued, the Nurse will be placed into unpaid approved time off and will be responsible for paying the employer’s portion of their health insurance premium on a pro-rata basis for those days not covered by PTO. This will not affect the Nurse’s FTE status.the 9.5.1.7 Conflicting requests for PTO are subject to seniority, except that each Nurse may utilize a seniority priority only once per calendar year. A Nurse’s seniority priority is not considered to have been utilized until a PTO request designated as a seniority priority request has been approved. Once approved, no PTO request is subject to bumping by subsequent seniority priority. 9.5.1.8 Once approved, PTO cannot be canceled by the Nurse or Hospital except in extraordinary circumstances, or by mutual agreement. As used herein, the term extraordinary circumstances means with respect to the Nurse, unforeseenunforeseen circumstances that make the use of PTO impossible or defeat the very purpose of the PTO; and with respect to the Hospital, means emergency circumstances that compel cancellation of PTO for non-routine staffing purposes. The nurse and the Hospital, as the case may be, shall immediately notify one another whenever extraordinary circumstances are imminent or are known to the party.