Common use of PTO Scheduling Clause in Contracts

PTO Scheduling. Employees may take their PTOs at any time between the anniversary date of their employment in the year in which the PTO has been earned and the end of the anniversary date of the year following, provided they have made anangements with the City pursuant to the time schedule contained in subparagraph (f) below and can be spared from their work at the time requested. PTO paychecks shall be delivered to eligible employees on the last regularly scheduled payday immediately preceding the start of the employee's PTO. (a) The City shall determine the number of employees who can be excused for PTO purposes at any one time. (b) Except as provided in this paragraph, PTO time off shall not be cumulative from year to year. An employee may carry over 24 hours for any reason without supervisor approval provided employee notifies Human Resources in advance of the carry over. Additionally, if circumstances beyond the control of the employee make it impossible to use all of his PTO during the year, the employee may be allowed to cany over a maximum of forty (40) hours with the written approval and at the sole discretion of the employee's supervisor due to business needs, provided the Department of Human Resources receives the request in writing in advance of the employee's anniversary date. Any cany over must be used within sixty (60) calendar days of the employee's anniversary date or the time is forfeited. Carry over PTO has no cash value if the employee leaves or is terminated after sixty (60) days. Decisions made under this section are not subject to the grievance procedure. The request to carry over hours shall not be umeasonably denied. (c) A PTO may not be waived by an employee and extra pay received for work during that (d) When a holiday falls within the employee's scheduled PTO, the PTO will be extended one (1) day continuous with the PTO. (e) The following schedule shall apply for PTO requests: If the request is for one-half to two days of PTO, the employee must request at least two days in advance. If the request is for two and one-half to five days of PTO, the employee must request at least one week in advance. If the request is for five and one-half or more days ofPTO, the employee must request at least two weeks in advance.

PTO Scheduling. Employees For PTO requests between June 1st through November 30th, employees may take their PTOs at any time between submit requests in writing by April 1st of the anniversary date of their employment in the same year in which such employee’s PTO is to be taken. Seniority shall prevail for all June 1st through November 30th PTO requests submitted in writing by April 1st . Requests made after April 1st shall be on a first come, first serve basis. For PTO requests between December 1st through May 31st, employees may submit requests in writing by October 1st. Seniority shall prevail for all December 1st through May 31st PTO requests submitted by October 1st. Requests made after October 1st shall be on a first come first serve basis. Employees who are scheduled to work on alternating holidays (Thanksgiving, Christmas, and New Year’s Day) may request PTO for the PTO has been earned and the end of the anniversary date of the year following, provided they have made anangements with the City pursuant to the time schedule contained in subparagraph (f) below and can be spared from their work at the time requestedholiday. PTO paychecks time shall be delivered to eligible employees granted on the last regularly scheduled payday immediately preceding the start of the employee's PTO.basis of: (a) The City If two (2) or more employees from the same unit request PTO for the same scheduled holiday and staffing permits two (2) or more absences, it shall determine the number of employees who can be excused for PTO purposes at any one timegranted to all employees. (b) Except as provided in this paragraph, If two (2) or more employees from the same unit request PTO time off shall not be cumulative from year to year. An employee may carry over 24 hours for any reason without supervisor approval provided employee notifies Human Resources in advance of the carry over. Additionally, if circumstances beyond the control of the employee make it impossible to use all of his PTO during the yearsame scheduled holiday and staffing permits limited absences, the employee having actually worked that assigned holiday the previous rotation shall be granted the PTO, regardless of seniority. A log shall be kept. Employees needing to make long range plans for vacation time which would fall out of the time frame request above, may be allowed to cany over submit their request earlier with a maximum of forty waiver from their senior co-workers stating that they will not request vacation at that time. If two (402) hours or more employees on the same unit submit a request for the same PTO period, then the employee with the greatest bargaining unit seniority shall be granted the period in question if staffing does not permit the granting of all requests. In the event that a PTO request is denied, the Nurse Manager shall state the reasons in writing. An approved PTO calendar will be posted and accessible to all employees on each unit for PTO period June 1st through November 30th and December 1st through May 31st. The calendars will be posted by April 15th and October 15th respectively. The hospital will notify the employee in writing within ten (10) working days from the employee’s written approval and at request as to whether or not their PTO request has been approved. The determination of PTO requests will be made on the sole discretion basis of the needs of the employee's supervisor due ’s unit by the Hospital. PTO year, for the purpose of scheduling, shall run from June 1 to business needs, provided May 31. No more than two (2) weeks of PTO time can be taken by the Department of Human Resources receives the request in writing in advance of the employee's anniversary dateemployee between June 1 and September 15. Any cany over must be used within sixty (60) calendar days of the employee's anniversary date or the If unscheduled time is forfeitedavailable between June 1 and September 15 after granting PTO in the month of April, employees may request more than two (2) weeks’ PTO. Carry over PTO has no cash value if Per diem coverage is not accepted during this time period of June 1 – September 15, until all team members with summer requests have been granted by the employee leaves or is terminated after sixty (60) daysrespective department. Decisions made under this section are not subject to In the grievance procedure. The request to carry over hours shall not be umeasonably denied. (c) A PTO may not be waived by event an employee has their PTO denied and extra pay received for work during that is not able to get a minimum of two weeks, consecutive or not, within six (d6) When a holiday falls within months, then the employee's scheduled PTO, the PTO will be extended one (1) day continuous with the PTOMedical Center may allow coverage that may result in overtime payment. (e) The following schedule shall apply for PTO requests: If the request is for one-half to two days of PTO, the employee must request at least two days in advance. If the request is for two and one-half to five days of PTO, the employee must request at least one week in advance. If the request is for five and one-half or more days ofPTO, the employee must request at least two weeks in advance.

PTO Scheduling. ‌ Employees may take use their PTOs PTO at any time between the anniversary date of their employment in the year in which the PTO has been earned and the end of the anniversary date of the year followingfollowing year. Each December 1, provided they have made anangements with the City pursuant will post a PTO sign up list. This list will remain posted for 30 days and shall be for the purpose of allowing employees to select whole weeks off. A maximum of two employees may sign up for any given week. Preference for PTO requests on this sign up list will be granted based upon seniority and full time status. After the posting of this list, PTO requests will be granted in the order that requests are received. Requests for whole weeks after the thirty-day posting period can be made no earlier than 60 days and no later than five regularly scheduled work days in advance of the PTO request, and are subject to the time schedule contained in subparagraph (f) below and can be spared City being able to spare the employee from their work at the time requested. Requests for PTO paychecks shall less than a whole week after the 30 days posting period can be delivered to eligible employees on made no earlier than 60 days and no later than the last regularly scheduled payday immediately preceding day prior (before the start posting of the employee's PTOnext day’s work assignment) in advance of the PTO request, and are subject to the City being able to spare the employee from work at the time requested. (a) a. The City shall determine the number of employees who can be excused for PTO purposes from work at any one time. (b) Except as provided in this paragraph, PTO b. Paid time off shall not be cumulative from year to year. An However, paid time off may be carried over when an employee may carry over 24 hours for any reason without supervisor approval provided employee notifies Human Resources in advance is not allowed to use time off due to the operational needs of the carry overCity. Additionally, if circumstances beyond the control of the employee make it impossible to use all of his PTO during the year, the employee may be allowed to cany over a maximum of forty (40) hours with the written approval and at the sole discretion of the employee's supervisor due to business needs, provided the Department of Human Resources receives the request in writing in advance of the employee's anniversary date. Any cany that is carried over must be used within sixty (60) calendar 90 days of the an employee's anniversary date or the time is forfeited. Carry over PTO has no cash value if the employee leaves or is terminated after sixty (60) days. Decisions made under this section are not subject to the grievance procedure’s anniversary. The request to carry maximum amount of time that may be carried over for full time employees is 40 hours shall not be umeasonably deniedand pro-rated for part time employees. (c) A PTO c. Paid Time Off may not be waived by an employee and extra pay received for work during thatthat period. Additionally, effective November 1, 2009, the City will cease the practice of advancing pay for employees who are on vacation. (d) d. When a non-floating holiday falls within the employee's ’s scheduled PTOpaid time off, the employee's PTO will be extended one (1) day day, continuous with the PTO. (e) The following schedule shall apply for PTO requests: If the request is for one-half to two days of PTO, provided the employee must request notifies the Transit Director at least two days in advance. If the request is for two and one-half to five days time of PTO, the employee must request at least one week in advance. If the request is for five and one-half or more days ofPTO, the employee must request at least two weeks in advancesubmitting their PTO request.

PTO Scheduling. Employees may take their PTOs at any time between Any request to use PTO must be made to the anniversary date employee’s manager as early as possible, unless an illness, injury or emergency exists which prevents giving the required notice. Illness, injury and emergency use of their employment in PTO may, upon reasonable request by the year in which manager/Department Head, be made conditional upon the employee furnishing written documentation satisfactory to the Employer. Use of PTO has been earned and the end will not be construed to relieve an employee of the anniversary date responsibility to comply with the Employer's required procedures concerning notification of absence from work. Consideration of employee preferences in scheduling non-emergency use of PTO will be given whenever possible and practical. However, non-emergency use of PTO will be at the discretion of the year following, provided they have made anangements with manager/department head and may be denied if the City pursuant to the time schedule contained in subparagraph (f) below and can be spared from their work at the time requested. PTO paychecks shall be delivered to eligible employees on the last regularly scheduled payday immediately preceding the start of the employee's PTO. (a) The City shall determine the number of employees who can be excused for PTO purposes at any one time. (b) Except as provided in this paragraph, PTO time off shall not be cumulative from year to year. An employee may carry over 24 hours for any reason without supervisor approval provided employee notifies Human Resources in advance of the carry over. Additionally, if circumstances beyond the control absence of the employee make it impossible would unreasonably interfere with the efficient operations of the Employer or the Employer’s obligations to the public. The Employer shall respond to the PTO request within a reasonable amount of time, but no more than fourteen (14) calendar days after the request is submitted. An employee’s request for non-emergency use all of his PTO during will be considered granted if not responded to within ten (10) work days of submission. The date the year, non-emergency use of PTO was requested and the employee employee’s length of service may be allowed to cany over a maximum criteria used for resolving scheduling conflicts when two or more employees request the non-emergency use of forty (40) hours with PTO for the written approval and at the sole discretion same periods of the employee's supervisor due to business needstime, provided that the Department of Human Resources receives the request in writing in request(s) was submitted with as much advance of the notice as possible. Only accrued PTO from previous pay periods can be utilized for time off. Current pay period accruals cannot be used for current pay period time off. On each employee's anniversary date. Any cany over must be used within sixty (60) calendar days of the employee's anniversary date or the time is forfeited. Carry over , his/her unused PTO has no cash value if the employee leaves or is terminated after sixty (60) days. Decisions made under this section are not subject benefits up to the grievance procedure. The request to carry over hours shall not maximum of stated in Section 15.0 may be umeasonably deniedcarried forward into the following year. (c) A PTO may not be waived by an employee and extra pay received for work during that (d) When a holiday falls within the employee's scheduled PTO, the PTO will be extended one (1) day continuous with the PTO. (e) The following schedule shall apply for PTO requests: If the request is for one-half to two days of PTO, the employee must request at least two days in advance. If the request is for two and one-half to five days of PTO, the employee must request at least one week in advance. If the request is for five and one-half or more days ofPTO, the employee must request at least two weeks in advance.

PTO Scheduling. Employees For PTO requests between June 1st through November 30th, employees may take their PTOs at any time between submit requests in writing by April 1st of the anniversary date of their employment in the same year in which such employee’s PTO is to be taken. Seniority shall prevail for all June 1st through November 30th PTO requests submitted in writing by April 1st. Requests made after April 1st shall be on a first come, first serve basis. For PTO requests between December 1st through May 31st, employees may submit requests in writing by October 1st. Seniority shall prevail for all December 1st through May 31st PTO requests submitted by October 1st. Requests made after October 1st shall be on a first come first serve basis. Employees who are scheduled to work on alternating holidays (Thanksgiving, Christmas, and New Year’s Day) may request PTO for the PTO has been earned and the end of the anniversary date of the year following, provided they have made anangements with the City pursuant to the time schedule contained in subparagraph (f) below and can be spared from their work at the time requestedholiday. PTO paychecks time shall be delivered to eligible employees granted on the last regularly scheduled payday immediately preceding the start of the employee's PTO.basis of: (a) The City If two (2) or more employees from the same unit request PTO for the same scheduled holiday and staffing permits two (2) or more absences, it shall determine the number of employees who can be excused for PTO purposes at any one timegranted to all employees. (b) Except as provided in this paragraph, If two (2) or more employees from the same unit request PTO time off shall not be cumulative from year to year. An employee may carry over 24 hours for any reason without supervisor approval provided employee notifies Human Resources in advance of the carry over. Additionally, if circumstances beyond the control of the employee make it impossible to use all of his PTO during the yearsame scheduled holiday and staffing permits limited absences, the employee having actually workedthat assigned holiday the previous rotation shall be granted the PTO, regardless of seniority. A log shall be kept. Employees needing to make long range plans for vacation time which would fall out of the time frame request above, may be allowed to cany over submit their request earlier witha waiver from their senior co-workers stating that they will not request vacation at that time. If two (2) or more employees on the same unit submit a maximum of forty (40) hours request for the same PTO period, thenthe employee with the greatest bargaining unit seniority shall be granted the period in question if staffing does not permit the granting of all requests. In the event that a PTO request is denied, the Nurse Manager shall state the reasons in writing. An approved PTO calendar will be posted and accessible to all employees on each unit for PTO period June 1st through November 30th and December 1st through May 31st. The calendars will be posted by April 15th and October 15th respectively. The hospital will notify the employee in writing within ten (10) working days from the employee’s written approval and at request as to whether or not their PTO request has been approved. The determination of PTO requests will be made on the sole discretion basis of the needs of the employee's supervisor due ’s unit by the Hospital. PTO year, for the purpose of scheduling, shall run from June 1 to business needs, provided May 31. No more than two (2) weeks of PTO time can be taken by the Department of Human Resources receives the request in writing in advance of the employee's anniversary dateemployee between June 1 and September 15. Any cany over must be used within sixty (60) calendar days of the employee's anniversary date or the If unscheduled time is forfeitedavailable between June 1 and September 15 after granting PTO in the month of April, employees may request more than two (2) weeks’ PTO. Carry over PTO has no cash value if Per diem coverage is not accepted during this time period of June 1 – September 15, until all team members with summer requests have been granted by the employee leaves or is terminated after sixty (60) daysrespective department. Decisions made under this section are not subject to In the grievance procedure. The request to carry over hours shall not be umeasonably denied. (c) A PTO may not be waived by event an employee has their PTO denied and extra pay received for work during that is not able to get a minimum of two weeks, consecutive or not, within six (d6) When a holiday falls within months, then the employee's scheduled PTO, the PTO will be extended one (1) day continuous with the PTOMedical Center may allow coverage that may result in overtime payment. (e) The following schedule shall apply for PTO requests: If the request is for one-half to two days of PTO, the employee must request at least two days in advance. If the request is for two and one-half to five days of PTO, the employee must request at least one week in advance. If the request is for five and one-half or more days ofPTO, the employee must request at least two weeks in advance.