Common use of Record Retention, Audit Clause in Contracts

Record Retention, Audit. And Confidentiality 16 8.1 Record Maintenance and Retention 16 8.2 Agency’s Right to Audit 17 8.3 Response/Compliance with Audit or Inspection Findings 17 8.4 State Auditor’s Right to Audit 18 8.5 Confidentiality 18 ARTICLE IX. Grant Remedies, Termination And Prohibited Activities 18 9.1 REMEDIES 18 9.2 Termination for Convenience 19 9.3 Termination for Cause 19 9.4 Grantee Responsibility for System Agency’s Termination Costs 19 9.5 Inherently Religious Activities 20 9.6 Political Activities 20 ARTICLE X. INDEMNITY 20 10.1 General Indemnity 20 10.2 Intellectual Property 21 10.3 Additional Indemnity Provisions 21 ARTICLE XI. General Provisions 21 11.1 Amendments 21 11.2 No Quantity Guarantees 21 11.3 Child Abuse Reporting Requirements 22 11.4 Certification of Meeting or Exceeding Tobacco-Free Workplace Policy Minimum Standards 22 11.5 Insurance and Bonds 22 11.6 Limitation on Authority 23 11.7 Change in Laws and Compliance with Laws 23 11.8 Subcontractors 23 11.9 Permitting and Licensure 23 11.10 Independent Contractor 24 11.11 Governing Law and Venue 24 11.12 Severability 24 11.13 Survivability 24 11.14 Force Majeure 24 11.15 No Implied Waiver of Provisions 25 11.16 Funding Disclaimers and Labeling 25 11.17 Media Releases 25 11.18 Prohibition on Non-Compete Restrictions 25 11.19 Sovereign Immunity 25 11.20 Entire Contract and Modification 26 11.21 Counterparts 26 11.22 Proper Authority 26 11.23 E-Verify Program 26 11.24 Civil Rights 26 11.25 Enterprise Information Management Standards 27 11.26 Disclosure of Litigation 27 11.27 No Third Party Beneficiaries 28 11.28 Binding Effect 28

Record Retention, Audit. And Confidentiality 16 8.1 Record Maintenance and Retention 16 8.2 Agency’s Right to Audit 17 8.3 Response/Compliance with Audit or Inspection Findings 17 8.4 State Auditor’s Right to Audit 18 8.5 Confidentiality 18 ARTICLE IX. Grant Remedies, Termination And Prohibited Activities 18 9.1 REMEDIES Remedies 18 9.2 Termination for Convenience 19 9.3 Termination for Cause 19 9.4 Grantee Responsibility for System Agency’s Termination Costs 19 9.5 Inherently Religious Activities 20 9.6 Political Activities 20 ARTICLE X. INDEMNITY 20 10.1 General Indemnity 20 10.2 Intellectual Property 21 10.3 Additional Indemnity Provisions 21 ARTICLE XI. General Provisions 21 11.1 Amendments 21 11.2 No Quantity Guarantees 21 11.3 Child Abuse Reporting Requirements 22 11.4 Certification of Meeting or Exceeding Tobacco-Free Workplace Policy Minimum Standards 22 11.5 Insurance and Bonds 22 11.6 Limitation on Authority 23 11.7 Change in Laws and Compliance with Laws 23 11.8 Subcontractors 23 11.9 Permitting and Licensure 23 11.10 Independent Contractor 24 11.11 Governing Law and Venue 24 11.12 Severability 24 11.13 Survivability 24 11.14 Force Majeure 24 11.15 No Implied Waiver of Provisions 25 11.16 Funding Disclaimers and Labeling 25 11.17 Media Releases 25 11.18 Prohibition on Non-Compete Restrictions 25 11.19 Sovereign Immunity 25 11.20 Entire Contract and Modification 26 11.21 Counterparts 26 11.22 Proper Authority 26 11.23 E-Verify Program 26 11.24 Civil Rights 26 11.25 Enterprise Information Management Standards 27 11.26 Disclosure of Litigation 27 11.27 No Third Party Beneficiaries 28 11.28 Binding Effect 28

Record Retention, Audit. And Confidentiality 16 8.1 Record Maintenance and Retention 16 8.2 Agency’s Agency s Right to Audit 17 8.3 Response/Compliance with Audit or Inspection Findings 17 8.4 State Auditor’s Auditor s Right to Audit 18 8.5 Confidentiality 18 ARTICLE IX. Grant Remedies, Termination And Prohibited Activities 18 9.1 REMEDIES 18 9.2 Termination for Convenience 19 9.3 Termination for Cause 19 9.4 Grantee Responsibility for System Agency’s Agency s Termination Costs 19 9.5 Inherently Religious Activities 20 9.6 Political Activities 20 ARTICLE X. INDEMNITY 20 10.1 General Indemnity 20 10.2 Intellectual Property 21 10.3 Additional Indemnity Provisions 21 ARTICLE XI. General Provisions 21 11.1 Amendments 21 11.2 No Quantity Guarantees 21 11.3 Child Abuse Reporting Requirements 22 11.4 Certification of Meeting or Exceeding Tobacco-Free Workplace Policy Minimum Standards 22 11.5 Insurance and Bonds 22 11.6 Limitation on Authority 23 11.7 Change in Laws and Compliance with Laws 23 11.8 Subcontractors 23 11.9 Permitting and Licensure 23 11.10 Independent Contractor 24 11.11 Governing Law and Venue 24 11.12 Severability 24 11.13 Survivability 24 11.14 Force Majeure 24 11.15 No Implied Waiver of Provisions 25 11.16 Funding Disclaimers and Labeling 25 11.17 Media Releases 25 11.18 Prohibition on Non-Compete Restrictions 25 11.19 Sovereign Immunity 25 11.20 Entire Contract and Modification 26 11.21 Counterparts 26 11.22 Proper Authority 26 11.23 E-Verify Program 26 11.24 Civil Rights 26 11.25 Enterprise Information Management Standards 27 11.26 Disclosure of Litigation 27 11.27 No Third Party Beneficiaries 28 11.28 Binding Effect 28

Record Retention, Audit. And Confidentiality 16 8.1 Record Maintenance and Retention 16 16 8.2 Agency’s Agency s Right to Audit 17 16 8.3 Response/Compliance with Audit or Inspection Findings 17 8.4 State Auditor’s Auditor s Right to Audit 18 17 8.5 Confidentiality 18 ARTICLE IX. Grant Remedies, Termination And Prohibited Activities 18 9.1 REMEDIES 18 9.2 Termination for Convenience 19 18 9.3 Termination for Cause 19 9.4 Grantee Responsibility for System Agency’s Agency s Termination Costs 19 9.5 Inherently Religious Activities 20 19 9.6 Political Activities 20 19 ARTICLE X. INDEMNITY 20 10.1 General Indemnity 20 10.2 Intellectual Property 21 20 10.3 Additional Indemnity Provisions 21 ARTICLE XI. General Provisions 21 11.1 Amendments 21 11.2 No Quantity Guarantees 21 11.3 Child Abuse Reporting Requirements 22 21 11.4 Certification of Meeting or Exceeding Tobacco-Free Workplace Policy Minimum Standards 22 21 11.5 Insurance and Bonds 22 11.6 Limitation on Authority 23 22 11.7 Change in Laws and Compliance with Laws 23 11.8 Subcontractors 23 11.9 Permitting and Licensure 23 11.10 Independent Contractor 24 23 11.11 Governing Law and Venue 24 23 11.12 Severability 24 11.13 Survivability 24 11.14 Force Majeure 24 11.15 No Implied Waiver of Provisions 25 24 11.16 Funding Disclaimers and Labeling 25 24 11.17 Media Releases 25 11.18 Prohibition on Non-Compete Restrictions 25 11.19 Sovereign Immunity 25 11.20 Entire Contract and Modification 26 25 11.21 Counterparts 26 25 11.22 Proper Authority 26 11.23 E-Verify Program 26 11.24 Civil Rights 26 11.25 Enterprise Information Management Standards 27 11.26 Disclosure of Litigation 27 11.27 No Third Party Beneficiaries 28 27 11.28 Binding Effect 2827

Record Retention, Audit. And Confidentiality 16 8.1 Record Maintenance and Retention 16 8.2 Agency’s Agency s Right to Audit 17 8.3 Response/Compliance with Audit or Inspection Findings 17 8.4 State Auditor’s Auditor s Right to Audit 18 8.5 Confidentiality 18 ARTICLE IX. Grant Remedies, Termination And Prohibited AndProhibited Activities 18 9.1 REMEDIES 18 9.2 Termination for Convenience 19 9.3 Termination for Cause 19 9.4 Grantee Responsibility for System Agency’s Agency s Termination Costs 19 9.5 Inherently Religious Activities 20 9.6 Political Activities 20 ARTICLE X. INDEMNITY 20 10.1 General Indemnity 20 10.2 Intellectual Property 21 10.3 Additional Indemnity Provisions 21 ARTICLE XI. General Provisions 21 11.1 Amendments 21 11.2 No Quantity Guarantees 21 11.3 Child Abuse Reporting Requirements 22 11.4 Certification of Meeting or Exceeding Tobacco-Free Workplace Policy Minimum Standards 22 11.5 Insurance and Bonds 22 11.6 Limitation on Authority 23 11.7 Change in Laws and Compliance with Laws 23 11.8 Subcontractors 23 11.9 Permitting and Licensure 23 11.10 Independent Contractor 24 11.11 Governing Law and Venue 24 11.12 Severability 24 11.13 Survivability 24 11.14 Force Majeure 24 11.15 No Implied Waiver of Provisions 25 11.16 Funding Disclaimers and Labeling 25 11.17 Media Releases 25 11.18 Prohibition on Non-Compete Restrictions 25 11.19 Sovereign Immunity 25 11.20 Entire Contract and Modification 26 11.21 Counterparts 26 11.22 Proper Authority 26 11.23 E-Verify Program 26 11.24 Civil Rights 26 11.25 Enterprise Information Management Standards 27 11.26 Disclosure of Litigation 27 11.27 No Third Party Beneficiaries 28 11.28 Binding Effect 28