Common use of RECORDS; ACCESS, RETENTION Clause in Contracts

RECORDS; ACCESS, RETENTION. A. Contractor shall retain and make available for review by the County and its designees all records, documents, and general correspondence relating to this Agreement and the services required hereunder for a period of not fewer than seven (7) years after receipt of final payment, or until all pending audits and proceedings are completed, whichever is later. B. Contractor shall make such records available for inspection and copying by the County and its designees at any reasonable time, with reasonable notice from the County. At least thirty (30) calendar days prior to any destruction of these records following the five years, Contractor shall notify the Director. Upon such notification, the Director shall either agree to the destruction or authorize the records to be forwarded to the County for further retention. C. During the term of this Agreement, Contractor shall ensure that the County and its representatives, and all relevant State and Federal agencies and their representatives, shall have access to all Contractor records, facilities, and personnel that are relevant to this Agreement, including but not limited to the performance of the services required of the Contractor, and the right to observe and monitor all conditions and activities involved in the performance of this Agreement, and to verify cost and price information submitted with respect to this Agreement.