Records of Attendance/Invoice Clause Samples

The Records of Attendance/Invoice clause requires parties to maintain accurate documentation of attendance or services rendered, which forms the basis for invoicing and payment. Typically, this means that service providers must keep detailed records—such as sign-in sheets, timesheets, or logs—that verify when and how services were delivered, and these records are then used to generate invoices submitted for payment. This clause ensures transparency and accountability in billing, helping to prevent disputes over services provided and supporting accurate, timely payments.
Records of Attendance/Invoice. With each invoice, Provider shall submit monthly records of student attendance on a form or forms provided by the District, including the name, address, and school of student; the hourly rate for the service given to student; the name of Provider’s employee who rendered the service; the amount of time of such service for each day (measured to the nearest five minutes and initialed by the student’s parent/ guardian or the student if parent/ guardian is absent); the total number of hours of such service for that month; and the amount due. The first month’s invoice must be accompanied by the completed (goals & signatures) SLP of students who are being invoiced, indicating exact hours for tutoring in math and reading. This procedure is in effect for all students for whom the Provider has invoiced. An incomplete SLP will result in no payment. Providers shall, by the 10 th day of each month after services have been rendered, send to the District the said invoice for payment. If corrections need to be made on invoice, Provider has 5 working days in which to correct any discrepancies. Failure to timely submit (invoice must reflect the prior month’s services) will delay payment, and in some cases payment may be refused. Each record shall be signed by a representative of Provider, a representative of the District and the Director of NCLB/Federal Grants. Accurate reporting of attendance and progress MUST be submitted monthly for the previous month’s services.
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