Records, Reports and Audit Sample Clauses
The RECORDS, REPORTS AND AUDIT clause establishes the obligation for a party to maintain accurate and complete records related to the agreement and to provide reports as required. Typically, this clause specifies the types of records to be kept, the duration for which they must be retained, and the format or frequency of reporting. It also grants the other party the right to audit these records, often with advance notice and during normal business hours. The core function of this clause is to ensure transparency and accountability, allowing parties to verify compliance and detect any discrepancies or breaches in the performance of contractual obligations.
Records, Reports and Audit. 8.1. The RTO must, on request, make available to the VSC for inspection during working hours, all books, documents, current year’s financial viability statement or other records in its possession, control or power relating to the Services.
8.2. The RTO must keep separate books and accounting records in connection with the Services in such a manner as to enable the accounts to be conveniently audited by the Auditor-General for Victoria or any other person as directed by the VSC. The books and records must indicate particulars of and payments to subcontractors, and any alterations as to the subcontractors being utilised.
8.3. The RTO must, within the time specified by the VSC, supply any other information reasonably required by the VSC for the purposes of this Agreement including information sufficient to allow the VSC to satisfy itself as to the financial viability of the RTO.
8.4. The RTO must respond fully in writing to the VSC within 14 days on any matter relating to this Agreement within the time specified in writing by the VSC.
8.5. The RTO must permit, whenever the Services are being performed and otherwise at all reasonable times, persons acting on behalf of the VSC to enter its premises, and areas within those premises that are used for the Services, to conduct audits to confirm whether the terms and conditions of this Agreement are being met. The RTO must participate in and assist, as required, with any audits required by the VSC under this clause.
8.6. The RTO must reimburse any costs incurred by the VSC in conducting audits.
8.7. The RTO's performance at contract compliance audit may be taken into consideration for future contractual arrangements.
8.8. The RTO must publish on its website or provide on request by any person a copy of its most recent AQTF audit report.
8.9. The RTO must assist, and must ensure that any subcontractor assists, as requested by the VSC or its auditors with audits under this clause.
8.10. If required by the VSC, the RTO must make available any records relating to the RTO and/or the Services at a location in Victoria specified by the VSC.
8.11. Every six (6) months, the RTO must conduct internal audits, using a checklist supplied by the VSC, on its compliance with the provisions of this Agreement. The completed checklist must be provided to the VSC or its auditors on request.
8.12. The RTO must develop an improvement plan to rectify any non- compliance identified via the internal audit specified in 8.10 within an agreed ...
Records, Reports and Audit. You must:
(a) keep complete and up-to-date records relating to your rights and obligations under this agreement (including your privacy obligations) in such detail and format as we may require from time to time;
(b) permit anyone authorised by us to inspect and take copies of those records at any reasonable time; and
(c) provide us with written reports on the performance of your obligations under this agreement if we request.
Records, Reports and Audit. 9.1 Each Party shall maintain true and correct records in connection with all Services performed hereunder and all transactions related thereto and shall retain all such records for at least twenty-four (24) months from the date of performance of such Services. Such books and records shall include on a monthly basis: (i) volumes of Raw Materials used in such month in the Manufacture of Products, (ii) volumes of Intermediates used in such month in the Manufacture of Products, (iii) Raw Material and Intermediate costs, and (iv) volumes of Products Manufactured, packaged and shipped in such month.
9.2 A Party may, upon 30 days’ written notice to the other Party, designate a third-party auditor to conduct an on-site audit of all books, records, data, systems and accounts relating to Services or any other obligations pursuant to this Agreement during regular business hours and with minimal disruption to operations, to verify compliance with the other Parties obligations under this Agreement, including but not limited to its invoicing procedures, and to confirm and verify the accuracy of amounts charged including costs of Raw Materials. Any third-party auditor performing the audit shall be required to execute a standard confidentiality agreement before access is granted to third-party auditor. If it is determined that a Party overcharged the other Party by five percent (5%) or more for the period audited, then the cost of such audit shall be reimbursed by the other Party and all necessary corrections shall be promptly made but, in any event, shall be made within thirty (30) days following completion of such audit. If it is determined that a Party did not overcharge the other Party or overcharged the other Party by less than five percent (5%) for the period audited, then the cost of such audit shall be borne entirely by the Party requesting the audit. No third-party auditor is to be compensated on a commission or percentage basis. A Party shall not exercise its audit rights provided for in this Section 9.2 more than once annually per audit subject and any such audit will not cover a period that begins more than thirty-six (36) months prior to the date on which the audit request is made.
9.3 The Parties agree that Quality Management System audits conducted by Buyer at Producer’s location are not anticipated, and any request to conduct such an audit would be intended to investigate root cause failure of quality incidents and such audit request must be approved by t...
Records, Reports and Audit. Records and Financial Statement
4.1 The Developer must record all expenditure of Contributions relating to the performance of the Challenge and development of the Solution, separate from all other income and expenditure of the Developer.
4.2 The Developer must keep proper and adequate records, accounts and supporting documents in accordance with generally accepted accounting principles and as required by law, about the performance of the Challenge and development of the Solution.
4.3 Upon request, the Developer must provide a financial statement detailing the receipt and expenditure of Contributions to date, including a declaration from the Developer’s chief executive officer stating that the Contributions have been used solely for the development of the Solution.
Records, Reports and Audit. The Supplier shall keep complete, accurate and up to date records of all time spent, materials used and principal activities carried out, and other material information generated in connection with this Agreement. This must include all transactions which relate in any way to this Agreement or to the Services supplied under it. Such records shall be retained by the Supplier for inspection by PPECB for 7 (seven) years from the period to which they relate or such other period as PPECB may advise in writing. The Supplier shall (at no cost to PPECB) – provide to PPECB such reports, in such format and at such frequency, as may be reasonably requested by PPECB; in addition to its obligations under clause Error: Reference source not found and Annexure B, provide to PPECB such information, materials and explanations (at the time or times specified by PPECB) as may be requested by PPECB to enable PPECB to monitor the performance of the Supplier's obligations under this Agreement; and provide to PPECB copies of the records referred to in clause 19.1. PPECB, its authorised advisers, other representatives and any regulatory body may audit– the compliance of the Supplier and of each of the Supplier Personnel with the terms of this Agreement (including compliance with Applicable PPECB Policies); and the accuracy of the Supplier's invoicing of the Charges payable by PPECB under this Agreement. For the purpose of facilitating an audit under clause 19.3, the Supplier shall provide to PPECB (including its authorised employees), its authorised advisers and other representatives, and any regulatory body, on request (at no cost to PPECB) – reasonable access to the records referred to in clause 19.1; reasonable access to all relevant information, premises, data, employees, agents, subcontractors, vendors and assets at all locations at which the same are present (or may reasonably be expected to be present), including locations from which obligations of the Supplier are being or have been carried out (but not to information which the Supplier is obliged to keep confidential unless such information is required to verify the records referred to in clause 19.1 or items provided under clause 19.2 and not to information which is legally privileged and/or subject to litigation privilege); and all reasonable assistance in carrying out any audit. For the purpose of complying with this clause 19, the Supplier shall promptly and efficiently give PPECB (including its authorised employees), ...
Records, Reports and Audit. 37 7.01 OWNERSHIP OF DOCUMENTS AND WORK PAPERS 37 7.02 BOARD ACCESS TO RECORDS 37 7.03 GOVERNMENT ACCESS TO BOOKS AND RECORDS 38 7.04 REPORTS 38 7.05 BOARD AUDIT RIGHTS 40 7.06 COSTS OF REPRODUCTION 41 7.07 STATE AND FEDERAL AUDIT AND INSPECTION RIGHTS 41 ARTICLE VIII. TERM, RENEWAL AND COMPENSATION 41 8.01 TERM OF AGREEMENT 41 8.02 MANAGEMENT AND OPERATIONS FEE 41 8.03 WITHHOLDING OPERATIONS FEE 42 8.04 RENEWAL AND EFFECTIVE DATE OF FEE INCREASE 43 8.05 VARIABLE FEE CALCULATION 43 8.06 DELIVERY OF OPERATIONS FEE INVOICE 44 8.07 OPPORTUNITIES FOR ADDITIONAL REVENUE 44 8.08 GIFT SHOP REVENUES 45 8.09 LIMITED OBLIGATION AGREEMENT 45 8.10 OPERATIONS FEE ADJUSTMENT PROVISIONS 45
Records, Reports and Audit. Within thirty (30) days after the end of each calendar quarter, QuadraMed shall forward a report indicating sublicense sales made during such quarter and payment of the applicable fees. QuadraMed shall maintain accurate records relating to sales of Product so as to establish the Sublicense fee payments due to DSS herein. Such books and records shall be available for a reason stated at their place of keeping for inspection by an independent auditor chosen and paid by DSS during normal business ours for the purposes of determining whether the correct fees have been paid to DSS.
Records, Reports and Audit. Records and Financial Statement
4.1 The Developer must record all expenditure of Contributions relating to the performance of the Challenge and development of the Solution, separate from all other income and expenditure of the Developer.
4.2 The Developer must keep proper and adequate records, accounts and supporting documents in accordance with generally accepted accounting principles and as required by law, about the performance of the Challenge and development of the Solution.
4.3 Upon request, the Developer must provide a financial statement detailing the receipt and H[SHQGLWXUH RI &RQWULEXWLRQV WR GDWH LQFOXGLQJ D executive officer stating that the Contributions have been used solely for the development of the Solution.
Records, Reports and Audit