Common use of Records Requests Clause in Contracts

Records Requests. 1. The Sheriff is the Custodian of Records for the PSCC. All public records requests shall be routed through the Sheriff's Records Section. All records requests for manual reports and voice recordings, as specified above, to be used for external use, including, but not limited to civil, criminal or internal affairs investigations must be requested through the Sheriffs Records Section to ensure proper evidentiary processes are followed. Responses to record requests processed through the Records Section are normally available within three business days. 2. Non-public records requests from the Municipality will be generally categorized through two (2) formats/levels: a. Ad Hoc Manual Reports requested for internal use consist of Chronology reports from the Computer Aided Dispatch system that provide a chronological accounting of the event information, including the phone number and address of the event, the unit(s) dispatched and any commands or texts entered by Dispatch or Mobile Data Terminal's, i.e., en route, arrived, key locations, etc. b. Ad Hoc Voice Recordings of 9-1-1 Calls and Dispatch radio traffic for agency events requested for internal useshall be available as CD's or WAV file format via email. c. Standard manual reports and voice recordings for internal use will be provided within a reasonable time period following the request. Complex or multi-event requests may take longer. The requestor will be advised of the estimated time the records will be available.

Records Requests. 1. The Sheriff is the Custodian of Records for the PSCC. All public records requests shall be routed through the Sheriff's Records Section. All records requests for manual reports and voice recordings, as specified above, to be used for external use, including, but not limited to civil, criminal or internal affairs investigations must be requested through the Sheriffs Sheriff’s Records Section to ensure proper evidentiary processes are followed. Responses to record requests processed through the Records Section are normally available within three business days. 2. Non-public records requests from the Municipality will shall be generally categorized through two (2) formats/levels: a. Ad Hoc Manual Reports requested for internal use consist of Chronology reports from the Computer Aided Dispatch CAD system that provide a chronological accounting of the event information, including the phone number and address of the event, the unit(s) dispatched and any commands or texts entered by Dispatch or Mobile Data Terminal's, i.e., en route, arrived, key locations, etc. b. Ad Hoc Voice Recordings of 9-1-1 Calls and Dispatch radio traffic for agency events requested for internal useshall use shall be available as CD's or WAV file format via email. c. Standard manual reports and voice recordings for internal use will shall be provided within a reasonable time period following the request. Complex or multi-event requests may take longer. The requestor will shall be advised of the estimated time the records will be available.