Common use of Removal of File Materials Clause in Contracts

Removal of File Materials. 1. Oral reprimands may be memorialized in writing for the purpose of preparing future disciplinary actions or employee performance evaluations, but will not be placed in the employee personnel file. 2. Written reprimands will be removed from an employee’s personnel file after one hundred eighty (180) days from the date said action was finalized provided that no further written reprimands have been issued within the one hundred eighty (180) day time period. If another written reprimand has been issued within this time period then both written reprimands shall remain in the personnel file for an additional one hundred eighty (180) days from the date of the latest written reprimand. In any event, the one hundred eighty (180) days may be extended to three hundred sixty (360) days depending on the seriousness of the circumstances. If another written reprimand has been issued within the three hundred sixty (360) days’ time period DocuSign Envelope ID: 99766E11-34BF-4626-9D26-31F40243B952 then both written reprimands shall remain in the personnel file for an additional three hundred sixty (360) days from the date of the last written reprimand. 3. Any discipline above written reprimands (suspensions, etc.) will be removed from an employee’s personnel file after one (1) year, provided no additional disciplinary action (written reprimand or higher) has been imposed. In the event any additional discipline has been issued, both records will remain in the personnel file for two (2) years.

Appears in 1 contract

Sources: Collective Bargaining Agreement

Removal of File Materials. 1. Oral reprimands may be memorialized in writing for the purpose of preparing future disciplinary actions or employee performance evaluations, but will not be placed in the employee personnel file. 2. Written reprimands will be removed from an employee’s personnel file after one hundred eighty (180) days from the date said action was finalized provided that no further written reprimands have been issued within the one hundred eighty (180) day time period. If another written reprimand has been issued within this time period then both written reprimands shall remain in the personnel file for an additional one hundred eighty (180) days from the date of the latest written reprimand. In any event, the one hundred eighty (180) days may be extended to three hundred sixty (360) days depending on the seriousness of the circumstances. If another written reprimand has been issued within the three hundred sixty (360) days’ time period DocuSign Envelope ID: 99766E11-34BF-4626-9D26-31F40243B952 then both written reprimands shall remain in the personnel file for an additional three hundred sixty (360) days from the date of the last written reprimand. 3. Any discipline above written reprimands (suspensions, etc.) will be removed from an employee’s personnel file after one (1) year, provided no additional disciplinary action (written reprimand or higher) has been imposed. In the event any additional discipline has been issued, both records will remain in the personnel file for two (2) years.

Appears in 1 contract

Sources: Collective Bargaining Agreement