Common use of Request for payments Clause in Contracts

Request for payments. 1. The LP may only request payments by providing proof of progress of the project as described in the approved Application Form. All reports are filled in in the eMonitoring System where also all checks are made. Instructions as laid down in the reporting forms and in the Programme Manual and other guides for reporting must be observed. The LP ensures that the co-financing rate of each project partner has been taken into account in the reporting procedure as well as in the partnership agreement allowing correct allocation of ERDF financing to each PP. 2. The Partner Progress Reports have to be submitted to the First Level Control 15 days after the end of the reporting period. The Project Progress Reports have to be submitted to the JS/MA 4 months after the end of the reporting period as stated in the Programme Manual. Later reporting with respect of the abovementioned deadlines must be approved specifically by the MA/JS on an ad hoc basis. In case an individual report is delayed by more than one year, the MA may decide not to approve the costs included in that report. In case the JS/MA has questions on the reports, projects will be given time to answer those questions. If no reply is received within the deadline, the JS/MA will proceed with the information that is available. Where the JS/MA does not have enough information to support the eligibility of the cost, it will be deemed ineligible. The official closing date of the project is stated in the approved Application Form and in the preamble of this Contract and if necessary taking into account the §14(2). 3. Based on the fact that payments by the EC to the MA will only be made in accordance with the corresponding budget commitments Article 136 of Regulation (EU) No 1303/2013 the LP must request payments in accordance with approved Application Form. Payments not requested in time, in full or non-compliance with the procedure set in the Programme Manual and in other guidance for reporting may be lost if the programme experiences a de-commitment. The consideration whether payments are reduced due to the de-commitment process will be done at the end of each year of the approved project duration time. Any unjustified delay in reporting or in the clarification process of the Project Progress Report, either by LP or by PPs, can imply a reduction or ending of the Subsidy payments. A failure to comply with the requirements set for the proper audit trail (Cf. §3 (3) and §11) may also lead to reduction or ending of the payments. The information on system of audit trail and list of bodies as described in §11 will be provided to the MA/JS at the latest prior to the first Project Progress Report. A copy of the list must be included in the FLC documents sent to the national FLC bodies. 4. Any income as stated in the Programme Manual should have been included in the Application Form. All net revenue generated during project implementation shall be reported in the Progress Report as described in the Programme Manual and other guidance given for filling in the application or reporting. The LP of a project is obliged to inform the MA/JS of any income generated within five (5) years after the project closure date. ERDF subsidies unduly paid will be recovered. 5. Once the Project Progress Report has been received by the JS/MA, a payment of 60% of the applied ERDF will be made to the LP. After the admissibility check, content and financial assessment of the Project Progress Report by the JS and certification and payment decision by the MA have completed successfully, the MA will transfer the remaining eligible ERDF subsidy to the LP without any delay and within 90 days. The funds will be disbursed in euro (€) only and transferred to an account indicated by the LP. Any exchange rate risk will be borne solely by the LP. 6. The MA is entitled to withhold any ERDF payment until all unclear issues related to the implementation, management and reporting are clarified and is also entitled to deduct any ineligible cost found during the certification process and as a result proportionately reduce the ERDF co-financing on project. 7. The LP/PPs are committed to the eligible own national financing as indicated in the approved Application Form and are obliged to ensure the proper accumulation of eligible own national financing during the project implementation and inform the MA/JS immediately in case the accumulation for whatever reason is not possible and follow the MA/JS instructions given on a case like this.

Request for payments. 1. The LP may only request payments by providing proof of progress of the project as described in the approved Application Form. All reports are filled in in the eMonitoring System where also all checks are made. Instructions as laid down in the reporting forms and in the Programme Manual Manual, Guide for Project Implementation and other guides for reporting must be observed. The LP ensures that the co-financing rate of each project partner has been taken into account in the reporting procedure as well as in the partnership agreement allowing correct allocation of ERDF financing to each PP. 2. The Partner Progress Reports have to be submitted to the First Level Control FLC 15 days after the end of the reporting period. The Project Progress Reports have to be submitted to the JS/MA 4 months after the end of the reporting period as stated in the Programme Manual. Later reporting with respect of the abovementioned above mentioned deadlines must be approved specifically by the MAJS/JS MA on an ad hoc basis. In case an individual report is delayed by more than one year, the MA may decide not to approve the costs included in that report. In case the JS/MA has questions on the reports, projects will be given time to answer those questions. If no reply is received within the deadline, the JS/MA will proceed with the information that is available. Where the JS/MA does not have enough information to support the eligibility of the cost, it will be deemed ineligible. The official closing date of the project is stated in the approved Application Form and in the preamble of this Contract and if necessary taking into account the §14(2). 3. Based on the fact that payments by the EC to the MA will only be made in accordance with the corresponding budget commitments Article 136 of CPR Regulation (EU) No 1303/2013 the LP must request payments in accordance with approved Application Form. Payments not requested in time, in full or non-non- compliance with the procedure set in the Programme Manual and in other guidance for reporting may be lost if the programme experiences a de-commitment. The consideration whether payments are reduced due to the de-commitment process will be done at the end of each year of the approved project duration time. Any unjustified delay in reporting or in the clarification process of the Project Progress Report, either by LP or by PPsPP(s), can imply a reduction or ending suspension of the Subsidy paymentssubsidy. A failure to comply with the requirements set for the proper audit trail (Cf. §3 (3) and §11) may also lead to reduction or ending suspension of the payments. The information on system of audit trail and list of bodies as described in §11 will be provided to the MAJS/JS MA at the latest prior to the first Project Progress Report. A copy of the list must be included in the FLC documents sent to the national FLC bodiesFLC. 4. Any income as stated in the Programme Manual should have been included in the Application Form. All net revenue generated during project implementation shall be reported in the Progress Proiect Report as described in the Programme Manual and other guidance given for filling in the application or reporting. The LP of a project is obliged to inform the MAJS/JS MA of any income generated within five (5) years after the project closure date. ERDF subsidies funding unduly paid will be recovered. 5. Once the Project Progress Report has been received and the admissibility check made by the JS/MA, a payment of 60% of the applied ERDF will be made to the LP, if necessary funds have been made available to the programme by the European Commission. After the admissibility check, content and financial assessment of the Project Progress Report by the JS and certification and payment decision by the MA have completed successfully, the MA will transfer the remaining eligible ERDF subsidy funding to the LP without any delay and within 90 days, given the provision that necessary funds have been made available to the programme by the European Commission. The funds will be disbursed in euro (€) only and transferred to an account indicated by the LP. Any exchange rate risk will be borne solely by the LP. 6. The MA is entitled to withhold any ERDF payment until all unclear issues related to the implementation, management and reporting are clarified and is also entitled to deduct any ineligible cost found during the certification process and as a result proportionately reduce the ERDF co-financing funding on project. 7. The LP/PPs PP(s) are committed to the eligible own national financing contribution as indicated in the approved Application Form and are obliged to ensure the proper accumulation of eligible own national financing contribution during the project implementation and inform the MAJS/JS MA immediately in case the accumulation for whatever reason is not possible and follow the MAJSA/JS MA instructions given on a case like this.

Request for payments. 1. The LP may only request payments by providing proof of progress of the project as described in the approved Application FormAF. All reports are filled in in the eMonitoring e-Monitoring System where also all checks are made. Instructions as are laid down in the reporting forms and in the Programme Implementation Manual and other guides for reporting must be observedBeneficiaries. The LP ensures that the co-financing rate of each project partner Project Partner has been taken into account in the reporting procedure as well as in the partnership agreement allowing correct allocation of ERDF financing to each PP. 2. The Partner Progress Reports have to be submitted to the First Level Control 15 FLC in 30 calendar days after the end of the reporting period. The Project Progress Reports have to be submitted to the JS/MA 4 JS 5 months after the end of the reporting period as stated in the Programme Manual. Later reporting with respect of the abovementioned deadlines must be approved specifically by the MA/JS on an ad hoc basisperiod. In case an individual report is delayed by more than one year6 months, the MA may decide not to approve the costs included in that report. In case the JS/MA JS has questions on the reports, projects will be given time to answer those questions. If no reply is received within the deadline, the JS/MA JS will proceed with the information that is available. Where the JS/MA JS does not have enough information to support the eligibility of the cost, it will be deemed ineligible. The official closing date of the project is stated in the approved Application Form and in the preamble of this Contract and if necessary taking into account the §14(2). 3. Based on the fact that payments by the EC to the MA will only be made in accordance with the corresponding budget commitments commitments, Article 136 of Regulation (EU) No 1303/2013 1303/2013, the LP must request payments in accordance with the approved Application FormAF. Payments not requested in time, in full or non-compliance compliant with the procedure set in the Programme Implementation Manual and in other guidance for reporting Beneficiaries may be lost if the Interreg V-A SI-HR programme experiences a de-commitment. The consideration whether payments are reduced due to the de-commitment process will be done at the end of each year of the approved project duration time. Any unjustified delay in reporting or in the clarification process of the Project Progress Report, either by LP or by PPs, can imply a reduction or ending of the Subsidy payments. A failure to comply with the requirements set for the proper audit trail (Cf. §3 (3) and §11) may also lead to reduction or ending of the payments. The information on system of audit trail and list of bodies as described in §11 will be provided to the MA/JS at the latest prior to the first Project Progress Report. A copy of the list must be included in the FLC documents sent to the national FLC bodies. 4. Any income revenue as stated in the Programme Implementation Manual for Beneficiaries should have been included in the Application FormAF. All net revenue generated during project implementation shall be reported in the Progress Report as described in the Programme Implementation Manual and other guidance given for filling in the application or reportingBeneficiaries. The LP of a project is obliged to inform the MA/JS of any income revenue generated within five three (53) years after the project closure end date. ERDF subsidies Subsidies unduly paid will be recovered. 5. Once the Project Progress Report has been received by the JS/MA, a payment of 60% of the applied ERDF will be made to the LP. After the admissibility check, content and financial assessment of the Project Progress Report by the JS and certification and payment decision validation by the MA have completed successfully, the MA Certifying Authority (hereinafter referred to as CA) will transfer the remaining eligible ERDF subsidy Subsidy to the LP without any delay and within 90 calendar days, if funds are available. The funds will be disbursed in euro (€) EUR only and transferred to an account indicated by the LPLP or in exceptional cases to the PPs. Any exchange rate risk will be borne solely by the LP. 6. The MA is entitled to withhold any ERDF payment until all unclear issues related to the implementation, management and reporting are clarified and is also entitled to deduct any ineligible cost found during the certification validation process and as a result proportionately reduce the ERDF co-financing on project. 7. The LP/PPs are committed to the eligible own national financing as indicated in the approved Application Form AF and are obliged to ensure the proper accumulation of eligible own national financing during the project implementation and inform the MA/JS immediately in case the accumulation for whatever reason is not possible and follow the MA/JS instructions given on a case like this.

Request for payments. 1. The LP may only request payments by providing proof of progress of the project as described in the approved Application FormAF. All reports are filled in in the eMonitoring System eMS where also all checks are made. Instructions as are laid down in the reporting forms and in the Programme Implementation Manual and other guides for reporting must be observedBeneficiaries. The LP ensures that the co-financing rate of each project partner Project Partner has been taken into account in the reporting procedure as well as in the partnership agreement allowing correct allocation of ERDF financing to each PP. 2. The Partner Progress Reports have to be submitted to the First Level Control 15 FLC in 30 calendar days after the end of the reporting period. The Project Progress Reports have to be submitted to the JS/MA 4 JS 5 months after the end of the reporting period as stated in the Programme Manual. Later reporting with respect of the abovementioned deadlines must be approved specifically by the MA/JS on an ad hoc basisperiod. In case an individual report is delayed by more than one year6 months, the MA may decide not to approve the costs included in that report. In case the JS/MA JS has questions on the reports, projects project partners will be given time to answer those questions. If no reply is received within the deadline, the JS/MA JS will proceed with the information that is available. Where the JS/MA JS does not have enough information to support the eligibility of the cost, it will be deemed ineligible. The official closing date of the project is stated in the approved Application Form and in the preamble of this Contract and if necessary taking into account the §14(2). 3. Based on the fact that payments by the EC to the MA will only be made in accordance with the corresponding budget commitments commitments, Article 136 of Regulation (EU) No 1303/2013 1303/2013, the LP must request payments in accordance with the approved Application FormAF. Payments not requested in time, in full or non-compliance compliant with the procedure set in the Programme Implementation Manual and in other guidance for reporting Beneficiaries may be lost if the Interreg V-A SI-HR programme experiences a de-commitment. The consideration whether payments are reduced due to the de-commitment process will be done at the end of each year of the approved project duration time. Any unjustified delay in reporting or in the clarification process of the Project Progress Report, either by LP or by PPs, can imply a reduction or ending of the Subsidy payments. A failure to comply with the requirements set for the proper audit trail (Cf. §3 (3) and §11) may also lead to reduction or ending of the payments. The information on system of audit trail and list of bodies as described in §11 will be provided to the MA/JS at the latest prior to the first Project Progress Report. A copy of the list must be included in the FLC documents sent to the national FLC bodies. 4. Any income revenue as stated in the Programme Implementation Manual for Beneficiaries should have been included in the Application FormAF. All net revenue generated during project implementation shall be reported in the Progress Report as described in the Programme Implementation Manual and other guidance given for filling in the application or reportingBeneficiaries. The LP of a project is obliged to inform the MA/JS of any income revenue generated within five three (53) years after the project closure end date. ERDF subsidies Subsidies unduly paid will be recovered. 5. Once the Project Progress Report has been received by the JS/MA, a payment of 60% of the applied ERDF will be made to the LP. After the admissibility check, content and financial assessment of the Project Progress Report by the JS and certification and payment decision validation by the MA have completed successfully, the MA Certifying Authority (hereinafter referred to as CA) will transfer the remaining eligible ERDF subsidy Subsidy to the LP without any delay and within 90 calendar days, if funds are available. The funds will be disbursed in euro (€) EUR only and transferred to an account indicated by the LP. Any exchange rate risk will be borne solely by LP or in exceptional cases to the LP. 6PPs. The MA is entitled to withhold any ERDF payment until all unclear issues related to the implementation, management and reporting are clarified and is also entitled to deduct any ineligible cost found during the certification validation process and as a result proportionately reduce the ERDF co-financing on project. 7. The LP/PPs are committed to the eligible own national financing as indicated in the approved Application Form AF and are obliged to ensure the proper accumulation of eligible own national financing during the project implementation and inform the MA/JS immediately in case the accumulation for whatever reason is not possible and follow the MA/JS instructions given on a case like this.

Request for payments. 1. The LP may only request payments by providing proof of progress of the project as described in the approved Application Form. All reports are filled application documents, in particular as described in the eMonitoring System where also all checks are madework packages. Instructions as laid down in For this purpose the LP has to present progress reports and a final report to the MA via the JTS. These progress reports have to consist of a joint activity report and a financial report of the LP and PPs. The JTS will provide reporting forms and in the Programme Manual and other guides for reporting which must be observedused by the LP. The LP ensures that preparation costs report, the cosix-financing rate of each project partner has been taken into account in monthly progress reports and the reporting procedure as well as in the partnership agreement allowing correct allocation of ERDF financing to each PP. 2. The Partner Progress Reports final report have to be submitted according to the First Level Control 15 days after timeframe indicated in § 5.4 of this contract. The last progress report is due according to the end date set in § 3.2 of this contract. The financial report shall contain the certifications of expenditure of the reporting periodLP and PPs related to the project expenditure that have been certified so far and that can be objectively imputed to the project. Certifications must be provided by the responsible public authorities or private institutions as referred to in Article 16(1) of Regulation (EC) No 1080/2006. To this end the LP verifies that each PP enables the responsible control authority /institution in the member state it is situated to certify the proper use of funds as will the LP itself. The Project Progress Reports have to be submitted to MA, through the JS/MA 4 months after the end of the reporting period as stated in the Programme ManualJTS, may request relevant information at any time. Later reporting with respect of the abovementioned deadlines That information must be approved specifically supplied by the MA/JS on an ad hoc basis. In case an individual report is delayed by more than one year, the MA may decide not to approve the costs included in that report. In case the JS/MA has questions on the reports, projects will be given time to answer those questions. If no reply is received LP within the deadline, the JS/MA will proceed with the information that is available. Where the JS/MA does not have enough information to support the eligibility of the cost, it will be deemed ineligible. The official closing date of the project is stated in the approved Application Form and in the preamble of this Contract and if necessary taking into account the §14(2). 3demanded time frame. Based on the fact that payments by the EC to the MA European Commission will only be made in accordance with the corresponding budget commitments Article 136 referred to in Articles 75(1) and 76 (1) of Regulation (EUEC) No 1303/2013 1083/2006, the LP must request submit the progress reports – including requests for payments in accordance with approved Application Form. - according to the following timeframe: mm/yy- mm/yy Total: «CTOTAL» «ETOTAL» *) based on grant rate of «Cofinancing-rate» Payments not requested in time, time and in full or non-non in compliance with the procedure set in the Programme Manual and in other guidance for reporting may be lost if the programme experiences a de-commitmentlost. The consideration whether payments are reduced due above payment schedule is made subject to the de-commitment process will be done at provision that the end of each year European Commission has paid corresponding amounts beforehand. The Certifying Authority (hereinafter referred to as CA), ensures that the LP receives payments of the approved project duration timecontribution from the programme in time and in full. Any unjustified delay in reporting or in the clarification process of the Project Progress ReportNo deduction, either by LP or by PPs, can imply a reduction or ending of the Subsidy payments. A failure to comply with the requirements set for the proper audit trail (Cf. §3 (3) and §11) may also lead to reduction or ending exception of the payments. The information on system irregularities and/or suspicion of audit trail and list of bodies as described in §11 will be provided to the MA/JS at the latest prior to the first Project Progress Report. A copy of the list must be included in the FLC documents sent to the national FLC bodies. 4. Any income as stated in the Programme Manual should have been included in the Application Form. All net revenue generated during project implementation shall be reported in the Progress Report as described in the Programme Manual and other guidance given for filling in the application or reporting. The LP of a project is obliged to inform the MA/JS of any income generated within five (5) years after the project closure date. ERDF subsidies unduly paid will be recovered. 5. Once the Project Progress Report has been received by the JS/MA, a payment of 60% of the applied ERDF will be made to the LP. After the admissibility check, content and financial assessment of the Project Progress Report by the JS and certification and payment decision irregularities detected by the MA have completed successfullyand/or the CA, retention or further specific charges which would reduce the amount of the payment shall be made. Opposite, the ERDF contribution paid by the CA shall not exceed the share of ERDF resulting from the eligible amount certified by each responsible control authority/private institution as referred to in § 5.2. In case of observations and/or reservations raised by the Commission on the description of the Management and Control System of the CENTRAL EUROPE programme or in case of a system error detected, the MA will transfer and CA have the remaining eligible ERDF subsidy right to temporarily withhold payments to a particular beneficiary (LP or PP) or the LP without any delay project as a whole. Payment suspension(s) shall be lifted as soon as observations and/or reservations raised by the Commission have been withdrawn and within 90 daysthe MA and CA have received sufficient evidence on the solution of the systemic error(s) detected. The funds will be disbursed in euro Euro (EUR; €) only and transferred to an account indicated by the LPonly. Any exchange rate risk will be borne solely by the LP. 6. The MA is entitled to withhold any ERDF payment until all unclear issues related LP shall install a separate accounting system for the settlement of the present project and shall safeguard that the eligible costs as well as the received subsidies can be clearly identified . The subsidy will be transferred to the implementationfollowing account: Account No (IBAN): ……………………………………………………………………………….……….. Name of the holder: ………………………………………………………………..……….…………….. Name of the bank: ………………………………………………………………………….……………….. Bank code (▇▇▇▇▇): ………………………………………………………………………………………….. Whenever possible, management and reporting are clarified and is also entitled to deduct any ineligible cost found during the certification process and as a result proportionately reduce the ERDF co-financing on project. 7this account should be of specific project use. The LP/PPs are committed controller who will carry out the verifications to the eligible own national financing LPs expenditure as indicated foreseen in Art. 16.1 of the Regulation (EC) 1080/2006 is: Name: …………………………………………………………………………………………… Institution: …………………………………………………………………………………… Address: ………………………………………………………………………………………. Telephone: ……………………………………………………………………………………. Fax: ……………………………………………………………………………………………... Email: ……………………………………………………………………………………………. This controller has been selected in accordance with the system set up by each Member State and meets the requirements of qualification and independence presented in the approved Application Form CENTRAL EUROPE Control and are obliged Audit Guidelines. In case a controller cannot be named before signing the subsidy contract the information has to ensure be provided in the proper accumulation Start-up report at the latest. Changes of eligible own national financing during address, changes of account number and changes of control authority/institution or name of controller(s) - have to be duly notified. Should the project implementation and inform MA have any objections to the MA/JS immediately in case notified changes it can discuss these issues with the accumulation for whatever reason is not possible and follow MC. By paying out the MA/JS instructions given on a case like thissubsidy according to this contract the MA fulfils its obligations resulting from the present contract.