Requirements for Ordering Clause Samples
The 'Requirements for Ordering' clause defines the conditions and procedures that must be followed when placing orders under an agreement. It typically outlines the necessary information that must be included in each order, such as product specifications, quantities, delivery dates, and any reference numbers. This clause ensures that both parties have a clear and consistent process for initiating transactions, reducing the risk of misunderstandings or incomplete orders.
Requirements for Ordering a. Orders must be placed pursuant to this Agreement prior to the termination of this Agreement but may have a delivery date or performance period.
i. Notwithstanding the expiration, cancellation or termination of this Agreement, Contractor agrees to perform in accordance with the terms of any orders then outstanding at the time of such expiration or termination. Contractor shall not honor any orders placed after the expiration, cancellation, or termination of this Agreement, or otherwise inconsistent with its terms.
ii. Orders from any separate indefinite quantity, task orders, or other form of indefinite delivery order arrangement priced against this Agreement may not be placed after the expiration or termination of this Cooperative Purchasing Master Agreement, notwithstanding the term of any such indefinite delivery order agreement.
b. All orders placed under this Participating Addendum must be in writing and shall, at a minimum, specify the following:
i. The product(s) being delivered and the place and time of delivery;
ii. The service(s) required and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The name and contact information for the Purchasing Entity’s primary contact;
v. The price per unit, rates, or other pricing elements consistent with this Agreement;
vi. A maximum amount payable by the Purchasing Entity under the order;
vii. A unique identifier for the order; and
viii. The State of Vermont Participating Addendum Number.
c. As applicable, orders shall include specifically negotiated statement of work or service level agreement terms as necessary for the product and/or service to meet the Purchasing Entity’s requirements.
d. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity.
Requirements for Ordering a. Orders must be placed pursuant to this Agreement prior to the termination of this Agreement.
i. Notwithstanding the expiration, cancellation or termination of this Agreement, Contractor agrees to perform in accordance with the terms of any orders then outstanding at the time of such expiration or termination. Contractor shall not honor any orders placed after the expiration, cancellation, or termination of this Agreement, or otherwise inconsistent with its terms.
ii. Orders from any separate indefinite quantity, task orders, or other form of indefinite delivery order arrangement priced against this Agreement may not be placed after the expiration or termination of this Cooperative Purchasing Master Agreement, notwithstanding the term of any such indefinite delivery order agreement.
iii. Any language in the Master Agreement setting a time limit on delivery dates or performance periods for valid orders placed under this Agreement shall not apply. Vermont Purchasing Entities shall follow their customary procurement rules and policies when considering the duration of orders placed under this Agreement.
b. All orders placed under this Participating Addendum must be in writing and shall, at a minimum, specify the following:
i. The product(s) being delivered and the place and time of delivery;
ii. The service(s) required and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The name and contact information for the Purchasing Entity’s primary contact;
v. The price per unit, rates, or other pricing elements consistent with this Agreement;
vi. A maximum amount payable by the Purchasing Entity under the order;
vii. A unique identifier for the order; and
viii. The State of Vermont Participating Addendum Number.
c. As applicable, orders shall include specifically negotiated statement of work or service level agreement terms as necessary for the product and/or service to meet the Purchasing Entity’s requirements.
d. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity.
Requirements for Ordering. All orders for State Purchasers made under this Contract must go through the State’s Department of Buildings and General Services (“BGS”) following procedures for a contract amendment. This subsection shall not apply to Additional Purchasers.
a. Products and services under this Contract must obtain all requisite prior approvals in accordance with current State law, bulletins, and interpretations. The applicable pre- approvals must be approved through a specifically negotiated statement of work and terms as necessary for the product and/or service to meet the Contracting Agency’s requirements. Orders funded by federal funds may include additional terms as necessary to comply with federal requirements.
b. Contracting Agencies must follow the ordering procedures of the State Contract Administrator to execute SOW Agreements against this Master Agreement, which shall include, as applicable, obtaining approval from the State CIO and/or Attorney General’s Office prior to making purchases under this Master Agreement. No SOW Agreement shall be considered valid unless all required prior approvals have been obtained. The Contracting Agency shall forward a copy of the SOW Agreement, once it has been executed, via email to ADS at: ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇.▇▇▇ and to OPC at: ▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇.▇▇▇
c. Orders placed under this Agreement shall specify the Product/Service Documents applicable to the product or service being ordered.
d. Orders made under this Contract must include the Contract Number prominently on the document.
e. All SOW Agreements shall be subject to the terms of this Contract including the Attachments hereto, as applicable.
f. Contractor shall be responsible for successful performance and compliance with all requirements in accordance with the terms and conditions set forth by this Master Agreement.
Requirements for Ordering a. All orders placed under this Agreement must, at a minimum, specify:
i. The product(s) being delivered and the place and time of delivery;
ii. The service(s) required and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The name and contact information for the Purchasing Entity’s primary contact;
v. The price per unit, rates, or other pricing elements consistent with this Agreement;
vi. A maximum amount payable by the Purchasing Entity under the order;
vii. A unique identifier for the order; and
viii. The State of Vermont Statewide Purchasing Agreement Number.
b. Orders funded in whole or in part by federal funds may include additional terms as necessary to comply with federal requirements.
c. State Purchasers must follow the ordering procedures of the State Contract Administrator to execute orders against this Agreement.
d. Orders placed by State Purchasers are subject to the following restrictions:
i. Purchases of a single product over $5,000 require approval from the Secretary/CIO of the Agency of Digital Services.
ii. The State’s Agency of Digital Services Procurement Office is the only entity authorized to place orders for Graphics Accelerators, Internal Hard Drives, Memory, Modems, Monitors, Motherboards, Network Hardware, Processor upgrades/ CPUs/ Laptop Parts, Thin Clients, Scanners, Printers and Printer Accessories, Barcode Readers, Peripherals with Lan/ WIFI. Peripherals that require software. Contractor agrees that it will not accept or fulfill orders for these items placed on behalf of State Purchasers from any other source. Contractor’s failure to meet this requirement may result in suspension or termination of this Agreement.
Requirements for Ordering. Orders: Any order placed by the State or an Additional Purchaser for a product or service available under this Participating Addendum (hereinafter "Purchase Order") shall be deemed to be a sale governed by the prices and other terms and conditions of this Participating Addendum, provided that the Master Agreement number and the Participating Addendum Number must appear on every Purchase Order placed under this Participating Addendum.
Requirements for Ordering a. Orders placed under this Agreement must be in writing and, at a minimum, shall specify: i. The product(s) being delivered (if applicable) and the place and time of delivery;
ii. The service(s) required (if applicable) and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The name and contact information for the Purchasing Entity’s primary contact;
v. The price per unit, rates, or other pricing elements consistent with this Agreement;
vi. A maximum amount payable by the Purchasing Entity under the order;
vii. A unique identifier for the order; and
viii. The State of Vermont Statewide Purchasing Agreement Number.
b. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity.
Requirements for Ordering a. All orders placed under this Participating Addendum must be in writing and shall, at a minimum, specify the following:
i. The product(s) being delivered and the place and time of delivery;
ii. The service(s) required and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The name and contact information for the Purchasing Entity’s primary contact;
v. The price per unit, rates, or other pricing elements consistent with this Agreement;
vi. A maximum amount payable by the Purchasing Entity under the order;
vii. A unique identifier for the order; and
viii. The State of Vermont Participating Addendum Number.
b. As applicable, orders shall include specifically negotiated statement of work or service level agreement terms as necessary for the product and/or service to meet the Purchasing Entity’s requirements.
c. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity.
Requirements for Ordering. The Agency of Digital Services (ADS) is responsible for overseeing and incorporating the design, development and installation of flexible cabling infrastructures for all State of Vermont facilities that require voice, data, video and/or multimedia services. The State Contact and ADS Telecommunications shall work closely with the Service Provider and the Agency/Department end users requiring services.
Requirements for Ordering a. The Agency of Digital Services (ADS) is responsible for overseeing and incorporating the design, development and installation of flexible cabling infrastructures for all State of Vermont facilities that require voice, data, video and/or multimedia services. The State Contact and ADS Telecommunications shall work closely with the Service Provider and the Agency/Department end users requiring services.
b. Cabling contractors will accept work requests only from ADS Telecommunications. No department/agency is authorized to contact vendors directly for services required.
c. There is no designated re-occurring maintenance window. Installation schedules are established through agreements with ADS Telecommunications, contract vendor(s), and department/agency requesting cabling installations, upgrades and/or maintenance.
d. All work shall be performed Monday through Friday during normal working hours (7:45am-4:30pm) unless an occasion may arise which would require work to be performed after normal working hours or on Saturday, Sunday or Holidays.
e. During non-business hours (after 4:30 PM and weekends/holidays) will be redirected to Contact Communications, the State’s after-hours answering service. Issues requiring immediate action will be forwarded to ADS Telecom standby personnel who attempt to restore services for department/agency locations.
f. To obtain services, the Agency/Department end users shall fill out the Work Order Form attached to this contract and submit an Ivanti ticket to the ADS Service Desk.
g. Orders made under this Contract must include an Agency/Department end user’s Purchase Order for the Product and/or Services. Orders funded by federal funds may include additional terms as necessary to comply with federal requirements.
h. All orders placed under this Contract must include the Contract Number on the Purchase Order.
Requirements for Ordering a. Orders placed under this Agreement must be in writing and, at a minimum, shall specify: i. The product(s) being delivered (if applicable) and the place and time of delivery;