Responsibilities of the Department. 1. The Department shall perform activities in compliance with applicable program rules contained in the North Carolina Administrative Code, as well as all applicable Federal and State laws and regulations. 2. The Department shall perform the activities specified in the Agreement Addenda for State-funded budgets. The Department must negotiate these Agreement Addenda in good faith to the satisfaction of State representatives as part of the Agreement execution. The Department will meet or exceed the Agreement Addenda levels unless extenuating circumstances prevail and are explained in writing to the State section, branch or program. 3. The Department shall report client, service, encounter, and other data as specified by applicable program rules, Agreement Addenda for State-funded budgets, and by North Carolina Administrative Code. 4. The Department shall provide access to patient records to authorized staff from the Division of Public Health for technical consultation, program monitoring, and program evaluation, as specified by applicable program rules, Agreement Addenda for State-funded budgets, and by North Carolina Administrative Code. 5. The Department shall provide client, service, encounter, and other data through the State’s centralized automated systems for claims creation and submission for processing to the State’s Medicaid agency except as allowed by NCGS 130A – 45.13 and SB245 passed in the 2011 session. To ensure that such data is accurately linked to the specific client served in a manner that results in a unique identifier from the DHHS Common Name Data Service except as allowed by SB245 passed in the 2011 session, the Department shall allow the State to submit (on its behalf) the Social Security Numbers of all clients to the Social Security Administration for verification. 6. The Department shall share data to support efforts of the public health system, represented by the local health departments, local health programs, and the State (the parties), in order to meet public health objectives. The data will be shared in a manner which respects the confidentiality and integrity of each party’s data and protects the privacy of individual client health information. Sharing data includes providing client information allowed as permitted disclosures under the Health Insurance Portability and Accountability Act of 1996, Public Law 104-91, HIPAA Administration Simplification Provisions Sections 261 through 264, 45 CFR 164.512. 7. The Department shall administer and enforce all rules that have been adopted by the Commission for Public Health, ratified by the North Carolina General Assembly, or adopted by the Local Board of Health. 8. The Department shall provide to the State a copy of any rules adopted by the Local Board of Health pursuant to G.S. 130A-39 and Public Health Ordinances adopted by the County Commissioners, within 30 days of adoption. These rules and ordinances are to be sent to the Local Technical Assistance and Training Branch (LTAT). 9. The Department shall have policies related to conflict of interest, and policies and procedures for Human Subjects Clearance. Each staff member shall receive a copy of these policies. 10. The Department shall provide to the Local Technical Assistance and Training (LTAT) Branch Head, for each county, a comprehensive community health assessment (CHA) at least every four years and a State of the County’s Health Report (SOTCH) each of the interim years. North Carolina Division of Public Health, LTAT Branch will administer this. The CHA should be a collaborative effort with local partners such as hospitals and community partnerships or the local Healthy Carolinians Partnership (if such exists), and shall include collection of primary data at the county level and secondary data from the State Center for Health Statistics (SCHS) and other sources. The CHA shall include a list of community health problems based on the assessment and a narrative regarding each problem identified. Problems shall then be prioritized. (Refer to CHA Accreditation Checklist or SOTCH Accreditation Checklist at ▇▇▇▇://▇▇▇▇▇▇▇▇▇▇▇▇.▇▇.▇▇▇/lhd/cha/resources.htm). In addition, the CHA will include data analysis of those indicators that are listed in the Accreditation Self- Assessment Inventory, Benchmark 1, Activity 1.1. The CHA or SOTCH is due by the first Monday of March. 11. The Department is required to select three of the community health problems identified during the CHA process. At least two of the three selected community health problems must be from the 13 Healthy North Carolina 2020 (HNC 2020) focus areas. Action Plans must be developed for each of the three selected health problems. Those Action Plans corresponding to the HNC 2020 focus areas shall include, at a minimum, two new evidence-based strategies (EBS) per Action Plan or expand current EBS to new target populations. The EBS shall be identified in the Action Plan and shall include a plan for staffing, training, implementation, and monitoring and evaluation for each EBS. The three Action Plans are due by the first Monday in September following the March submission of the CHA. 12. The Department shall provide formal training for their Board of Health (BOH). The LTAT Branch shall notify the Department no later than April 30 of the name of the contractor who can provide this training during the upcoming fiscal year. First priority should be given to training newly appointed members with the ultimate goal of having all BOH members trained as time and resources allow. Continuing education updates on topics of special interest are strongly encouraged after general board member orientation has been provided for all BOH Members. 13. The Department shall provide Network and Internet access at its facilities (or to the county network where desired) at a minimum speed of a full T1 line in order to: Connect with the North Carolina Health Alert Network (HAN), North Carolina Electronic Disease Surveillance System (NCEDSS), North Carolina Immunization Registry (NCIR), Health Information System (HIS) Rapidly communicate e-mail alerts to and from the North Carolina Division of Public Health regarding bioterrorism and public health topics (outbreaks, emergency alerts, etc.) Access NCDPH training material and information used for training staff, including access to webinars Build steps of a secure infrastructure for remote data entry in the local health departments Report electronically all required Environmental Health Section inspection data in the format and frequency specified by the Division. Paper copies of inspection data are no longer accepted for Food, Lodging, and Institutions inspections. The Department will maintain the above-described minimum connection. The Department may choose any provider (ISP) that they wish. The Department will also ensure security of a minimum of a T1 connection at the Department location. The Department may utilize security products (i.e., firewalls) of their choosing to maintain network connectivity and security integrity. The Department network configuration and security practices must allow communication with systems within the state network. 14. The Department shall incorporate basic elements of the North Carolina Public Health logo and theme line (slogan) into communication materials developed for programs and services that depend, in whole or in part, upon State funding. Such communication materials could include letterhead, business cards, brochures, pamphlets, advertisements or announcements, signs and marketing/ promotional materials. The Department is encouraged to incorporate its own name with the logo. 15. The Department shall notify the LTAT Branch any time there is a legal name change to the Department; in addition, if the Department becomes part of a consolidated human services agency, the Department shall send to the LTAT Branch an organization chart reflecting the new structure of the consolidated human service agency so that the State will know who to contact related to public health issues. 16. The Department shall notify the DPH Deputy Director in writing 90 days in advance of any planned discontinuance of either Care Coordination for Children (CC4C) or Obstetric Care Management (OBCM) programs. A letter co-signed by the DPH Deputy Director and the Department’s local Health Director is required approving a joint transition plan that includes input from the appropriate local partners. Failure to comply with this provision may result in the withholding of all funds from the Department at the discretion of the DPH Deputy Director. (See Attachment A for Discontinuance of the OBCM or CC4C Program requirements.) 17. The Department may not require a client to present identification that includes a picture of the client for at least immunization, pregnancy prevention, sexually transmitted disease and communicable disease services. 18. The Department shall assure the State that expenditures of locally appropriated funds (Maintenance of Effort, or MOE) is maintained for maternal health, child health, and family planning program activities equal to or greater than that reported on the Staff Time Activity Report for the period July 1, 1984 through June 30, 1985. This figure will be increased annually based on a federally accepted inflation index (first updated FY 2000-2001 Agreement). This revised baseline figure has been calculated and is provided as Attachment B to this Agreement for the Department’s use in budget preparation. 19. The Department shall retain records including electronic records in accordance with the State’s basic records retention policy and in accordance with the retention of those records as described in Section
Appears in 1 contract
Sources: Consolidated Agreement
Responsibilities of the Department. 1. The Department shall perform activities in compliance with applicable program rules contained in the North Carolina Administrative Code, as well as all applicable Federal federal and State laws and regulations.
2. The Department shall perform the activities specified in the Agreement Addenda for State-funded budgets. The Department must negotiate these Agreement Addenda in good faith to the satisfaction of State representatives as part of the Agreement execution. The Department will meet or exceed the Agreement Addenda levels unless extenuating circumstances prevail and are explained in writing to the State section, branch or program.
3. The Department shall report client, service, encounter, and other data as specified by applicable program rules, Agreement Addenda for State-funded budgets, and by North Carolina Administrative Code.
4. The Department shall provide access to patient records to authorized staff from the Division of Public Health (DPH) for technical consultation, program monitoring, and program evaluation, as specified by applicable program rules, Agreement Addenda for State-funded budgets, and by North Carolina Administrative Code.
5. The Department shall provide client, service, encounter, and other data through the State’s centralized automated systems for claims creation and submission for processing to the State’s Medicaid agency except as allowed by NCGS 130A – 45.13 § 130A-45.13 Authority to contract directly with private providers to operate billing system for county Medicaid claims and SB245 passed in the 2011 sessionNCGS § 130A-34.2 Billing of Medicaid. To ensure that such data is accurately linked to the specific client served in a manner that results in a unique identifier from the DHHS Common Name Data Service except as allowed by SB245 passed in the 2011 session, NCGS § 130A-34.2 the Department shall allow the State to submit (on its behalf) the Social Security Numbers of all clients to the Social Security Administration for verification.
6. The Department shall share data to support efforts of the public health system, represented by the local health departments, local health programs, and the State (the parties), in order to meet public health objectives. The data will be shared in a manner which respects the confidentiality and integrity of each party’s data and protects the privacy of individual client health information. Sharing data includes providing client information allowed as permitted disclosures under the Health Insurance Portability and Accountability Act of 1996, Public Law 104-91, HIPAA Administration Simplification Provisions Sections 261 through 264, 45 CFR 164.512.
7. The Department shall administer and enforce all rules that have been adopted by the Commission for Public Health, ratified by the North Carolina General Assembly, or adopted by the Local Board of Health.
8. The Department shall provide to the State a copy of any rules adopted adopted, amended or rescinded by the Local Board of Health pursuant to G.S. NCGS § 130A-39 Powers and duties of a local board of health and Public Health Ordinances adopted by the County Commissioners, within 30 days of adoptionadoption or rescission. These rules and ordinances are to be sent to the Local Technical Assistance and Training Branch (LTAT)) Branch Head or designee.
9. The Department shall have policies related to conflict of interest, and policies and procedures for Human Subjects Clearancehuman subjects clearance. Each staff member shall receive a copy of these policies.
10. The Department shall provide to the Local Technical Assistance and Training (LTAT) Branch Head, for each county, a Head or designee:
a. A comprehensive community health assessment (CHA) at least every four years and a State of the County’s Health Report (SOTCH) years, for each of the interim years. North Carolina Division of Public Health, LTAT Branch will administer thiscounty or health district. The CHA should be a collaborative effort with local partners such as hospitals inclusive of hospitals, businesses, community partners, and community partnerships or the local Healthy Carolinians Partnership (if such exists), and shall include the collection and analysis of primary data at the county and district level and (if such exists), secondary data from the State Center for Health Statistics (SCHS) and other sources, and an assessment and analysis of community resources. The CHA shall include identify a list of community health problems based on the assessment assessment. Each identified problem shall be prioritized and a narrative regarding each problem identifieddescribed in the narrative. Problems shall then be prioritized. (Refer to CHA Accreditation Checklist or SOTCH Accreditation Checklist at ▇▇▇▇://▇▇▇▇▇▇▇▇▇▇▇▇.▇▇.▇▇▇/lhd/cha/resources.htm). In addition, the The CHA will include data analysis of those indicators that are listed in the Accreditation Self- Self-Assessment Inventory, Benchmark 1, Activity 1.1. The CHA or SOTCH is due by the first Monday of March.
11. The Department is required to select three of the community health problems identified during the CHA process. At least two of the three selected community health problems must be from the 13 Healthy North Carolina 2020 (HNC 2020) focus areas. Action Plans must be developed for each of the three selected health problems. Those Action Plans corresponding to the HNC 2020 focus areas shall include, at a minimum, two new evidence-based strategies (EBS) per Action Plan or expand current EBS to new target populations. The EBS shall be identified in the Action Plan and shall include a plan for staffing, training, implementation, and monitoring and evaluation for each EBS. The three Action Plans are due by on the first Monday in September March following the March submission year of the CHAassessment.
12. The Department shall provide formal training for their Board of Health (BOH). The LTAT Branch shall notify the Department no later than April 30 of the name of the contractor who can provide this training during the upcoming fiscal year. First priority should be given to training newly appointed members with the ultimate goal of having all BOH members trained as time and resources allow. Continuing education updates on topics of special interest are strongly encouraged after general board member orientation has been provided for all BOH Members.
13. The Department shall provide Network and Internet access at its facilities (or to the county network where desired) at a minimum speed of a full T1 line in order to: Connect with the North Carolina Health Alert Network (HAN), North Carolina Electronic Disease Surveillance System (NCEDSS), North Carolina Immunization Registry (NCIR), Health Information System (HIS) Rapidly communicate e-mail alerts to and from the North Carolina Division of Public Health regarding bioterrorism and public health topics (outbreaks, emergency alerts, etc.) Access NCDPH training material and information used for training staff, including access to webinars Build steps of a secure infrastructure for remote data entry in the local health departments Report electronically all required Environmental Health Section inspection data in the format and frequency specified by the Division. Paper copies of inspection data are no longer accepted for Food, Lodging, and Institutions inspections. The Department will maintain the above-described minimum connection. The Department may choose any provider (ISP) that they wish. The Department will also ensure security of a minimum of a T1 connection at the Department location. The Department may utilize security products (i.e., firewalls) of their choosing to maintain network connectivity and security integrity. The Department network configuration and security practices must allow communication with systems within the state network.
14. The Department shall incorporate basic elements of the North Carolina Public Health logo and theme line (slogan) into communication materials developed for programs and services that depend, in whole or in part, upon State funding. Such communication materials could include letterhead, business cards, brochures, pamphlets, advertisements or announcements, signs and marketing/ promotional materials. The Department is encouraged to incorporate its own name with the logo.
15. The Department shall notify the LTAT Branch any time there is a legal name change to the Department; in addition, if the Department becomes part of a consolidated human services agency, the Department shall send to the LTAT Branch an organization chart reflecting the new structure of the consolidated human service agency so that the State will know who to contact related to public health issues.
16. The Department shall notify the DPH Deputy Director in writing 90 days in advance of any planned discontinuance of either Care Coordination for Children (CC4C) or Obstetric Care Management (OBCM) programs. A letter co-signed by the DPH Deputy Director and the Department’s local Health Director is required approving a joint transition plan that includes input from the appropriate local partners. Failure to comply with this provision may result in the withholding of all funds from the Department at the discretion of the DPH Deputy Director. (See Attachment A for Discontinuance of the OBCM or CC4C Program requirements.)
17. The Department may not require a client to present identification that includes a picture of the client for at least immunization, pregnancy prevention, sexually transmitted disease and communicable disease services.
18. The Department shall assure the State that expenditures of locally appropriated funds (Maintenance of Effort, or MOE) is maintained for maternal health, child health, and family planning program activities equal to or greater than that reported on the Staff Time Activity Report for the period July 1, 1984 through June 30, 1985. This figure will be increased annually based on a federally accepted inflation index (first updated FY 2000-2001 Agreement). This revised baseline figure has been calculated and is provided as Attachment B to this Agreement for the Department’s use in budget preparation.
19. The Department shall retain records including electronic records in accordance with the State’s basic records retention policy and in accordance with the retention of those records as described in Section
Appears in 1 contract
Sources: Consolidated Agreement
Responsibilities of the Department. 1. The Department shall perform activities in compliance with applicable program rules contained in the North Carolina Administrative Code, as well as all applicable Federal federal and State laws and regulations.
2. The Department shall perform the activities specified in the Agreement Addenda for State-funded budgets. The Department must negotiate these Agreement Addenda in good faith to the satisfaction of State representatives as part of the Agreement execution. The Department will meet or exceed the Agreement Addenda levels unless extenuating circumstances prevail and are explained in writing to the State section, branch or program.
3. The Department shall report client, service, encounter, and other data as specified by applicable program rules, Agreement Addenda for State-funded budgets, and by North Carolina Administrative Code.
4. The Department shall provide access to patient records to authorized staff from the Division of Public Health (DPH) for technical consultation, program monitoring, and program evaluation, as specified by applicable program rules, Agreement Addenda for State-funded budgets, and by North Carolina Administrative Code.
5. The Department shall provide client, service, encounter, and other data through the State’s centralized automated systems for claims creation and submission for processing to the State’s Medicaid agency except as allowed by NCGS 130A – 45.13 § 130A-45.13 Authority to contract directly with private providers to operate billing system for county Medicaid claims and SB245 passed in the 2011 sessionNCGS § 130A-34.2 Billing of Medicaid. To ensure that such data is accurately linked to the specific client served in a manner that results in a unique identifier from the DHHS Common Name Data Service except as allowed by SB245 passed in the 2011 session, NCGS § 130A-34.2 the Department shall allow the State to submit (on its behalf) the Social Security Numbers of all clients to the Social Security Administration for verification.
6. The Department shall share data to support efforts of the public health system, represented by the local health departments, local health programs, and the State (the parties), in order to meet public health objectives. The data will be shared in a manner which respects the confidentiality and integrity of each party’s data and protects the privacy of individual client health information. Sharing data includes providing client information allowed as permitted disclosures under the Health Insurance Portability and Accountability Act of 1996, Public Law 104-91, HIPAA Administration Simplification Provisions Sections 261 through 264, 45 CFR 164.512.
7. The Department shall administer and enforce all rules that have been adopted by the Commission for Public Health, ratified by the North Carolina General Assembly, or adopted by the Local Board of Health.
8. The Department shall provide to the State a copy of any rules adopted or rescinded by the Local Board of Health pursuant to G.S. NCGS § 130A-39 Powers and duties of a local board of health and Public Health Ordinances adopted by the County Commissioners, within 30 days of adoptionadoption or rescission. These rules and ordinances are to be sent to the Local Technical Assistance and Training Branch (LTAT).
9. The Department shall have policies related to conflict of interest, and policies and procedures for Human Subjects Clearance. Each staff member shall receive a copy of these policies.
10. The Department shall provide to the Local Technical Assistance and Training (LTAT) Branch Head, for each county, a Head or designee:
a. A comprehensive community health assessment (CHA) at least every four years and a State of the County’s Health Report (SOTCH) years, for each of the interim years. North Carolina Division of Public Health, LTAT Branch will administer thiscounty or health district. The CHA should be a collaborative effort with local partners such as hospitals inclusive of hospitals, businesses, community partners, and community partnerships or the local Healthy Carolinians Partnership (if such exists), and shall include the collection and analysis of primary data at the county and district level and (if such exists), secondary data from the State Center for Health Statistics (SCHS) and other sources, and an assessment and analysis of community resources. The CHA shall include identify a list of community health problems based on the assessment assessment. Each identified problem shall be prioritized and a narrative regarding each problem identifieddescribed in the narrative. Problems shall then be prioritized. (Refer to CHA Accreditation Checklist or SOTCH Accreditation Checklist at ▇▇▇▇://▇▇▇▇▇▇▇▇▇▇▇▇.▇▇.▇▇▇/lhd/cha/resources.htm). In addition, the The CHA will include data analysis of those indicators that are listed in the Accreditation Self- Self-Assessment Inventory, Benchmark 1, Activity 1.1. The CHA or SOTCH is due by the first Monday of March.
11. The Department is required to select three of the community health problems identified during the CHA process. At least two of the three selected community health problems must be from the 13 Healthy North Carolina 2020 (HNC 2020) focus areas. Action Plans must be developed for each of the three selected health problems. Those Action Plans corresponding to the HNC 2020 focus areas shall include, at a minimum, two new evidence-based strategies (EBS) per Action Plan or expand current EBS to new target populations. The EBS shall be identified in the Action Plan and shall include a plan for staffing, training, implementation, and monitoring and evaluation for each EBS. The three Action Plans are due by on the first Monday in September March following the March submission year of the CHAassessment.
12. The Department shall provide formal training for their Board of Health (BOH). The LTAT Branch shall notify the Department no later than April 30 of the name of the contractor who can provide this training during the upcoming fiscal year. First priority should be given to training newly appointed members with the ultimate goal of having all BOH members trained as time and resources allow. Continuing education updates on topics of special interest are strongly encouraged after general board member orientation has been provided for all BOH Members.
13. The Department shall provide Network and Internet access at its facilities (or to the county network where desired) at a minimum speed of a full T1 line in order to: Connect with the North Carolina Health Alert Network (HAN), North Carolina Electronic Disease Surveillance System (NCEDSS), North Carolina Immunization Registry (NCIR), Health Information System (HIS) Rapidly communicate e-mail alerts to and from the North Carolina Division of Public Health regarding bioterrorism and public health topics (outbreaks, emergency alerts, etc.) Access NCDPH training material and information used for training staff, including access to webinars Build steps of a secure infrastructure for remote data entry in the local health departments Report electronically all required Environmental Health Section inspection data in the format and frequency specified by the Division. Paper copies of inspection data are no longer accepted for Food, Lodging, and Institutions inspections. The Department will maintain the above-described minimum connection. The Department may choose any provider (ISP) that they wish. The Department will also ensure security of a minimum of a T1 connection at the Department location. The Department may utilize security products (i.e., firewalls) of their choosing to maintain network connectivity and security integrity. The Department network configuration and security practices must allow communication with systems within the state network.
14. The Department shall incorporate basic elements of the North Carolina Public Health logo and theme line (slogan) into communication materials developed for programs and services that depend, in whole or in part, upon State funding. Such communication materials could include letterhead, business cards, brochures, pamphlets, advertisements or announcements, signs and marketing/ promotional materials. The Department is encouraged to incorporate its own name with the logo.
15. The Department shall notify the LTAT Branch any time there is a legal name change to the Department; in addition, if the Department becomes part of a consolidated human services agency, the Department shall send to the LTAT Branch an organization chart reflecting the new structure of the consolidated human service agency so that the State will know who to contact related to public health issues.
16. The Department shall notify the DPH Deputy Director in writing 90 days in advance of any planned discontinuance of either Care Coordination for Children (CC4C) or Obstetric Care Management (OBCM) programs. A letter co-signed by the DPH Deputy Director and the Department’s local Health Director is required approving a joint transition plan that includes input from the appropriate local partners. Failure to comply with this provision may result in the withholding of all funds from the Department at the discretion of the DPH Deputy Director. (See Attachment A for Discontinuance of the OBCM or CC4C Program requirements.)
17. The Department may not require a client to present identification that includes a picture of the client for at least immunization, pregnancy prevention, sexually transmitted disease and communicable disease services.
18. The Department shall assure the State that expenditures of locally appropriated funds (Maintenance of Effort, or MOE) is maintained for maternal health, child health, and family planning program activities equal to or greater than that reported on the Staff Time Activity Report for the period July 1, 1984 through June 30, 1985. This figure will be increased annually based on a federally accepted inflation index (first updated FY 2000-2001 Agreement). This revised baseline figure has been calculated and is provided as Attachment B to this Agreement for the Department’s use in budget preparation.
19. The Department shall retain records including electronic records in accordance with the State’s basic records retention policy and in accordance with the retention of those records as described in Section
Appears in 1 contract
Sources: Consolidated Agreement