Common use of Responsibilities of the Partner Clause in Contracts

Responsibilities of the Partner. A. The Department hereby authorizes the Partner, as an agent of the Department’s Division of Employment Services, to access information residing on REOS to provide reemployment services as determined by the Department to UI customers. The Partner acknowledges and understands that all information contained in REOS, including individual customer information, is confidential and privileged and may only be disclosed to Partners for the purpose of providing reemployment services as determined by the Department to UI customers. B. The Partner shall ensure compliance with all applicable federal and state privacy laws and regulations governing this agreement and shall protect the rights of individuals and businesses serviced by this system in accordance with such laws. C. The Partner shall only grant access to those Partner employees that are administering reemployment services to UI customers. The Partner shall ensure that all personnel including its employees, agents and sub-contractors (hereinafter collectively referred to as “Employee”) authorized to access REOS shall be fully advised of the confidential nature of the information contained therein, the safeguards required to protect the information, and civil and criminal sanctions for noncompliance in applicable state and federal laws. The Partner shall sign an acknowledgement that Employees have been so advised and that such Employees will adhere to the confidentiality requirements set forth herein and that the Partner shall report fully and promptly any infraction of such requirements to the Department. D. The Partner shall require that its Employees authorized to access REOS sign a “Individual Access and Confidentiality Agreement” (Appendix B) prior to being granted access. Access shall be granted by issuance of a password. Employees shall not be permitted to disclose the password to any unauthorized individual for any purpose. E. When an Employee leaves the employment of the Partner and/or no longer serves in the appropriated position the Partner shall ensure that access shall be immediately terminated. Access to the REOS system can also be terminated for any individuals who violate any terms of this agreement. The Department shall be notified of any such termination immediately. F. The Partner will establish internal management systems, protocols and security procedures to ensure that information sharing activities by its Employees and Partners are in compliance with this agreement prior to access being granted. G. The Partner shall monitor the use of REOS by Employees to ensure that information is being accessed and provided solely in accordance with authorized program activities and shall take appropriate remedial action for any unauthorized use. H. The Partner shall ensure that any records or information obtained from REOS will be stored in an area that is physically safe from access by unauthorized persons during duty hours as well as non-duty hours. Information obtained from REOS which is maintained in electronic format must be stored and processed such that unauthorized persons cannot obtain the information by any means. I. The Partner will notify the Department immediately upon discovering any breach or suspected breach of security or any unauthorized disclosure or use of the confidential information provided under this agreement. J. The Partner will retain or use the records or information provided hereunder for only so long as necessary to complete the purpose specified herein. Upon such completion, the Partner will return or destroy the data. If the Partner chooses to destroy the data, the Partner must provide to the Department a certified statement attesting that the destruction of the data has been completed and the date of such destruction. The Partner will not retain or use the records or information provided hereunder beyond completion of the purpose specified herein without written permission from the Department.

Responsibilities of the Partner. A. The Department hereby authorizes the Partner, as an agent of the Department’s Division of Employment Services, Partner to access information residing on REOS to provide reemployment services as determined by in the Department to UI customersOSOS in provision of its authorized program activities under WIOA. The Partner acknowledges and understands that all individual customer information contained in REOS, including individual customer information, the OSOS is confidential and privileged and may only be disclosed to Partners LWDA Career Center System partners (set forth in section 121 of WIOA) for the purpose of providing reemployment services as determined by the Department pursuant to UI customersWIOA. B. The Partner shall ensure compliance with all applicable federal and state privacy laws and regulations governing this agreement and shall protect the rights of the individuals and businesses serviced served by this system in accordance with such laws. C. The Partner shall only grant access to those Partner employees that are administering reemployment services pursuant to UI customersWIOA. The Partner shall ensure that all personnel including its employees, agents and sub-contractors (hereinafter collectively referred to as “Employee”"Employees") authorized to access REOS the OSOS shall be fully advised of the confidential nature of the information contained therein, the safeguards required to protect the information, and the civil and criminal sanctions for noncompliance contained in applicable state and federal laws. The Partner shall sign an acknowledgement will ensure that Employees have been so advised and that such Employees all personnel with access to OSOS will adhere to comply with all required annual confidentiality trainings associated with accessing the confidentiality requirements set forth herein and that the Partner shall report fully and promptly any infraction of such requirements to the DepartmentOSOS system. D. The Partner shall require that its Employees authorized to access REOS OSOS sign a “Individual Access an individual access and Confidentiality Agreement” (Appendix B) confidentiality agreement prior to being granted access. Access shall be granted by issuance of a password. Employees shall not be permitted to disclose the password to any unauthorized individual users for any purpose. E. When an Employee employee leaves the employment of the Partner and/or or no longer serves in the appropriated position an appropriate position, the Partner shall ensure that access shall be immediately terminated. Access to the REOS OSOS system can also be terminated for any individuals individual who violate violates any terms of this agreement. The Department shall be notified of any such termination immediately. F. The Partner will establish internal management systems, protocols protocols, and security procedures to help ensure that information sharing activities by its Employees and Partners LWDA Career Center System partners are in compliance with this agreement prior to access being grantedagreement. G. The Partner shall monitor the use of REOS OSOS by Employees to ensure that the data and information is being accessed and provided solely in accordance with authorized program activities and shall take appropriate remedial action for any unauthorized use. H. The Partner shall ensure that any records or information obtained from REOS the OSOS will be stored in an area that is physically safe from access by unauthorized persons during duty hours as well as non-duty hours. Information obtained from REOS OSOS which is maintained in electronic format must be stored and processed such that unauthorized persons cannot obtain the information by any means. I. The Partner will notify the Department immediately upon discovering any breach or suspected breach of security or any unauthorized disclosure or use of the confidential information provided under this agreement. J. The Partner will retain or use the records or information provided hereunder for only so long as necessary to complete the purpose specified herein. Upon such completion, the Partner will return or destroy the data. If the Partner chooses to destroy the data, the Partner must provide to the Department a certified statement attesting that the destruction of the data has been completed and the date of such destruction. The Partner will not retain or use the records or information provided hereunder beyond completion of the purpose specified herein without written permission from the Department.

Responsibilities of the Partner. A. The Department hereby authorizes the Partner, as an agent of the Department’s Division of Employment Services, to access information residing on REOS to provide reemployment services as determined by the Department to UI customers. The Partner acknowledges and understands that all information contained in REOS, including individual customer information, is confidential and privileged and may only be disclosed to Partners for the purpose of providing reemployment services as determined by the Department to UI customers. B. The Partner shall ensure compliance with all applicable federal and state privacy laws and regulations governing this agreement and shall protect the rights of individuals and businesses serviced by this system in accordance with such laws. C. The Partner shall only grant access to those Partner employees that are administering reemployment services to UI customers. The Partner shall ensure that all personnel including its employees, agents and sub-contractors (hereinafter collectively referred to as “Employee”) authorized to access REOS shall be fully advised of the confidential nature of the information contained therein, the safeguards required to protect the information, and civil and criminal sanctions for noncompliance in applicable state and federal laws. The Partner shall sign an acknowledgement that Employees have been so advised and that such Employees will adhere to the confidentiality requirements set forth herein and that the Partner shall report fully and promptly any infraction of such requirements to the Department. D. The Partner shall require that its Employees authorized to access REOS sign a “Individual Access and Confidentiality Agreement” (Appendix BAttachment A) prior to being granted access. Access shall be granted by issuance of a password. Employees shall not be permitted to disclose the password to any unauthorized individual for any purpose. E. When an Employee leaves the employment of the Partner and/or no longer serves in the appropriated position the Partner shall ensure that access shall be immediately terminated. Access to the REOS system can also be terminated for any individuals who violate any terms of this agreement. The Department shall be notified of any such termination immediately. F. The Partner will establish internal management systems, protocols and security procedures to ensure that information sharing activities by its Employees and Partners are in compliance with this agreement prior to access being granted. G. The Partner shall monitor the use of REOS by Employees to ensure that information is being accessed and provided solely in accordance with authorized program activities and shall take appropriate remedial action for any unauthorized use. H. The Partner shall ensure that any records or information obtained from REOS will be stored in an area that is physically safe from access by unauthorized persons during duty hours as well as non-duty hours. Information obtained from REOS which is maintained in electronic format must be stored and processed such that unauthorized persons cannot obtain the information by any means. I. The Partner will notify the Department immediately upon discovering any breach or suspected breach of security or any unauthorized disclosure or use of the confidential information provided under this agreement. J. The Partner will retain or use the records or information provided hereunder for only so long as necessary to complete the purpose specified herein. Upon such completion, the Partner will return or destroy the data. If the Partner chooses to destroy the data, the Partner must provide to the Department a certified statement attesting that the destruction of the data has been completed and the date of such destruction. The Partner will not retain or use the records or information provided hereunder beyond completion of the purpose specified herein without written permission from the Department.

Responsibilities of the Partner. A. The Department hereby authorizes the Partner, as an agent of the Department’s Division of Employment Services, Partner to access information residing on REOS to provide reemployment services as determined by in the Department to UI customersOSOS in provision of its authorized program activities under WIOA. The Partner acknowledges and understands that all individual customer information contained in REOS, including individual customer information, the OSOS is confidential and privileged and may only be disclosed to Partners LWDA Career Center System partners (set forth in section 121 of WIOA) for the purpose of providing reemployment services as determined by the Department pursuant to UI customersWIOA. B. The Partner shall ensure compliance with all applicable federal and state privacy laws and regulations governing this agreement and shall protect the rights of the individuals and businesses serviced served by this system in accordance with such laws. C. The Partner shall only grant access to those Partner employees that are administering reemployment services pursuant to UI customersWIOA. The Partner shall ensure that all personnel including its employees, agents and sub-contractors (hereinafter collectively referred to as “Employee”"Employees") authorized to access REOS the OSOS shall be fully advised of the confidential nature of the information contained therein, the safeguards required to protect the information, and the civil and criminal sanctions for noncompliance contained in applicable state and federal laws. The Partner shall sign an acknowledgement will ensure that Employees have been so advised and that such Employees all personnel with access to OSOS will adhere to comply with all required annual confidentiality trainings associated with accessing the confidentiality requirements set forth herein and that the Partner shall report fully and promptly any infraction of such requirements to the DepartmentOSOS system. D. The Partner shall require that its Employees authorized to access REOS OSOS sign a an “Individual Access and Confidentiality Agreement” (Appendix BAttachment A) prior to being granted access. Access shall be granted by issuance of a password. Employees shall not be permitted to disclose the password to any unauthorized individual users for any purpose. E. When an Employee employee leaves the employment of the Partner and/or or no longer serves in the appropriated position an appropriate position, the Partner shall ensure that access shall be immediately terminated. Access to the REOS OSOS system can also be terminated for any individuals individual who violate violates any terms of this agreement. The Department shall be notified of any such termination immediately. F. The Partner will establish internal management systems, protocols protocols, and security procedures to help ensure that information sharing activities by its Employees and Partners LWDA Career Center System partners are in compliance with this agreement prior to access being grantedagreement. G. The Partner shall monitor the use of REOS OSOS by Employees to ensure that the data and information is being accessed and provided solely in accordance with authorized program activities and shall take appropriate remedial action for any unauthorized use. H. The Partner shall ensure that any records or information obtained from REOS the OSOS will be stored in an area that is physically safe from access by unauthorized persons during duty hours as well as non-duty hours. Information obtained from REOS OSOS which is maintained in electronic format must be stored and processed such that unauthorized persons cannot obtain the information by any means. I. The Partner will notify the Department immediately upon discovering any breach or suspected breach of security or any unauthorized disclosure or use of the confidential information provided under this agreement. J. The Partner will retain or use the records or information provided hereunder for only so long as necessary to complete the purpose specified herein. Upon such completion, the Partner will return or destroy the data. If the Partner chooses to destroy the data, the Partner must provide to the Department a certified statement attesting that the destruction of the data has been completed and the date of such destruction. The Partner will not retain or use the records or information provided hereunder beyond completion of the purpose specified herein without written permission from the Department.

Responsibilities of the Partner. A. The Department NYSDOL hereby authorizes the Partner, as an agent of the Department’s Division of Employment Services, Partner to access information residing on REOS to provide reemployment services as determined by in the Department to UI customersOSOS in provision of its authorized program activities under WIOA. The Partner acknowledges and understands that all individual customer information contained in REOS, including individual customer information, the OSOS is confidential and privileged and may only be disclosed to Partners LWDA Career Center(s) partners (set forth in section 121 of WIOA) for the purpose of providing reemployment services as determined by the Department pursuant to UI customersWIOA. B. The Partner shall ensure compliance with all applicable federal and state privacy laws and regulations governing this agreement MOU and shall protect the rights of the individuals and businesses serviced served by this system in accordance with such laws. C. The Partner shall only grant access to those Partner employees that are administering reemployment services pursuant to UI customersWIOA. The Partner shall ensure that all personnel including its employees, agents and sub-contractors (hereinafter collectively referred to as “Employee”"Employees") authorized to access REOS the OSOS shall be fully advised of the confidential nature of the information contained therein, the safeguards required to protect the information, and the civil and criminal sanctions for noncompliance contained in applicable state and federal laws. The Partner shall sign an acknowledgement will ensure that Employees have been so advised and that such Employees all personnel with access to OSOS will adhere to comply with all required annual confidentiality trainings associated with accessing the confidentiality requirements set forth herein and that the Partner shall report fully and promptly any infraction of such requirements to the DepartmentOSOS system. D. The Partner shall require that its Employees authorized to access REOS OSOS sign a an “Individual Access and Confidentiality Agreement” (Appendix BAttachment A) prior to being granted access. Access shall be granted by issuance of a password. Employees shall not be permitted to disclose the password to any unauthorized individual users for any purpose. E. When an Employee employee leaves the employment of the Partner and/or or no longer serves in the appropriated position an appropriate position, the Partner shall ensure that access shall be immediately terminated. Access to the REOS OSOS system can also be terminated for any individuals individual who violate violates any terms of this agreementMOU. The Department NYSDOL shall be notified of any such termination immediately. F. The Partner will establish internal management systems, protocols protocols, and security procedures to help ensure that information sharing activities by its Employees and Partners LWDA Career Center(s) System partners are in compliance with this agreement prior to access being grantedMOU. G. The Partner shall monitor the use of REOS OSOS by Employees to ensure that the data and information is being accessed and provided solely in accordance with authorized program activities and shall take appropriate remedial action for any unauthorized use. H. The Partner shall ensure that any records or information obtained from REOS the OSOS will be stored in an area that is physically safe from access by unauthorized persons during duty hours as well as non-duty hours. Information obtained from REOS OSOS which is maintained in electronic format must be stored and processed such that unauthorized persons cannot obtain the information by any means. I. The Partner will notify the Department NYSDOL immediately upon discovering any breach or suspected breach of security or any unauthorized disclosure or use of the confidential information provided under this agreementMOU. J. The Partner will retain or use the records or information provided hereunder for only so long as necessary to complete the purpose specified herein. Upon such completion, the Partner will return or destroy the data. If the Partner chooses to destroy the data, the Partner must provide to the Department NYSDOL a certified statement attesting that the destruction of the data has been completed and the date of such destruction. The Partner will not retain or use the records or information provided hereunder beyond completion of the purpose specified herein without written permission from the DepartmentNYSDOL.