Common use of RESPONSIBILITIES OF THE STATE Clause in Contracts

RESPONSIBILITIES OF THE STATE. 1. The State shall provide training to the Department, and upon request, consultation will be provided for the Department’s response to the Agreement Addenda. 2. The State shall conduct liaison activities with local health departments for general problem solving and technical support. 3. The State shall provide high-level consultation, technical assistance, and advice to local health directors. Broad content areas include, but are not limited to: a. Board Relations b. Management Teams and Staffing c. Policy Development d. Program Planning and Implementation e. Quality and Performance Improvement f. General Administrative Consultation, including consultation and technical assistance in budgeting, fiscal, administrative and management support topic areas. 4. The State shall provide coordination and support for the education and training for the public health workforce. 5. The State shall provide technical assistance and consultant services, as required, for specific health program areas, including providing guidance and consultation about specific patient clinical issues, when requested. 6. The State shall provide course coordination, consultation, and technical assistance on nursing practice and standards, policies and procedures that cross programs. 7. The State shall provide support and consultation to the public health workforce in local health departments, including regional public health consultants who offer technical assistance and training on professional development; program planning, program evaluation and quality assurance; data collection; and community health assessment. 8. The State shall act as the principal liaison between the public health system and the State’s Medicaid agency on issues related to Medicaid reimbursed services provided by the State and the Department and shall cooperate with the State Medicaid agency to provide technical assistance, guidance, and consultation to local health programs to ensure compliance with Medicaid policies and procedures. 9. The State shall provide an automated system to collect DPH program-related data from client, service, encounter and other data on behalf of the local health departments and other public health programs. The State shall provide business and technical support for the automated system to the users of this system. 10. The State shall be responsible in its use of data received and reviewed in its role as a public health authority and health oversight agency while respecting the confidentiality and integrity of the data and securing and protecting the privacy of individual client health information (see the Business Associate Addendum to this Consolidated Agreement). 11. The State shall provide to the Department the Budgetary Estimates of Funding Allocations no later than February 14 of each year to use in preparation of their local budget proposals per current General Statute. An exception is the Food & Lodging distributions required by NCGS § 130A-248(d). The State shall provide the Food & Lodging funding allocation on the Distribution Spreadsheet which will accompany the Activity 874 Food & Lodging Agreement Addendum. 12. The Food & Lodging Local Health Department Request for Payment Form (DPH EH 2948) will accompany the Agreement Addendum for Activity 874 Food & Lodging and will be provided to the Department no later than March 30 for the State Fiscal Year in which payment will be made. The State shall disperse Food & Lodging funds to the Department upon receipt of the executed Agreement Addendum and the signed, completed, and approved Food & Lodging Local Health Department Request for Payment Form. 13. The State shall provide a Funding Authorization document to the Department after the receipt of the Certified State Budget. 14. The State shall make funds available to the Department at the beginning of each fiscal year upon receipt of this executed Agreement, and the executed Agreement Addenda. Funds will be dispersed in accordance with the timely submissions of Expenditure Reports. Payment will be made to the Department according to the DHHS Controller’s Office Aid-to-Counties Expenditure Control Schedule issued December of each year for the following calendar year. 15. The State shall assist the Department to comply with all applicable laws, regulations, and standards relating to the activities covered in this Agreement. 16. The State reserves the right to conduct reviews, audits, and program monitoring to determine compliance with the terms of this Agreement and its associated Agreement Addenda. 17. For services of the State Laboratory of Public Health (“State Lab”), the State shall: a. Provide free or at-cost mailers that meet the US Postal Service/DOT UN3373 Biologic substance shipping and packaging regulations for samples submitted to the State Lab only, when ordered via the State Lab’s web-based mailroom ordering system; b. Assure qualified personnel to process, analyze and report test results; c. Assure that the State Laboratory maintains CLIA certification; d. Submit invoices to the local health departments via electronic means; e. Collect interest (per NCGS § 147-86.23 Interest and penalties) and a 10% late fee as appropriate; and f. Provide a qualified Laboratory Director and a Technical Consultant for local health departments’ laboratories participating in the North Carolina State Laboratory of Public Health CLIA Contract Program. Services provided by the oversight of this personnel include training and continuing education, CLIA inspection assistance, proficiency testing and enrollment, competency assessment, and models for laboratory forms, procedures and policies.

RESPONSIBILITIES OF THE STATE. 1. The State shall provide training to the DepartmentDepartment regular training, and and, upon request, consultation will be provided for technical assistance in the Department’s response to preparation of the Consolidated Agreement and Agreement Addenda. 2. The State shall conduct liaison activities with local health departments for general problem solving and technical support. 3. The State shall provide high-level consultation, technical assistance, and advice to local health directors. Broad content areas include, but are not limited to: a. :  Board Relations b. Relations  Management Teams and Staffing c. Staffing  Policy Development d. Development  Program Planning and Implementation e. Implementation  Quality and Performance Improvement f. Improvement  General Administrative Consultation, including consultation and technical assistance in budgeting, fiscal, administrative and management support topic areas. 4. The State shall provide coordination and support for the education and training for the public health workforce. 5. The State shall provide technical assistance and consultant services, as required, for specific health program areas, including providing guidance and consultation about specific patient clinical issues, when requested. 6. The State shall provide course coordination, consultation, and technical assistance on nursing practice and standards, policies and procedures that cross programs. 7. The State shall provide support and consultation to the public health workforce in local health departments, including regional public health consultants who offer technical assistance and training on professional development; program planning, program evaluation and quality assurance; data collection; and community health assessment. 8. The State shall act as the principal liaison between the public health system and the State’s Medicaid agency on issues related to Medicaid reimbursed services provided by the State and the Department and shall cooperate with the State Medicaid agency to provide technical assistance, guidance, and consultation to local health programs to ensure compliance with Medicaid policies and procedures. 9. The State shall work with the North Carolina Division of Information Resource Management to provide an automated system systems and facilities via the Health Information System (HIS). HIS is currently used to create and submit Medicaid claims, perform accounts receivables, and to collect other DPH program-related data from client, service, encounter and other data on behalf of the local health departments and other public health programs. The State shall provide business and technical support for the automated system systems to the users of this system. 10. The State shall be responsible in its provide support and consultation to ensure that the Health Information System (HIS) can generate standard transactions for public health Medicaid claims and for public health claims to all insurers submitted on behalf of the Department per HIPAA [the Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996 (P.L. 104-91) subparts I through N, which define the standards for specific transactions]. 11. The State shall responsibly use of data reviewed and received and reviewed in its role as a public health authority and health oversight agency while respecting the confidentiality and integrity of the data and securing and protecting the privacy of individual client health information (see the Business Associate Addendum to this Consolidated Agreement). 1112. The State shall provide to the Department the Budgetary Estimates of Funding Allocations no later than February 14 of each year to use in preparation of their local budget proposals per current General Statute. An exception is the Food & Lodging distributions required by NCGS § G.S. 130A-248(d). The State shall provide the Food & Lodging funding allocation on the Distribution Spreadsheet which will accompany the Activity 874 Food & Lodging Agreement Addendum. 1213. The Food & Lodging Local Health Department Request for Payment Form (DPH EH 2948) will accompany the Agreement Addendum for Activity 874 Food & Lodging and will be provided to the Department no later than March 30 for the State Fiscal Year in which payment will be made. The State shall disperse Food & Lodging funds to the Department upon receipt of the executed Agreement Addendum and the signed, completed, and approved Food & Lodging Local Health Department Request for Payment Form. 1314. The State shall provide a Funding Authorization document to the Department after the receipt of the Certified State Budget. If funds are restricted through quarterly allotments, the initial Funding Authorization document will only include one-quarter of the annual amount for each specific Activity involving State funds. 1415. The State shall make provide funds available to the Department at the beginning of each fiscal year upon receipt of this executed Agreement, and the executed Agreement Addenda. Funds will be dispersed in accordance with the , and timely submissions of Expenditure Reports. Payment will be made to the Department according to the DHHS Controller’s Office AidE-to-Counties Expenditure Control Payment Schedule issued November or December of each year for the following calendar year. 1516. The State shall assist the Department to comply with all applicable laws, regulations, and standards relating to the activities covered in this Agreement. 1617. The State reserves the right to conduct reviews, audits, and program monitoring to determine compliance with the terms of this Agreement and its associated Agreement Addenda. 1718. For services of the State Laboratory of Public Health (“State Lab”)Laboratory, the State shall: a. Provide free or at-cost mailers that meet the US Postal Service/DOT UN3373 Biologic substance shipping and packaging regulations for samples submitted to the State Lab Laboratory only, when ordered via the State Lab’s web-based mailroom ordering system; b. Assure qualified personnel to process, analyze and report test results; c. Assure that the State Laboratory maintains CLIA certification; d. Submit invoices to the local health departments via electronic means;; and e. Collect interest (per NCGS § N.C.G.S. 147-86.23 Interest and penalties150-241.1) and a 10% late fee as appropriate; and f. Provide a qualified Laboratory Director and a Technical Consultant for local health departments’ laboratories participating in the North Carolina State Laboratory of Public Health CLIA Contract Program. Services provided by the oversight of this personnel include training and continuing education, CLIA inspection assistance, proficiency testing and enrollment, competency assessment, and models for laboratory forms, procedures and policies.;